SOLICITATION NOTICE
R -- Contractor Support - Administrative Assistant in Legal Affairs Office
- Notice Date
- 12/11/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Navy, NATO, HQ Supreme Allied Commander, Atlantic, Purchasing & Contracting, Suite 100 7857 Blandy Rd., Norfolk, VA, 23511-2490
- ZIP Code
- 23511-2490
- Solicitation Number
- RFQ14-02
- Response Due
- 12/23/2002
- Archive Date
- 1/7/2003
- Point of Contact
- Kevin Mills, Deputy Purchasing & Contracting Officer, Phone 757-445-3252, Fax 757-445-3525, - Vinson Wilson, Assistant Purchasing & Contracting Officer, Phone 757 445-3611, Fax 757 445-3525,
- E-Mail Address
-
mills@saclant.nato.int, vwilson@saclant.nato.int
- Description
- Offerors are requested to submit their price and technical proposals in support of the attached Statement of Work. Signed proposals are to be submitted by fax to 757-445-3609 or 757-445-3525. The period of contract service begins on 1 January 2003, or as soon as the contract competition process can be completed, and runs through 31 December 2003. Depending on the availability of funding and the continued requirement for administrative support, the contract may be extended for up to one additional year. Offerors proposals should therefore include a price for an option year. There is no guarantee that the option year will be exercised by HQ SACLANT. Contract type is Firm Fixed Price Level of Effort (FFP LOE). SOLICITATION NOTICE 1. Description. The Legal Office at the Headquarters of NATO?s Allied Command Atlantic, Norfolk, Virginia, is a primary source of administrative and legal assistance for a revolving staff of approximately 250 international personnel and their families representing more than 20 nations. The Legal Office of four attorneys and one paralegal interacts with various U.S. Federal, state and local government agencies on a broad range of issues such as tax exemption, driver?s licenses, vehicle registrations, visas, immigration, rental leases, landlord-tenant problems, importation through Customs, powers of attorney, document notarization, vehicle and property insurance, car purchases, contracts, etc. The Legal Office needs a full-time, seasoned Administrative Assistant to run the check-in process for newly arrived personnel; assist clients and provide information on common legal assistance questions; interact with state and Federal officials and agencies; maintain information disseminated on the Legal Affairs web site; screen, route and control the legal filing system; maintain the office tracking system for action items and deadlines; prepare travel orders/claims and prepare correspondence. Period of performance is 15 January 2003 through 31 December 2003, with an option for one additional year depending on availability of funding. 2. Required Qualifications. * Applicants must have a minimum of five years of administrative experience, including three years as an employee at a major military command, as well as familiarity with NATO organization and administrative procedures. * Applicants should have education that is at least the equivalent of an Associates Degree, as well as substantial experience using modern office equipment, standard Microsoft software, and on-line research tools. * Excellent interpersonal and communication skills are essential to this position since it requires frequent interaction with NATO military and civilian personnel, and also liaison with local, state and U.S. Federal government officials, including City Treasurers, Commissioners of Revenue, representatives of the Department of Motor Vehicles, Social Security Administration, Immigration and Naturalization Service, Department of State, U.S. Customs Service and officials from various embassies. * Excellent common sense and judgment are also important, since effective support for command members requires mature problem-solving abilities to understand the issue(s) at hand and to take appropriate action within the applicable city, state or U.S. Federal rules. * Above-average organizational and written skills are also required since the position requires the ability to run the tracking/filing/information systems within the office as well as prepare correspondence for Paralegal and Legal Advisor signature. * Applicants not having English as a native language are required to have English competency at the NATO 4,3,4,3 level. * Applicants must be certified drug free and have a national security clearance of SECRET. STATEMENT OF WORK: ADMINISTRATIVE LEGAL SUPPORT, HQ SACLANT OFFICE OF LEGAL AFFAIRS 1. Scope. 1.1 Background. This requisition for contractor support is an interim measure, pending an anticipated calendar 2003 PE review during ACLANT?s transformation into ACT. NATO manpower authorities have approved (subject to final NAC authorization), and HQ SACLANT has budgeted for, creation of a new B-grade administrative post in 2003 to handle the volume of current and anticipated requirements for legal assistance support within HQ SACLANT. This support is a primary building block in HQ SACLANT?s program to assist non-U.S. staff members and their families understand and deal with the administrative and legal aspects of residence in the United States. This legal assistance program is a recognized part of the ACLANT Management Plan. 1.2 Objectives. The objective of this contracted work is to ensure continuance of the specialized administrative support that is currently provided by the Legal Affairs Office. This support includes interfacing with various U.S. Federal, state and local government agencies on a broad range of issues such as tax exemption, driver?s licenses, vehicle registrations, visas, immigration, rental leases, landlord-tenant problems, importation through Customs, powers of attorney, document notarization, vehicle and property insurance, car purchases, contracts, etc. The administrative burden generated by these activities requires full-time secretarial and administrative office support to allow the Legal Office Paralegal (HN-0271) to carry out her basic duties of assisting the Legal Advisors. 