SOLICITATION NOTICE
B -- Special Studies and Analysis - Not R&D
- Notice Date
- 8/22/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Interior, MINERALS MANAGEMENT SERVICE, Procurement Operations Branch, 381 ELDEN ST, MS2510, HERNDON, VA 20170
- ZIP Code
- 20170
- Solicitation Number
- 1435-01-02-RP-87127
- Response Due
- 9/6/2002
- Point of Contact
- SUSAN BENIK, CONTRACT SPECIALIST, FAX 703-787-1836
- Description
- PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 1435-01-02-RP-87127; the solicitation is issued as a request for proposals (RFP). The Department of the Interior, Minerals Management Service (MMS) intends to competitively award a contract for creating a highly competitive information technology (IT) organization for the next 20 years, including an IT organizational structure assessment and recommendations and an IT corporate strategic plan. Statement of Objectives. The mission of the Minerals Management Service is managing the mineral resources on the outer continental shelf in an environmentally sound and safe manner and to timely collect, verify, and distribute mineral revenues from Federal and Indian lands. Organizational statements of purpose: Administration and Budget (A&B) provides management, policy, and direction of the information technology, personnel, procurement, administrative support, budgetary, and financial management processes to support the bureau's program offices and other federal activities. Minerals Revenue Management (MRM) provides management, policy and direction for all minerals revenue management processes to ensure the efficient, timely and accurate collection and disbursement of mineral leasing revenue due to American Indian Trust Tribes and individual Indian lessors (allottees), States, and the U.S. Treasury. Offshore Minerals Management (OMM) provides management, policy and direction for all offshore oil, gas and mineral lease, production, and inspection activities. It manages the natural resources on the outer continental shelf to ensure an effective economic return and a safe environment that balances the interests of the nation's economic welfare and a partnership with industry. Policy and Management Improvement (PMI) provides policy review and coordinated program and policy positions for the Director. It conducts special studies, manages the strategic planning process, oversees the regulatory and information collection programs and provides policy analysis to ensure optimum program performance and success for MMS. It also manages the MMS appeals function. Statement of Objective: The federal government has developed a body of knowledge on methods to manage and acquire information technology. Laws, regulations and OMB guidance are plentiful. While existing guidance for managing information technology within the federal government should be considered, the thrust of this requirement is not a summary of existing laws, regulations and guidelines on information management nor information technology best practices. Rather than reciting the obvious, the objectives of this project are the development of a strategy, and organizational structure and process essential for creating a highly competitive information technology (IT) organization for the next 20 years. The current IT workforce is spread throughout the various program offices and support organizations within the bureau and is aligned in stovepipe organizations. The Chief Information Officer is the Associate Director for Administration and Budget. The senior IT Manager is the Chief, Information Resource Management, within Administration and Budget. The AB/IRM office, which is located in Herndon, VA, has policy and operational responsibility and must coordinate intra-bureau cross functional activities with the program office's IT managers. IRM coordinates all IT-related issues for the bureau with the Department of the Interior. OMM and MRM have operational and policy staff located in Herndon, VA, and New Orleans, LA, and Denver, CO, respectively. Each program office has a functional IT manager that reports to the Associate Director. The IT managers represent the program office's IT interests and manage the IT work within the program office. OMM and MRM IT staffs provide limited cross functional IT operational support for the bureau as well as IT support for their respective program offices. Total government IT staff bureau-wide is 132 FTE. MMS uses a variety of contractors to assist with programming, operational support, enterprise support, and help desk support. Contractor support is divided among the program offices in stove-piped relationships and sometimes limited cross-functional relationships. Total contractor employed IT staff working for MMS is 213 FTE. Total annual expenditure for FY 2001 for IT is $56 million or 23% of the bureau's FY2001 budget of $240 million. An electronic copy of a report entitled An Overview of Information Technology across the MMS is available for interested offerors by contacting the contracting officer. All bureau IT activities are coordinated through an IT Managers committee called the Council of Information Management Officials (CIMO.) IT projects are reviewed within the program office through a variety of decision-making processes before being reviewed by the bureau's senior managers and finally by the Department of the Interior. The CIMO has a mixed record of success in building support for intra-bureau opportunities to share resources. In addition there are eight other committees that are responsible for IT projects within the bureau. MMS has had a very good record of managing IT projects through the OMB approval process and implementing projects funded by Congress. MRM has had a major re-engineering project underway for the past 3-years that is transforming its business processes. OMM is beginning a major re-engineering project to transform its business processes. The OMM project has been approved by OMB for funding in fiscal year 2003. Expected Outcomes: a. Within existing structures, recommended organizational responsibilities that can effectively address the management of IT within MMS. b. The recommendations will consider the impacts of the Department of the Interior IT strategic goals and other resource documents in developing the MMS plan. c. A corporate IT strategy that provides specific goals and objectives for MMS over the next 5-years. d. Each strategy must show how improvement will be made in 1. Decision-making, 2. Service delivery, 3. Knowledge management and 4. Effective and efficient resource allocation. Deliverables: 1. Corporate IT strategy and an IT organizational strategy with an implementation plan. 2. Action plan for implementation of recommendations that is organized by chronological steps and discusses constraints, expectations and costs. 