SOURCES SOUGHT
D -- Digitization of Medical Credentials
- Notice Date
- 4/20/2005
- Notice Type
- Sources Sought
- Contracting Office
- N68836 Naval Air Station Building 110, 3rd Floor 110 Yorktown Rd Jacksonville, FL
- ZIP Code
- 00000
- Solicitation Number
- N688365110RFI
- Response Due
- 5/5/2005
- Description
- BACKGROUND: 1. The Naval Healthcare Support Office (HSO) is exploring the alternative of procuring contractor support to digitize and upload documents contained within approximately 17,000 paper credential files located at a minimum of 70 Navy facilities throughout the world into an existing Department of Defense (DoD) searchable database. 2. The Department of Defense (DoD) and the Joint Commission on Accreditation of Hospitals Organization (JCAHO) require each accredited Military Treatment Facility (MTF) to perform privileging of military and civilian health care providers practicing in their facility. This entails a complete review and verification of a provider?s Individual Credential File (ICF) (licensing, training, education, specialty information, assignment history data, etc) to determine qualifications and competency prior to being granted ?privileges? to perform duties at the MTF. For those health care positions that do not require privileging, a complete review and verification of an Individual Professional File (IPF) for determination of qualifications and job-specific competency is still required. On the average, each ICF contains approximately 300 pages of documentation and each IPF contains approximately 200 pages of documentation. The availability of an electronic ICF or IPF with digitized ! documents organized in a manner similar to paper ICFs/IPFs is desired to provide instantaneous availability of a complete, quality electronic credential record, which can be viewed along side the provider on-line application. Collectively, this will reduce the time for privileging providers. 3. Currently, the Navy utilizes a searchable web-based application, the Centralized Credentials Quality Assurance System (CCQAS), hosted at a secure government facility to provide worldwide credential, risk management, and adverse action data on military and civilian health care workers. CCQAS contains provider demographic, licensing, training, education, privileges, medical readiness/mobilization, specialty, and assignment history data as well as provides real-time access to status of investigations, hearings, and due processes. In order to automate and expedite the privileging of providers practicing at each MTF, CCQAS Version 2.8 is being developed to allow providers to complete an on-line application at time of reappointment and to have an unlimited number of scanned images to be associated with an individual provider?s credentials record. NOTIONAL CONCEPT: To meet the need described above, the The Naval Healthcare Support Office (HSO) envisions procuring contractor support to coordinate with the DoD Resource Information Technology Program Office (RITPO) to commonly identify and map each data element/document of an ICF/IPF file that will be digitized and uploaded into CCQAS Version 2.8. The specific digitized file format to be used must also be determined. After establishing all interfaces and parameters required, the contractor support staff would digitize and upload specified data elements/documents contained within approximately 17,000 paper credential files located at a minimum of 70 facilities throughout the world into CCQAS. The digitized documents within the ICF/IPF must be organized such that they can be uploaded into the document type cateories defined by CCQAS version 2.8 and represent the contents of a six section ICF/IPF in accordance with BUMED Instruction 6320.66D. All information uploaded to CCQAS would requir! e verification that the upload was successful, all scanned documentation is retrievable, the digitized files are legible, any keyed (typed) information is accurate, and information is organized in accordance with BUMED Instruction. A potential requirement exists to train Navy personnel on the process to digitize, maintain, and upload future provider credential files. SPECIAL CONSIDERATIONS: 1. An ICF/IPF is not a static file. Commanding Officers within the Department of Navy must ensure information contained in the ICFs and IPFs are monitored, continually updated, and reported to CCQAS quarterly. 2. The ICF/IPF contains information covered by the Privacy Act and must be treated as such at all times. RESPONSES: No contract will be awarded as a result of this RFI. The Government will not pay for costs associated with developing a response to this RFI. No other information is available to respondents. To be of greatest value, responses should be received by close of business, May 5 , 2005. Electronic submissions (email with Microsoft Word attachment) are desired. Attachments should be no longer than 20 pages. Please send responses to Robert Woolwine. Responses should address the following areas: COMMENTS ON OBJECTIVES AND NOTIONAL: 1. Is the notional concept the best way to meet the HSO objectives? Why or why not 2. Address how the worldwide digitization effort will be managed. Will digitization efforts be performed simulatneously worldwide, or will one team move from site to site until all Navy records are digitized? Address how the digitization concept can be constructed and performed within the parameters of the Privacy Act and the dynamic nature of the ICFs/IPFs. Address how the coordination and interfacing with RITPO will be accomplished. What metrics are meaningful for the various stages of the contract ?coordination and interface with RITPO, digitization of files, uploading of files, and potential follow-on training requirements? 3. Address what type of labor categories would be necessary to accomplish the various objectives within the concept. How does industry tyically price these types of services? What are the typical rates for that type of pricing structure? What is a ball-park budgetary estimate within the market/industry for the requirement described ? 4. What is the estimated timeline required to complete the digitization effort of approximately 17,000 files located throughout the world 5. What Government resources would be expected to be supplied for the effort described? 6. What evaluation criteria are particularly meaningful, considering the challenges faced with to stay within compliance with BUMED Instruction 7. Describe any other challenges or special considerations the Government should take into account for the digitization contract is initiated. CAPABILITIES STATEMENT: 1. Tell us about your organization and its capabilities to meet the HSO?s objectives. Identify your organization?s salient characteristics: small or large business, for profit or not for profit, university or consortium, etc. 2. Identify your organization?s relevant experience with respect to HSO?s objectives. 3. You may identify current or prospective teaming partners, their salient characteristics, and relevant experience.
- Record
- SN00792927-W 20050422/050421084115 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |