Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 20, 2004 FBO #0998
SOLICITATION NOTICE

89 -- INPATIENT MEAL DELIVERY/SERVICE

Notice Date

8/18/2004
 

Notice Type

Solicitation Notice
 

NAICS

722310 — Food Service Contractors
 

Contracting Office

Department of the Navy, Bureau of Medicine and Surgery, NH Charleston, 3600 Rivers Avenue, N. Charleston, SC, 29405-7769
 

ZIP Code

29405-7769
 

Solicitation Number

N68084-05-T-0003
 

Response Due

8/31/2004
 

Archive Date

9/15/2004
 

Point of Contact

Karen Moore, Contracting Officer, Phone 843-743-7275, - Karen Moore, Contracting Officer, Phone 843-743-7275,
 

E-Mail Address

knmoore@charleston.med.navy.mil, knmoore@charleston.med.navy.mil
 

Small Business Set-Aside

Total Small Business
 

Description

(SERVICE TO PROVIDE INPATIENT MEALS) FOR (BEAUFORT NAVAL HOSPITAL) SPECIFICATIONS FOR INPATIENT MEALS FOR NAVAL HOSPITAL BEAUFORT The Contractor shall provide meals seven days a week, three meals per day, for the period 01 Oct 04 thru 30 Sept 05 to the Naval Hospital Beaufort, SC (NHB), a 27 bed health care facility. Government staff will pick-up and transport meals from the Contractor?s preparation site within the Beaufort and Port Royal, SC city limits to NHB. Patient Tray Assembly and Specific Diet Orders Patient Tray Assembly (PTA). Preparing, assembling, portioning, packaging, and labeling food for pick-up and delivery by Government staff. The Contractor shall establish and maintain standard operating procedures and instructions for all facets of PTA to ensure compliance with the standards of ADA Diet Manual, the JCAHO Accreditation Manual for Hospitals, and local Health Department regulations. Prepared foods will include a variety of regular and therapeutic menu items that meet the specified dietetic requirements for inpatients at NHB. Specific diet orders include the following: 1. Regular: Meals including nutritious foods with moderate levels or sodium, fat, and sugar. 2. Soft: Meals which limit or eliminate foods such as raw fruits and vegetables, tough fibrous meats, and highly seasoned foods. 3. Diabetic: Meals which provide a controlled amount of carbohydrates, protein, fat, and sugar. 4. Cardiac: Meals which are low in sodium and derive less than 30 percent of calories from fat by using lean meats and other lower fat items. 5. Low Sodium: Meals which limit sodium intake to approximately 2-4 grams (2000-4000 milligrams) per day and are prepared without added salt. 6. Renal: Meals which limit potassium, sodium, phosphorus, protein, and fluid. 7. Clear Liquid: Liquid meals which leave little or no residue after digestion. 8. Full Liquid: Transition meals prepared for patients with a full range of liquids prior to the patient being able to tolerate solids or for patients experiencing difficulty chewing, swallowing, or digesting foods. Prior to award, the Contractor shall provide a seven-day cyclic menu to the Government?s Registered Dietician for review. Nourishments listed in Attachment A will be provided as needed. Government-Furnished Items The government will provide, without cost to the contractor, all of the following items: 1. Insulated patient trays for transportation to NHB. 2. A stainless steel patient tray holding rack. 3. All disposable patient tray inserts and eating utensils required to provide meals. Following the initial supply, replenishment will require a two week written notification. If the Contractor considers that additional items of equipment will improve the services being furnished, the Contractor may request the equipment in writing. Equipment requests must justify Government procurement decisions and provide the following information at minimum: 1. A description of the equipment and descriptive brochures. 