SOLICITATION NOTICE
Q -- RADIOLOGY TECHNICIAN SERVICES
- Notice Date
- 9/14/2004
- Notice Type
- Solicitation Notice
- NAICS
- 621512
— Diagnostic Imaging Centers
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North PO Box 36600, Billings, MT, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-04-049-BAC
- Response Due
- 9/29/2004
- Archive Date
- 10/14/2004
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), and FAR Subpart 37.104, Personal Services Contracts (Public Law 103-322, Department of the Interior and Related Agencies Appropriation Act, Title II, September 30, 1994, 108 Stat. 2530, as implemented by 25 U.S.C. 1638c). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a firm fixed-price performance based commercial item contract in response to Request for Quotation (RFQ) 10-04-049-BAC to acquire Radiology Technician Services. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-24. The associated North American Industry Classification System code is 621512 and the small business size standard is $11.5 million. PRICE SCHEDULE: Offers should be submitted for the BASE YEAR: 1872 hours @ $________ per hour = $__________; OPTION YEAR ONE: 1872 hours @ $________ per hour = $__________; OPTION YEAR TWO: 1872 hours @ $________ per hour = $__________; OPTION YEAR THREE: 1872 hours @ $________ per hour = $__________; OPTION YEAR FOUR: 1872 hours @ $________ per hour = $__________. The Radiology Technician shall work 36 hours per week for 52 weeks for each year . Primary hours of work shall be 11:00PM through 8:00AM or as scheduled. The proposal must be inclusive of transportation, food, and lodging. STATEMENT OF WORK: The purpose of this acquisition is to contract for radiology technician services for the Crow Service Unit, PHS Indian Hospital on the Crow Indian Reservation, Crow Agency, Montana. MAJOR DUTIES: Performs a variety of radiographic examinations. Responsible for image quality, and more specifically, patient positioning, compression, image production, and film processing. Responsible for specific quality control procedures as dictated by the Federal Drug Administration (FDA) and the American College of Radiology (ACR) including: Darkroom cleanliness, processor quality control; screen cleanliness, view-boxes and viewing conditions; phantom images, visual checklist; repeat analysis, analysis of fixer retention; and darkroom fog, screen-film contact, compression. Independently makes standard examinations. Confers with radiologists to establish requirements of nonstandard examinations and determines technical factors, positioning, and number of images to satisfy the requirements. Evaluates the nature of the request, and rearranges patient priorities to accommodate them. Maintains records of patients treated, examinations performed, and results sent. Advises patient and/or referring physician of results of examination and provides them with a copy of the Diagnostic Imaging Report. Makes minor adjustments to equipment such as setting up grids and filters. May perform a variety of basic, moderately complex and complex radiographic examinations. Receives patient, explains method of procedure, positions patient, selects and sets technical factors, sets up and adjusts accessory equipment required, and makes exposures necessary for the requested procedure. Performs darkroom operations, loading, and unloading cassettes and operating automatic film processors. Maintains and updates data base records of patients examined, examinations performed, views taken, and technical factors used. Performs general office work of locating and updating film file jackets, matching and filing of radiographic film jackets and reports as requested. Protects the patient from direct or secondary radiation by using proper exposures, films, filter, screen, and cones to expose only the designated area. Follows radiation protection guidelines by wearing personnel dosimeter while working with and around radiation. Reviews new developments in the field and makes a recommendation to administrative staff of department on items that would improve the operation of the radiology department. Performs other duties, as assigned. The Contractor shall provide services according to the standards of the Joint Commission on Accreditation of Health Care Organizations (JCAHO), the certifying organization for the Crow Service Unit. The Contractor shall prepare and complete all medical and other required reporting documents as required by IHS procedural guidelines and policies. The Contractor shall comply with all IHS facility infection control and safety procedures, practices and standards. The Contractor must maintain and demonstrate knowledge of and adhere to hospital and departmental safety regulations. The Contractor shall comply with the following requirements: infection control, hazardous materials, safety, security, emergency preparedness, life safety, medical equipment and utilities in accordance with established management plans. PERFORMANCE-BASED CONTRACTING: Performance-based contracting methods are intended to ensure that required performance quality levels are achieved and that total payment is related to the degree that services performed meet contract standards. SERVICE DELIVERY SUMMARY: 1) Performance Requirement: A) Quality of Performance. B) Shift Coverage. C) Documentation of Medical Records. D) Customer Service. 