3. Organizational development training needs assessment and recommendations that provide training for near-term and long-term actions to create a highly competitive Information Technology organization based on the recommendations. 4. Complete personnel and organizational documentation for proposed changes. 5. Post implementation organizational survey and results. 6. Communication strategy for explaining the strategies and recommendations to employees. 7. Monthly progress reports. 8. Senior Executive briefings at the beginning of the project and upon completion. 9. Draft and final reports in print and electronic format. Acquisition Strategy: The total estimated value of this effort is $500,000.00 Contract Type: Firm-Fixed Price Period of Performance: 12 months or less to develop and successfully implement the strategy and recommendations. Payment: 50% of the contract cost based for incremental implementation milestone met. The remaining 50% of the cost will be paid on successful conclusion of the project. The acceptance and payment of the incremental implementation costs will not preclude the government from rejecting the project on conclusion if it determines the project has not met expectations. Acceptance Criteria: 1. A thorough IT organizational strategy that considers all organizational issues is developed to create a highly competitive Information Technology organization. The strategy is successfully implemented. Employees are trained and organizationally aligned. Employees and management understand the benefits of the alignment and all personnel procedures are completed and approved. All costs are reported. 2. A thorough IT corporate strategy with goals and objectives is developed. The corporate IT strategy has fully addressed significant organizational issues for MMS, including issues that the Department of the Interior expects bureaus to consider. A cost estimate is provided for implementing the strategy. 3. Each strategy must show how improvement will be made in a. decision-making, b. service delivery, c. knowledge management, and d. effective and efficient resource allocation. And, 4. work is completed within a year. How to respond: An interested party must demonstrate that your organization is qualified to perform the work by providing a Capabilities Statement detailing 1. key staff that will work on the contract (those contractor employees that will have primary responsibility for performing and managing the work,) 2. organizational experience and facilities, and 3. past performance (specific references for similar work that your firm has successfully performed within the past 12-18 months, including number, size, and complexity of similar projects), adherence to schedules and budgets, effectiveness of program management, willingness to cooperate when difficulties arise, general compliance with the terms of the contracts, and acceptability of delivered products. Include contract number or reference title, project name or description, period of performance, dollar amount, client identification with a point of contact and phone number that is current. All references will be checked. If references can't be contacted, then the information is of no value. An original plus five (5) copies of the Capability Statement are due September 6, 2002, by 4 PM ET to Procurement Operations, Mail Stop 2510, Second Floor, 381 Elden Street, Herndon, VA, 20170. If delivery is made in person or by courier, the building has a security check in at the rear of the building which may delay timely receipt of proposals. Allow extra time for security check in when hand delivering documents. An electronic copy of the Capability Statement may be sent by email to Kimberly.Blue@mms.gov . A FAX copy of Capability Statement or written cost and business proposal will not be accepted. Following the evaluation of the Capability Statements, only firms demonstrating the best experience, organizational capability and assigned key personnel to complete the work will be invited to give an oral presentation. The estimated date for oral presentation is the week of September 16 through 20, 2002. Offerors will be given one day and time for the oral presentation, no alternative days or times will be negotiated. Only those offerors giving an oral presentation will be requested to submit a written cost and business proposal detailing how the work will be performed. Written cost and business proposals are due September 16, 2002, by Noon ET. Each firm giving an oral presentation will be required to submit a written summary of the oral presentation on September 16, 2002. Evaluation Criteria are: 1. Superior Capability Statement, 2. Innovative Solution, 3. Thoroughness of Presentation, 4. Commitment to Schedule, 5. Price Reasonableness. All criteria are equally weighted. Questions should sent via fax or Email as soon as possible to: Kimberly Blue, Fax (703) 787-1836 or email to kimberly.blue@mms.gov. Please include with your question(s) your full name, the RFP number & title, your organization, complete address with telephone and fax numbers. Telephonic questions or requests will not be accepted. Address for receipt of offers: Minerals Management Service, Procurement Operations Branch, Attention: Kimberly Blue, 381 Elden Street - MS 2510; Herndon, VA 20170. Susan Benik is the Contracting Officer. Kimberly Blue is the Procurement Technician. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-20. The following provisions and clauses apply to this acquisition: 1) 52.212-1, Instructions to Offerors-Commercial (OCT 2000); 2) 52.212-3, Offeror, Representations and Certifications-Commercial Items; 3) 52.212-4, Contract Terms and Conditions-Commercial Items (APR 1998), with an addendum; and 4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2000).
- Record
- SN00148059-W 20020824/020822214002 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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