2. Estimated cost of the proposed replacement or additional equipment. 3. Benefits to be derived from the new equipment. Notwithstanding requests for new equipment, the Contractor shall perform the requirements of this contract with existing Government-furnished equipment and disposable items. The products and equipment that will be furnished shall be used in the performance of this contract only. The Contractor shall exercise care in the use of all Government furnished equipment to prevent undue wear, breakage, and/or consumption. Upon completion of the contract, the Contractor and the Government shall conduct a joint inventory of equipment. Request Procedures and Meal Pick-up Times Inpatient meal requests shall be faxed to the Contractor?s preparation site forty five (45) minutes prior to the regularly scheduled pick-up times. These requests shall specifically list the total number of meals for each diet order. All dinner meal requests shall include required snacks for diabetic patients. The Contractor shall have the required patient trays staged at the Contractor?s preparation site in a suitable location for pick-up and delivery by Government staff to NHB. Government staff will check the accuracy of requested inpatient tray amounts/snacks and sign for receipt of inpatient meals at the time of pick-up. Government staff will be provided a copy of this receipt and a copy of the meal preparation temperature record used in preparing the inpatient meals at each meal time prior to leaving the Contractor?s preparation site. Pick-up times: Breakfast 0730 (7:30 a.m.), Lunch 1130 (11:30 a.m.), Dinner 1630 (4:30 p.m.). Nourishments listed in Attachment A will be requested via facsimile for same day pick-up on Tuesdays and Fridays of each week. Meal Substitutions In the event the Contractor cannot provide the particular diet order requested, the following pre-approved substitutions can be made without prior notification to the Government: 1. Regular: Diabetic or Cardiac diets may be substituted. 2. Soft: Full Liquid diet may be substituted. 3. Diabetic: No substitutions. 4. Cardiac: No substitutions. 5. Low Sodium: No substitutions. 6. Renal: No substitutions. 7. Clear Liquid: No substitutions. 8. Full Liquid: Clear Liquid may be substituted. Contract Pricing Prices charged to the Government shall be on a per meal basis. Nourishment pricing shall be based upon the quantity ordered. Initial Government estimates for the volume of meals required to be provided from 01 Oct 2003 through 30 September 2004 are as follows: 1. Total Breakfast Meals Required: 1150 to 1500 meals. 2. Total Lunch Meals Required: 1150 to 1500 meals. 3. Total Dinner Meals Required: 1150 to 1500 meals. Billing and Payment: The Contractor shall invoice the Government on a monthly basis in arrears. The invoice will reflect a breakdown of the total number of breakfast, lunch, and dinner meals being billed to the Government for that month, an itemized listing of nourishments being billed for that month, the amounts being billed for meals and nourishments, and the total amount of the monthly invoice. Immediately upon receipt, the government will process all invoices for payment in accordance with the Prompt Payment Act. