Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 25, 2004 FBO #1095
SOURCES SOUGHT

D -- Medical Occupation Data System (MODS) follow-on acquisition effort. Updated tool against existing MODS platform, to track medical readiness for Army and medical training and deployment data for the medical force.

Notice Date

11/23/2004
 

Notice Type

Sources Sought
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

ACA, ITEC4, Directorate of Contracting , 2461 Eisenhower Avenue, Alexandria, VA 22331-0700
 

ZIP Code

22331-0700
 

Solicitation Number

W91QUZ-05-R-MODS
 

Response Due

12/17/2004
 

Archive Date

2/15/2005
 

Small Business Set-Aside

N/A
 

Description

This is not a Request for Proposal. PURPOSE: of this Request For Information (RFI) is to solicit industry feedback to assist in the development of the acquisition strategy for the Medical Occupation Data System (MODS) follow-on acquisition effort. The purpose of the acquisition is to award a new contract to a vendor who can provide an updated tool placed against the existing MODS platform, which tracks medical readiness for the Army and the medical training and deployment data for the medical force. BACGROUND: MODS is a system developed in increments over the past 12 years by an incumbent Contractor to meet specific information needed by the Army. The system and programming belong to the government; however the incumbent contractor has rights to the intellectual knowledge gained in the development of this system and is free to employ that knowledge for other government agencies. It began strictly as a personnel data system and evolved to a multi-task, multi-compo meaning both active and reserve syste m that draws data from multiple sources and essentially fills in the gaps most notably the information requirements discovered during recent deployments and with the Army transformation that existing systems do not cover. As new technology, new information requirements and new training become available; the Army Medical Department ( AMEDD) requires a system that is easily adaptable to track those new elements. For instance, after the RC mobilization after 9-11, many pati ents were held over on active duty pending medical treatment and evaluation. Many patients were well enough to be discharged from the hospital, but needed further treatment or evaluation. Housing, feeding and managing their care quickly overwhelmed the local installations. The AMEDD needed a system that could track and expedite management of their care quickly. MODS was the vehicle of choice. ACQUISITION STRATEGY ISSUES: SCOPE: MODS is a system that shall be web based and accessible world wide. The medical readiness of the entire Army is tracked and posted through MODS. MINIMUM THRESHOLD REQUIREMENTS: Have Single Interface access through Army Knowledge Online (AKO) Interface Army and Department of Defense (DOD) standard database systems to enhance analysis and decision-making. Interface critical medical human resource information to the Tri-service Defense Medical Human Resource System (DMHRS) of the future. Interface and standardize AMEDD-unique automated systems and databases to interact with other systems within MODS. Automate and interface AMEDD-unique manual systems and databases to interact with other systems within MODS. Provide an integrated automation system to support life cycle (accessions, promotions, training, pay, transition) human resource management decisions. Develop and maintain a manpower/personnel database at the Defense Manpower Data Center (DMDC), as outlined in the Office of the Assistant Secretary of Defense for Health Affairs (ASD-HA) Health Manpower Personnel Data System (HMPDS) Directive. Conduct Assessments and research proposals to develop new subsystems that are required within MODS Change Management- Receive input from the MODS users to develop, change or modify functions as needed. ADDITIONAL REFERENCE MATERIAL: http://www.mods.army.mil (The current system web site) CURRENT SYSTEM OVERVIEW: The deployment and training of the medical force is managed and tracked in MODS. Currently there are several modules in MODS: Personnel Module which tracks data on the AMEDD force world wide across all 3 compos. The Government is looking for a web-based system that provides an easy access, web based solution that allows customized queries of data from multiple sources. A specia l function must exist to track deployment information and identification of the Professional Fillers (PROFIS) who during non-deployment work in a treatment facility but are con sidered part of a MTOE unit for deployment purposes. Accuracy in this area ensures equitable deployment and retention of medical skills within the force. A sub task of the Personel Module is the Special Pay Subsystem that adds an analysis capability for determining budget requirements for AMEDD Incentive Special Pays for over 7000 medical, dental, and nurse professionals and non-medical professionals am ounting to over 220 million dollars. Medical Material Mobilization and Planning Tool (M3PT) which is a data dictionary and programming guide for AMEDD. The successful contractor will have a viable plan to provide programming maintenance and troubleshooting support separate from the Help Desk and be able to provide program manager assistance with the plan for marketing of program. Command Management System (CMS) The Office of The Surgeon (OTSG), Decision Support Center (DSC) requires the design, development, maintenance, and sustainment of a data warehouse, and web-based presentation layer with integrated charting capabilities to tr ack and display performance metrics for the Army Medical Department senior leadership using the red, amber, and green stoplight reporting methodology. Army Medical Department Medical Holdover/Active duty Medical Extension (MHO/ADME) this function must be able to interface with multiple systems i.e. MEBITT system per agreement in Systems Interface Agreement (SIA) and populate existing fields with data ava ilable within those databases; the Physical Disability Agency (PDA) data in MODS. This system must create Executive Report for OTSG weekly for units both FORSCOM and Other MACOMS. The system must be able to track soldiers of all Compos, and provide track ing as the patient progresses thru the Medical system. The successful contractor will design a system that tracks each stage of the process and alerts case managers when someone is not progressing and provide reports in both a canned format for routine re ports and allow ad hoc reports to easily be generated and read on standard Microsoft software. MEDPROS is the Army database of record for Immunizations (IMM) and Individual Medical Readiness (IMR), and is the single definitive data source for commanders at all levels in determining the medical readiness status of their units. MEDPROS tracks IMM an d IMR data for all Army components, deployable civilians, contractors and others as directed, and makes that data available to users worldwide as needed. Significant MEDPROS Tasks: DATA INPUT: Provide multiple modes for capturing data throughout the world. Modes must include direct data entry via Internet site and remote entry via stand-alone software application. Stand-alone application must work across multiple hardware platforms and operating systems to include PC, Pocket PC and Tablet PC. Data transfer to the central database must be via direct synchronization (i.e., not via email or FTP). Each data element must be tagged/trackable to the individual who entered the data and wh en the data was entered. INFORMATION OUTPUT: Provide timely, accurate medical readiness reports to authorized users throughout the world via Internet access. Reports must be fully scalable, searchable and sortable by the user in terms of data and scope. Access Management: Provide a system for managing user data access and data write privileges. The system must provide a user access to those areas of data to which he or she has been granted access with a single sign-on from Army Knowledge Online and/or PK I/CAC token. Data Storage: Data will be stored on Internet servers of sufficient capacity and speed to allow users to add data and access data for reporting in real-time without mass data uploads/downloads. The server system must meet current .net specifications. It must have sufficient redundancy to withstand partial system failures. INTERFACES: MEDPROS must interface with other Army and DoD information systems bi-directionally as require d. MEDPROS must be capable of receiving/sharing IMM/IMR data from other systems (for example, CHCS2 DEERS, etc) and providing data to other systems (for example, TAPDB ,DARTS ) as required. In certain cases, MEDPROS must be able to integrate data from ot her Army databases (i.e., TAPDB, AFIP AMSA. Interfaces will be formally delineated. USER TRAINING: MEDPROS training will be Internet based. It will be fully interactive. There will be multiple levels of training (reports, data entry, and administrator). Successful completion of on-line training will be a prerequisite for access. On-l ine training will be comprehensive for the corresponding level of access and will be self-paced. USER SUPPORT: MEDPROS help will be available 24/7 via Internet feedback. A help desk will be maintained 24/7. This may be consolidated with other MODS help desk functions. REGIONAL COORDINATORS/TRAINING ANALYSTS: MEDPROS will staff MEDPROS coordinator positions at the following locations: NARMC; SERMC; GPRMC: WRMC; PRMC; ERMC; Korea; Ft. Bragg; Ft. Campbell; Ft. Benning; Ft. Stewart; Ft. Hood; and Ft. Carson. AMEDD Resource Tasking System (ARTS) application is designed to provide its users with a real time, worldwide system to manage the tracking of medical personnel. The system has the ability to track a task from inception at MEDCOM, thru the selection of a n individual that will fulfill a specific requirement, as well as create the deployment order for that individual. The main goals for ARTS are to give: Users a viable candidate that is able to fulfill a requirement; Advance notification to a soldier of an impending requirement for which they were chosen to fill; RMC, MSU, or Unit a tool to analyze their historical data; Advance notification to Units of the possibility of losing a soldier to an impending task. Interfaces required to maintain the 91W Tracking Module and its subsystems are: Total Army Personnel Data Base -Officer, Enlisted, and Civilian (TAPDB) and the internal MODS PROFIS system. The 91W MOS requires an extensive training program to maintain thei r medical qualifications. The IT solution must provide a means to verify the training and certification of those skills. 90 Day Boots on the Ground (90 Day BOG): The U.S. Army Medical Department has the responsibility for sourcing, tracking, and recording Reserve Components' (RC) Medical Corps, Dental Corps, and Nurse Anesthetist officers. At this time the current 90-day Ro tator Module does not capture or report required data needs. This modification of the Personnel functional area will enhance the readiness of the units affected by the 90-day rotator policy. Operational success depends on the synchronization between requir ements, resources, and reporting. This mission has been assigned to MEDCOM to facilitate coordination with FORSCOM, USARC, HRC, NGB, and other source providers. The current automated report system and its capabilities to track those activated soldiers does not meet the current needs for an Army wide common visible input and tracking database system. 91W TRACKING APPLICATION: The 91W tracking is a web-based application for managing 91W MOS transition and certification sustainment. The basic requirements are two-fold. The tracking system is a powerful tool for generating reports that display information about 91W transition. As AMEDD soldiers complete their transition to 91W, this application will capture all the details of sustainment for a unit, location, command, or individual. Reports may be exported to Excel for further data manipulation. The syst em is also an easy to use interface for data input of transition and sustainment requirements for an individual or a group of individuals. Interfaces required to maintain the 91W Tracking Module and its subsystems are: Total Army Personnel Data Base -Enlis ted, Guard, and Reserve (TAPDB), the National Registry for EMT Certification (NREMT) and the Army Training Requirements and Resource S ystem (ATRRS). ACQUISITION OBJECTIVES: Award of a performance based contract to the best value industry team providing the most innovative and cost-effective solutions. ARCHITECTURAL DEVELOPMENT: The successful offeror will play a significant role in creating the IT Solution and risk assessment tools. The Government will consider both new and existing system designs in both software and underlying hardware platforms to p rovide a high quality product. As soon as possible after contract award, a successful vendor must be able to provide an integrated stable platform to solve the AMEDD requirements. The government can not afford a delay or disconnect between current applic ation and the new or revised solution. Daily actions must continue during the development and testing of all new applications. SOFTWARE DEVELOPMENT: The successful offeror will have significant responsibility for the continued development and refinement of the IT Solution. The Government seeks help in identifying user needs, back-end business application needs, and overall functi onal enhancements. The Government also seeks the establishment of strong processes to formalize the development and facilitate the prioritization of improvements. PERFORMANCE-BASED: Proposals will be solicited using performance-based service contracting principles including use of a Performance Work Statement approach for defining the requirements, and a Performance Requirements Summary with incentives or disincent ives for not meeting the PWS acceptable quality level under each task area. TERM: The contract term is anticipated to include a base period of one year, with a yet to be determined number of option years. QUESTIONS: The Government is interested in obtaining the following information from industry to consider in determining its acquisition strategy and development of the solicitation package: 1. What is the best type of contract to manage this system and the evolving requirements? 2. What measures and metrics would you suggest for evaluating the solution and performance? 3. What specific detail or additional information is needed in order to propose on this requirement? 4. What contractual incentives or disincentives would motivate outstanding performance? In what areas can performance most effectively be incentivized? 5. How do you propose ensuring the interoperability of the proposed solution with army and tri-service applications/processes? 6. What additional data do you require to design and develop a workflow tool to facilitate an authorization/issuance capability? 7. If this specific scenario should arise, what is a reasonable timeline and the types of skill sets required for transition to a new contractor 8. Do you have any suggestions on how to conduct the transition 9. Any lessons learned from transitions you have participated in that would assist in ensuring a smooth and apparently seamless transition? 9. How do you propose to comply with data security and privacy requirements? 10. What do you propose as meaningful performance metrics for the success of the overall new project? 11. How far into the future are you willing to commit your company to support this requirement? 12. The Government currently owns the servers, the data and the programming in MODS. Do you recommend that the Government continue with this approach or do you have other suggestions for a more technologically efficient and in the near-term more cost-effe ctive approach? SUBMISSION INSTRUCTIONS: Responses to this RFI will be in the form of a White Paper, not to exceed ten (10) pages, with an optional Microsoft Power Point briefing, including notes, not to exceed ten (10) slides. Submit responses, via e-mail, to John Norw ay at John.Norway@itec4.army.mil not later than Close of Business 17 December 2004. GLOSSARY OF TERMS: AFIP = Armed Forces Institute of Pathology (US DoD) AMEDD = Army Medical Department ASMA = Army Medical Sur veillance Activity CAC=Control Access Card-this is the new ID card that will eventually serve as our logon by being inserted in computers verifying the identity of the user CHCS2 = Composite Healthcare System second iteration DEERS = Defense Enrollment Eligibility Reporting System DARTS = Data Requirements Transfer System HRC = Human Resources Command MSU = Major Subordinate Unit MTOE =Modified Table of Organization- this is how units document the soldiers and equipment they are authorized NGB = National Guard Bureau RMC = Regional Medical Center - there are 6 regions in all: the North Atlantic (NARMC), South Eastern (SERMC), Great Plains (GPRMC), Pacific (PRMC), and European (ERMC) TAPDB = The Army Personnel Data Base USARC = US Army Reserve Command
 

Place of Performance

Address: ACA, ITEC4 Directorate of Contracting , 2461 Eisenhower Avenue Alexandria VA

Zip Code: 22331-0700

Country: US
 

Record

SN00712339-W 20041125/041123212004 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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