2) Performance Standard: A) Provide Radiology Technician Services as specified in the Statement of Work. B) As specified in the Statement of Work. C) Complete Medical Records in accordance with JCAHO requirements and requirements required by the Crow Service Unit. D) 5 of more customer complaints. 3) Method of Surveillance: A) Peer Reviews (i.e., written evaluations and periodic conferences between the contractor, project officer, and lead radiology technician. B) Random Sampling by the project officer or his/her designee. C) Random Sampling by the project officer or his/her designee. D) Validated Complaints. 4) Deduction Schedule. A) 5% deduction from monthly invoice. B) 5% deduction from monthly invoice. C) 5% deduction from monthly invoice. D) 5% deduction from monthly invoice. SUPERVISION: Works under the supervision of the Clinical Coordinator. Work is planned and conducted according to need under the guidance of the Clinical Coordinator and is reviewed periodically for effectiveness and contribution to goals of the Radiology Program. REPORTING REQUIREMENTS: The Contractor shall provide the Contracting Officer with evidence that payment of employment taxes have been made annually. The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. IHS shall provide training on the Freedom of Information Act and the Privacy Act. All IHS regulations and policies applicable to these Acts shall be enforced. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards. During the performance of the contract, the Contractor shall provide for the consistent performance of patient care processes according to the standards of the Joint Commission on Accreditation of Health Care Organizations (JCAHO), who supply accreditation to the Crow Service Unit, PHS Indian Hospital. PERIOD OF PERFORMANCE: Base year with 4 option years. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SUPPLIES AND SERVICES: The Contractor will be authorized to use all areas of the facility made available to him/her. The Contractor must request clearance in order to access restricted areas of the facility, authorization must be granted and is to be used only for official business activities relating to job performance. The Contractor will be allowed to utilize copy machines, facsimile machines, libraries and telephone services and should only be utilized for official business activities relating to job performance. The Department will orientate the Contractor as to their specific duties and responsibilities. The Department will provide the Contractor with standard and specialized equipment and supplies needed for the performance and delivery of services including the use of a computer. The Department is responsible for getting the Contractor access and clearances to all pertinent ARMS; intranet; internet and computer services necessary to carry out his/her duties. The Department must provide the Contractor with direction and proper workloads, which are appropriate with the normal day-to-day operations in the Department. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PROJECT OFFICER: The project officer shall be responsible for: (1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Project Officer at the Crow Service Unit, PHS Indian Hospital, Crow Agency, Montana. The Contractor agrees to include the following information on each invoice: (1) Contractors name, address; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where Federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI): A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The character and background investigations will be conducted by the Billings Area IHS Personnel Office. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION?COMMERCIAL ITEMS (JAN 2004): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are included in the relative order of importance: (1) The contractor must submit a valid registered x-ray technologist license - 10 POINTS; (2) The contractor must submit a Resume or Curriculum Vitae - 10 POINTS; (3) Two letters of reference from current or past employers - 10 POINTS. Award will be made on the basis of price and other factors representing the best value to the government. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.217-9, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.229-3, 52.232-18, 52.237-2, 52.237-3, 52.242-15, 52.242-17, 52.245-1, 52.245-2, 352.202-1, 352-215-1, 352.215-70, 352.223-70, 352.224-70, 352.232-9, 352.270-2, 352.270-3, 352.270-4, 352.270-6, and 352.270-7. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.219-8, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at http://www.arnet.gov and http://www.hhs.gov/ogam/oam/procurement/hhsar.html. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 3:00 p.m., on September 29, 2004. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your companys name and address. Offers will also be accepted by e-mail at bclaymore@mail.ihs.gov or by fax at (406) 247-7108.
- Place of Performance
- Address: PHS INDIAN HOSPITAL - CROW SERVICE UNIT - CROW AGENCY, MONTANA
- Country: USA
- Country: USA
- Record
- SN00672718-W 20040916/040914211801 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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