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 3,600 Each BREAKFAST MEALSFFPSERVICE CONTRACT TO PROVIDE IN PATIENT BREAKFAST MEAL PREPARATION FOR NAVAL HOSPITAL BEAUFORT. PERIOD OF PREFORMANCE 01 OCT 04 THROUGH 30 SEP 05. THE CONTRACTOR SHALL PROVIDE MEALS SEVEN DAYS A WEEK, THREE MEALS PER DAY FOR THE STATED PERIOD TO NAVAL HOSPITAL BEAUFORT. GOVERNMENT STAFF WILL PICK UP AND TRANSPORT MEALS FROM THE CONTRACTOR'S PREPARTION SITE WITHIN THE BEAUFORT AND PORT ROYAL, SC CITY LIMITS TO NHB. THE CONTRACTOR SHALL ESTABLISH AND MAINTAIN STANDARD OPERATING PROCEDURES AND INSTRUCTIONS FOR ALL FACETS OF THE PATIENT TRAY ASSEMBLY AND SPECIFIC DIET ORDERS IN COMPLIANCE WITH THE ADA MANUAL, JCAHO ACCREDIATIONS MANUAL FOR HOSPITALS, AND HEALTH DEPT. REGULATIONS. PRIOR TO AWARD THE CONTRACTOR SHALL PROVIDE A SEVEN DAY MENU TO THE GOVERNMENT'S REGISTERED DIETICIAN. THE GOVERNMENT WILL PROVIDE WITHOUT COST TO THE CONTRACTOR INSULATED PATIENT TRAYS FOR TRANSPORTATION TO NHB, A STAINLESS STEEL PATIENT TRAY HOLDING RACK, AND ALL DISPOSABLE PATIENT TRAY INSERTS AND EATING UTENSILS REQUIRED FOR MEALS. FOLLOWING THE INITIAL SUPPLY, REPLENISHMENT WILL REQUIRE A TWO WEEK WRITTEN NOTIFICATION. INPATIENT MEALS SHALL BE FAXED TO THE CONTRACTOR'S PREPARATION SITE 45 MINUTES PRIOR TO THE REGULARLY SCHEDULED PICK UP TIMES. THESE REQUEST SHAL SPECIFICALLY LIST THE TOTAL NUMBER OF MEALS FOR EACH DIET ORDER. ALL DINNER MEALS REQUEST SHALL INCLUDE REQUIRED SNACKS FOR DIABETIC PATIENTS. THE CONTRACTOR SHALL HAVE THE REQUIRED PATIENT TRAYS STAGED AT THE CONTRACTOR'S PREP SITE IN A SUITABLE LOCATION FOR PICK UP AND DELIVERY BY GOVERNMENT STAFF TO NHB. GOVERNMENT STAFF WILL CHECK ACCURACY OF REQUESTED INPATIENT TRAY AMOUNTS/SNACKS AND SIGN FOR RECEIPT OF INPATIENT MEALS AT THE TIME OF PICK UP. GOVERNMENT STAFF WILL PROVIDE COPY OF THIS RECEIPT AND A COPY OF THE MEAL PREPARATION TEMPERATURE RECORD USED IN THE PREPARING OF THE INPATIENT MEALS AT EACH MEAL TIME PRIOR TO LEAVING THE CONTRACTOR'S PREPARATION SITE. PICK UP TIMES: BREAKFAST 0730 (7:30 AM) LUNCH 1130 (11:30AM) DINNER 1630 (4:30 PM) IN THE EVENT THE CONTRACTOR CANNOT PROVIDE THE PARTICULAR DIET ORDER REQUESTED, THE FOLLOWING PREAPPROVED SUBTITUTIONS CAN BE MADE WITHOUT PRIOR NOTIFICATION TO THE GOVERNMENT. 1. REGULAR: DIABETIC OR CARDIAC MAY BE SUBSTITUTED, 2. SOFT: FULL LIQUID DIET MAY BE SUBSTITUTED, 3. DIABETIC: NO SUBSTITUTIONS, 4. CARDIAC: LOW SODIUM MAY BE SUBSTITUTED, 5. LOW SODIUM: CARDIAC DIET MAY BE SUBSTITUTED, 6. RENAL: NO SUBSTITUTIONS, 7. CLEAR LIQUID: NIO SUBSTITIONS, 8. FULL LIQUID: CLEAR LIQUID MAY BE SUBSTITUTED. PRICES CHARGED TO THE GOVERNMENT SHALL BE ON A PER MEAL BASIS. INITIAL GOVERNMENT ESTIMATES FOR THE VOLUME OF MEALS REQUIRED TO BE PROVIDED FROM 01 OCT 2004 THROUGH 30 SEPTEMBER 05 ARE AS FOLLOWS: ESTIMATED BREAKFAST MEALS 3600, ESTIMATED LUNCH MEALS 4000, ETIMATED DINNER MEALS 4000. THE CONTRACTOR SHALL INVOICE THE GOVERNMENT MONTHLY IN ARREARS. THE INVOICE WILL REFLECT A BREAKDOWN OF THE TOTAL NUMBER OF BREAKFAST, LUNCH AND DINNER MEALS BEING BILLED TO THE GOVERNMENT THAT MONTH, THE AMOUNT BEING BILLED AND THE TOTAL AMOUNT OF THE MONTHLY INVOICE. IMMEDIATELY UPON RECEIPT. THE GOVERNMENT WILL PROCESS ALL INVOICES FOR PAYMENT IN ACCORDANCE WITH THE PROMPY PAYMENT ACT.
 

Place of Performance

Address: NAVAL HOSPITAL, 1 PINCKNEY BLVD., BEAUFORT, SC 29902

Zip Code: 29902

Country: USA
 

Record

SN00646673-W 20040820/040818212752 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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