1.3 Contract Duration. The period of contract service begins on 1 January 2003, or as soon as the contract competition process can be completed, and runs through 31 December 2003. Depending on the availability of funding and the continued requirement for administrative support, the contract may be extended for up to one additional year. 1.4 Level of Effort (LOE). The number of hours to be worked in support of this contract shall not exceed 1800 annually. The contractor shall not work over 1800 hours annually without a written letter of extension issued by the SACLANT Contracting Officer. Should Contractor exceed the number of hours listed on the Purchase Order he does so at own risk. 2. Requirements. 2.1 Experience/Training. * Applicants are required to have a minimum of five years of administrative experience, including three years as an employee at a major military command, as well as familiarity with NATO organization and administrative procedures. * Excellent interpersonal and communication skills are essential to this position since it requires frequent interaction with NATO military and civilian personnel, and also liaison with local, state and U.S. Federal government officials, including City Treasurers, Commissioners of Revenue, representatives of the Department of Motor Vehicles, Social Security Administration, Immigration and Naturalization Service, Department of State, U.S. Customs Service and officials from various embassies. * Excellent common sense and judgment are also important, since effective support for command members requires mature problem-solving abilities to understand the issue(s) at hand and to take appropriate action within the applicable city, state or U.S. Federal rules. * Above-average organizational and written skills are also required since the position requires the ability to run the tracking/filing/information systems within the office as well as prepare correspondence for Paralegal and Legal Advisor signature. * Applicants not having English as a native language are required to have English competency at the NATO 4,3,4,3 level. * Applicant should have education that is at least the equivalent of an Associates Degree, as well as substantial experience using modern office equipment, standard Microsoft software, and on-line research tools. 2.2 Security Requirement. Contractor shall have a National security clearance of SECRET. Contractor represents that he/she shall comply with all local, host-nation and NATO security provisions and other policies and procedures as required. 3. Tasks. The Administrative Assistant will administer the check-in process for newly arrived personnel; assist clients and provide information on common legal assistance questions as detailed in Paragraph 1.2; interact with state and Federal officials and agencies; maintain information disseminated on the Legal Affairs web site; screen, route and control the legal filing system; maintain the office tracking system for action items and deadlines; prepare travel orders/claims; prepare correspondence; and provide other administrative support as directed. 4. HQ SACLANT-Furnished Items. Contractor will work in the Legal Affairs office located in Building NH-28 within the Headquarters compound for NATO?s Supreme Allied Command, Atlantic, Norfolk, Virginia. 5. Administration. 5.1 Immediate Supervisor. HN-0271, Ms. Kathy Bair, Paralegal, telephone 757-445-3640. 5.2 Security Point of Contact. HC-0241, LCDR Andrew McMenamin, Security Manager, ext. 3329. 6. Payment 6.1 Payments under this Contract will be made only for services rendered in response to taskings and for reimbursement of other direct charges. 6.2 Contractor will be paid in monthly units following completion of the unit within 30 days of receipt of a properly completed invoice as per paragraphs 6.3 and 6.4. Invoices for payment will be certified by the HQ SACLANT Office. As this is a contract for time and materials contractor shall only be paid for actual hours worked. Government and SACLANT holiday hours shall not be included in actual hours worked and will not be chargeable to SACLANT. 6.3 Invoices should be mailed to: North Atlantic Treaty Organization Supreme Allied Commander, Atlantic 7857 Blandy Road Suite 100, Code HE-8221 Norfolk, VA 23551 ? 2490 All invoices should indicate the Purchase Order Number, period covered, cumulative totals, amount of hours remaining on contract. 6.4 Contractor will submit invoice within thirty days of the close of the month for services performed during that month. NOTE: Each invoice will note the cumulative hours performed as of the date of an invoice, and the status of funds expended and remaining on liquidation of the invoice. The invoice should also include a summary of any Contractor travel, indicating the dates of and travel costs associated with each trip.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/DON/SACLANT/SACLANTHQ/RFQ14-02/listing.html)
- Place of Performance
- Address: NATO Supreme Allied Commaner, Atlantic 7857 Blandy Road Norfolk
- Zip Code: VA 23551
- Country: USA
- Zip Code: VA 23551
- Record
- SN00221883-F 20021213/021211214018 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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