Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 04, 2004 FBO #0829
SOURCES SOUGHT

Z -- Reair and Alterations Construction via Indefinate Quantity Contract / Job Order Contracts

Notice Date

3/2/2004
 

Notice Type

Sources Sought
 

NAICS

236210 — Industrial Building Construction
 

Contracting Office

United States Postal Service, Facilities Purchasing, Major Facilities Purchasing (HQ), 4301 Wilson Blvd Ste 300, Arlington, VA, 22203-1840
 

ZIP Code

22203-1840
 

Solicitation Number

Reference-Number-512582
 

Response Due

3/24/2004
 

Archive Date

12/31/2004
 

Point of Contact

Tim Bonsall, Purchasing Specialist, Phone (703) 526-2770, Fax (703) 526-2747, - Robert Fraga, Manager Major Facilities Purchasing, Phone (703) 526-2786, Fax (703) 526-2747,
 

E-Mail Address

tbonsall@email.usps.gov, bfraga@email.usps.gov
 

Description

NOTICE TO SUPPLIERS REQUEST FOR INFORMATION The United States Postal Service is seeking companies or firms that can furnish, implement, and assist in executing an Indefinite Quantity Contract / Job Order Contracting (IQC/JOC) automated system. The main objective of the system would be to enable the Postal Service to rapidly engage contractors to perform construction (repairs and alterations) and construction related services. Achieving timely and cost effective procurement of maintenance and construction services is one of the most difficult and challenging facility related tasks facing the Postal Service. Complying with the standard procurement regulations required for traditional construction services contracts, combined with the necessary technical component of defining the requirements (i.e., architectural and engineering drawings and specifications) for seeking proposals makes it difficult to be responsive to facility users in a timely manner. This has created a need for the Postal Service to have a more responsive contracting technique for the accomplishment of maintenance, repair and minor construction projects. The Contractors shall develop and maintain a Catalog or Unit Price Book that contains individual construction tasks for all aspects of maintenance, repair and construction of facilities, roads, parking lots, security requirements, USPS specific items, and many other related components (CSI 16 Divisions). The Contractor shall further provide training and support to the Postal Service personnel and contractors for the implementation and success of the IQC/JOC system for the USPS. This system would be implemented nationwide. SCOPE OF WORK AND SERVICES 1. CONTRACTOR will provide experienced staff that will be responsible for the IQC/JOC development and implementation program. This staff will report directly to USPS and will be available to assist USPS with any IQC/JOC related issues. 2. CONTRACTOR will be responsible for the development of IQC/JOC documents including the unit price book for each geographical area covered, based on the USA counties involved, for each contract issued by the USPS, technical specifications, drawings and assist in developing the contract terms and conditions and proposal documents. 3. CONTRACTOR must currently have and manage an internet based, automated IQC/JOC type proposal system, which is capable of generating the IQC/JOC documents including contractor cost proposals, cost estimates and other management reports and forms. The system must utilize secure logins for each user that controls access to all of the system’s features. The system must manage each geographical area independent of other geographical areas but have the ability to view and report on all geographical areas in real time. The system would enable the USPS contractors to generate electronic versions of their cost proposals (and other associated data) for submission to the USPS. The system would enable USPS generated independent cost estimates, detailed scopes of work, review and validate cost proposals (and other tasks associated with issuing work orders) ELECTRONICALLY. The use of the electronic data is intended to be a time and cost savings tool for all parties within this program. In addition it would allow the USPS and the contractors to perform a variety of project management tasks electronically. Included in the system will be the ability to generate management reports for use by the contractor and the USPS. The use of the electronic data is intended to be a time and cost savings tool for all parties within this program. Technical Support - A major component of the proposed system should include Technical Support. Expectations would include assisting the USPS in execution procedures, troubleshooting, implementation, and continuous system monitoring. Technical support is considered to be on going management support for the operational system. 4. CONTRACTOR will be responsible for providing access to the system for both USPS and IQC/JOC contractors. Client will have no restrictions on the number of users on the systems installations (nationwide). 5. CONTRACTOR will be responsible for testing/debugging the system under actual field conditions prior to the implementation of IQC/JOC at any USPS or contractor site. 6. CONTRACTOR will be responsible for conducting the activities necessary for establishing the structure of the USPS IQC/JOC program, informing the internal USPS staff as well as the contracting community about IQC/JOC, assisting with procurement of the actual IQC/JOC contractors and assisting with development of the actual execution procedures that USPS will use in executing the IQC/JOC concept. Specific services will include: • Develop the IQC/JOC Program Structure/Proposal Strategy, • Prepare and Conduct Pre-Proposal Meetings, • Prepare and Conduct an External Marketing Program, • Prepare and Conduct an Internal Marketing Program, and • Coordinate and Develop the IQC/JOC Execution Procedures. 7. CONTRACTOR will be responsible for furnishing a comprehensive IQC/JOC training program. Training is essential to ensure that the IQC/JOC system functions properly. As part of the requirements, the contractor must have developed specialized training courses that would involve all parties utilizing the system this may include: purchasing staff, field staff, engineers, clerical administrative staff and the USPS contractors. All aspects of the system are to be covered in the training. This must include but not be limited to the following: IQC/JOC execution, implementing procedures, system training, post implementation follow up, refreshers as needed. All training is to be "Hands On" at the individual USPS office or contractor’s office, with functional use and individual performance as the objective. 8. CONTRACTOR’S staff will assist in the actual execution of the contracts by assisting USPS staff develop the initial Work Orders. CONTRACTOR’S staff will attend and monitor initial site visits, proposal development and negotiation sessions. During the ninety (90) day period after award of the each IQC/JOC contract, the CONTRACTOR will provide on-site service to both the USPS and the contractors as needed to ensure that the implementation phase of the IQC/JOC program is completed successfully. 9. CONTRACTOR will be responsible for providing comprehensive IQC/JOC support to USPS for a period of sixty (60) months following the award of the first IQC/JOC contract by USPS. CONTRACTOR will also monitor the overall program and prepare any status reports required by USPS. Any companies or firms who feel they can furnish the requirements above and would like to furnish a proposal, when issued by the Postal Service, Please prepare a Letter of Interest address to the individual below. The Letter of Interest should be no greater than ten (10) pages and should summarize your company’s or firm’s experience with IQC/JOC contracts. Also include in the letter the URL for your company’s or firm’s internet based, automated IQC/JOC type proposal system and provide a login and password that can be used to access the system. For any additional information or questions, please contact the individual below. Tim Bonsall Supply Management Facilities Portfolio 4501 Wilson Blvd., Suite 300 Arlington VA 22203-1840 Phone 703-526-2770
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/USPS/FP/MFP/Reference-Number-512582/listing.html)
 

Place of Performance

Address: NATIONWIDE

Country: USA
 

Record

SN00535321-F 20040304/040302225609 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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