SOLICITATION NOTICE
X -- Lease or Rental of facilities (Hotel)
- Notice Date
- 11/13/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, DC, 20525
- ZIP Code
- 20525
- Solicitation Number
- HQLJR0402
- Response Due
- 11/28/2003
- Archive Date
- 12/13/2003
- Point of Contact
- Lionel Johnson, Purchasing Agent, Phone 202-606-5000, x288, Fax 202-565-2804, - Lionel Johnson, Purchasing Agent, Phone 202-606-5000, x288, Fax 202-565-2804,
- E-Mail Address
-
LJohnson@cns.gov, LJohnson@cns.gov
- Description
- The Corporation For National and Community Service, a wholly owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for AmeriCorps*VISTA Leader?s Training. This training will take place in Phoenix, AZ proper, December 7-12, 2003. The group will check in on Saturday, December 6, 2003 and will check out December 12, 2003. Registration: Four (4) rectangle tables and a message board should be set up in the assigned registration area outside the main meeting room along with a phone line and phones beginning at 9:00am on December 8, 2003 and remaining until conference conclusion. For those participants arriving before check-in, an area should be designated for luggage storage. A message board should be set up and left in the registration area throughout the conference. Sleeping rooms: Four (4) Double Sleeping Rooms for December 6, 2003. Twenty-two (22) Double Sleeping Rooms December 7-11, 2003 (5 nights). Meeting space: One (1) general session room for December 7-12, 2003 set in rounds of eight (8) tables with 6 chairs and in the back part of the room should have eight (8) tables with 6 chairs at each table for one hundred (100) participants. Meals: Dinner for fifty (50) participants from 6:00-7:30pm on December 7-11, 2003. Full breakfast for fifty (50) participants from 7:00-8:30am December 8-12, 2003. Lunch for fifty (50) participants from 12:00-1:00pm December 8-9, 2003 and December 11-12, 2003. Boxed Lunch for fifty (50) participants ? please have them available by 8:00am on December 10, 2003. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of coffee and tea at breakfast; afternoon breaks should include cold drinks, coffee, tea and light snacks. AM breaks are for fifty participants from 10:00- 10:30 am on December 8-12, 2003. PM breaks are for fifty participants from 3:00- 3:30 am on December 8-11, 2003. Menus must be included in your proposal along with a standard meal package cost. Equipment: One (1) Flip Chart stands (flip charts not needed) for December 7-12 2003 in registration area. Six (6) Flip Chart for December 7-12, 2003 in general session room. One (1) overhead projector and screen for December 7-12, 2003 in general session room. One (1) lavaliere microphone, two (2) wireless microphone in the general session room December 7-12, 2003. One (1) VCR in general session room December 7-12, 2003. One (1) CD Player and Sound Mixer in general session December 7-12, 2003. Two (2) Telephones with four (4) telephone lines in back of general session room. December 9, 2003. One (1) Computer Printer set in back of general session. Rental expenses for A/V equipment must be included in your proposal. Transportation: Shuttle service available to and from area airports and train stations on December 7 and 12, 2003, 2003 and parking fees at the hotel, if any. Miscellaneous: In submitting a bid for these services, please quote a price/guest/day. Only sleeping room rental, meeting room rental, and scheduled meeting costs and meal/snack costs for these guests should be included in this solicitation. Incidentals: The guests will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals. At least 25 % of the attendees at meals will be vegetarians or vegans. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines and submit proof of such compliance. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. This announcement is a combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 01-17. The NAICS code for this requirement is 721110 and the small business size is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract terms and conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required to implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 5.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225.3; and 52.232-34. Proposal must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposor with the government and sent to the address in this announcement. Bids should be submitted to Danielle Neveaux at Corporation for National and Community Service, 1201 New York Avenue, N.W. Washington, D.C. 20525. Phone number is (202) 606-5000 extension 126; fax number is (202) 565-2789 no later than November 28, 2003. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest that you use USPS priority mail or a commercial overnight delivery service. Only facilities within Phoenix proper need apply.
- Place of Performance
- Address: Phoenix, AZ
- Record
- SN00468505-W 20031115/031113211518 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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