SOLICITATION NOTICE
X -- Conference Room Rental
- Notice Date
- 3/8/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561920
— Convention and Trade Show Organizers
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, MD, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA0500028
- Response Due
- 3/15/2005
- Archive Date
- 3/30/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ) FDA-SOL-05-00028; a written solicitation will not be issued. The Food and Drug is soliciting for the rental of conference room space for the 2005 11th Annual FDA Science Forum and Scientific Achievement Awards Program on April 26-28, 2005. This procurement is firm fixed price requirement. SCOPE OF WORK- Specific requirements for this annual forum are to have a facility that is: 1. Located in Washington, DC in close proximity to the federal workforce of the Washington area and no more than thirty (30) miles from the Rockville FDA offices: must be located near a major airport for speakers, field employees, and outside stakeholders; must be located on or near a Metro stop (up to two blocks away) for ease of transportation and accessibility; must be located near a hotel (up to two blocks away) for lodging with in the per diem threshold rate for that area. (2). The facility will be used for two (2) full days and one (1) day for set-up; must provide a room (with dimensions of at least 15,000 sq ft) with riser/stage area, two (2) large screen exhibits, and seating for 2000 for plenary, general session, and achievement award ceremony (a minimum of 16, 000 sq ft); must provide five (5) additional rooms with riser/stage area, two (2) large screen exhibits, and seating for 400 in each of the simultaneous break-out session; must provide an additional large exhibit hall (with dimensions of at least 100,000 square feet) for a full exposition including over 300 scientific poster exhibits, 100 vendor exhibits, seating for 1000 throughout the room and full food service area; must provide an additional five (5) small meeting rooms for FDA office, cosponsor office, speaker ready room, press office, and audiovisual storage; must provide a large receiving area or pre-function room with dimensions of a at least 15,000 square feet) for full registration set-up and reception; multiple restroom facilities will be required to allow for breaks throughout the day. (3). The facility must provide all items listed in #5 as close as possible (no more than 2-3 floors apart) to allow for the greatest opportunity of networking among attendees and to allow for ease of transition of 2000 attendees between each session in a timely manner. (4).The facility must be handicapped accessible. (5). The facility must offer full catering service to accommodate 2000 attendees and can serve all food and beverage in the exposition hall with seating. (6). the facility must have adequate lighting, sound and speaker, technological capabilities for sound systems, web casting, and general audiovisual requirements. (7). The facility must ensure a secure and lockable environment for all meeting, office, equipment storage rooms, areas including the exposition hall where valuable research data will be on display and the open registration reception area. (8). the facility must have pleasant surrounding and areas that will give attendees a variety of activities, including physical activity and relaxation, after the daily activities of the conference. (9). the facility must accommodate all of these requirements as part of one package. Interested offeror?s shall submit a descriptive literature along with their cost quotation. Award will be made to the vendor who submits the lowest price that meets all specifications and requirements. The Government may make its decision on the basis of initial quotations received and not have discussions. Therefore each initial quotation should contain the offeror?s best terms from both a price and technical standpoint. This is Request for Quotation (RFQ). APPLICABILITY OF FAR PROVISIONS: the following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation and are incorporated by references. FAR 52.212-1 Instruction to Offerors ? Commercial Items. Offer must include a completed copy of FAR provisions 52.212-3 Offeror Representations and Certifications ? Commercial Items with their offer. FAR provision 52.232-18 Availability of Funds. FAR Provision 52.212-4 Contract Terms and Conditions - Commercial Items. FAR 52.215-5 Facsimile Quotations. FAR 52.212-5 Contract terms and Conditions Required to Implement Statues or Executive Orders ? Commercial Items, for paragraphs a, b and c, only the following clauses apply to this acquisition: 52.233-3, Protest after Award (31 U.S.C. 3553); 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402); 52.219-8, Utilization of Small Business Concerns (15 U.S.C. 637(d)(2) and (3)); 52.222-21, Prohibition of Segregated Facilities (FEB 1999); 52.222-26, Equal Opportunity (E. O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans., Veterans of the Vietnam Era, and other Eligible Veterans (38 U.S.C. 4212); 52.222-19, Child Labor ? Cooperation with Authorities and Remedies (E.O. 13126); 52.225-1, Buy American Act - Supplies (41 U.S.C. 10a-10d) and; 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (31 U.S.C. 3332). Offers are due in this office no later than March 15, 2005. The point of contact for this requirement is Sharon Kindall, telephone (301) 827-0305 and fax number is (301) 827-7106. Submit Offers to the Food and Drug Administration, Office of Acquisition and Grants, HFA-500, Room 2089, 5630 Fishers Lane, Rockville, MD 20857, Attention Sharon Kindall. An official authorized to bind the Offeror must sign the terms and conditions of the offer. Offerors that fail to finish required representation and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. All responsible sources may submit a quote, which shall be considered.
- Place of Performance
- Address: Washington, DC
- Zip Code: 20001
- Country: United States
- Zip Code: 20001
- Record
- SN00764443-W 20050310/050308211843 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |