SOLICITATION NOTICE
Q -- EDIS OT & PT SERVICES, LYSTER ARMY COMMUNITY HOSPITAL, FORT RUCKER, AL. PERIOD OF PERFORMANCE: 1 OCT 05-30 SEP 06 AND FOUR OPTION YEARS.Solcitation available: anamaria.boner@se.amedd.army.mil Note: PBWS is not in its entirety due to the length.
- Notice Date
- 8/18/2005
- Notice Type
- Solicitation Notice
- NAICS
- 621340
— Offices of Physical, Occupational and Speech Therapists, and Audiologists
- Contracting Office
- Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
- ZIP Code
- 30905-5650
- Solicitation Number
- W91YTV-05-T-0178
- Response Due
- 8/25/2005
- Archive Date
- 10/24/2005
- Small Business Set-Aside
- Total Small Business
- Description
- PERFORMANCE WORK STATEMENT Occupational and Physical Therapy Services FORT RUCKER EARLY INTERVENTION SERVICES C. 1. GENERAL: The contractor shall provide services of an Occupational Therapist (OT) and a Physical Therapist (PT) , to patients ages birth to 36 months and their families residing on a government installation, as described in this Performance Base Wor k Statement (PWS) in accordance with established principles and ethics of the medical profession, the national standards established by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO); Public Law 99-457, Part H; Public Law 102-119 , the American Board of applicable specialty and MEDCOM Circular 40-4 (Early Intervention Services). C.1.1. The contract personnel shall perform their services under the supervision of the designated Medical Director and Early Intervention Services Manager. The contracted services shall be performed between the hours of 8:00 a.m. and 6:00 p.m., Monday t hrough Friday, at the convenience of the childs parents. The majority of the health care specialty requirements are to be performed within the childs natural environment, i.e. government quarters or government installation day care center. C.1.1.1. It is expressly agreed and understood that the services rendered by the contractor and contract employee are rendered as an independent contractor. While this contract contains provisions to allow the Government to evaluate the quality of servic e provided, the Government retains no control over the quality of the medical service provided by the contractor or his/her employees. All persons performing services under this contract shall remain employees of the contractor and not employees of the Go vernment. C.1.1.2.PERFORMANCE MEASURES 1.1.2.1. Outcome. The contractor will provide qualified personnel who will fulfill the requirement to provide Occupational and Physical Therapist services at a standard enabling the MTF to provide such services at a high level of quality. 1.1.2.2. Standards. Acceptable measures include: fill rate-95%; employee turnover rate-30% per year; substantiated patient complaints-max 2 per year per provider. Other performance evaluation factors will be monitored that are not quantified by numeric al measurements which include: contractor providing personnel exceeding the minimum qualification standards; patient customer service comments; provider and contractor relationship with hospital staff/government contracting personnel; compliance with hospi tal policy and procedures. 1.1.2.3. How Measured. Department/clinic supervisory personnel will monitor provider performance through government information systems and records, patient records, customer service information, contractor reports, and time sheets. 1.2. SERVICES. 1.2.1. HOURS OF PERFORMANCE. The contract personnel shall perform their services under the supervision of the designated Medical Director and Early Intervention Services Manager. The contracted services shall be performed between the hours of 8:00 a.m. and 6:00 p.m., Monday through Friday, at the convenience of the childs parents. The majority of the health care specialty requirements are to be performed within the childs natural environment, i.e. government quarters or government installation day car e center. C.1.2.2. Point of Contact. The contractor shall designate in writing the name and telephone number of an individual to act as the on-site representative 10 calendar days prior to performing services at the MTF. This person shall be responsible for the over all management and coordination of the contract with the COR. The on-site representative may be the individual providing services under this contract. C.1.2.3. Arena evaluations and sequential evaluations when indicated are viable options to determine eligibility under Public Law 102-119, IDEA. All providers working under this contract shall provide intervention services to eligible child ren which are in accordance with their current IFSP goals. C.1.2.4. Eligibility for EIS will be determined by the Program Manager appointed by the Commander of the medical treatment facility in accordance with MEDCOM Circular 40-4. C.1.3. CONFLICT OF INTEREST C.1.3.1. The contractor/subcontractor/provider shall not bill the patient for services rendered under this contract. The contractor or contract employees are prohibited from receiving compensation of any kind for patients treated, procedures performed, o r any other actions performed. C.1.3.2. The contractor or contract employees shall not, while performing services under this contract, advise, recommend, or suggest to persons eligible to receive medical care at Government expense that such persons should receive care from the contracto r or contract employees at any place other than USAAMC. C.1.3.3. The contractor and contract employees are not prohibited by reason of their employment under this contract from conducting a private practice, if there is no conflict with the performance of services under this contract. The contractor and contra ct employees shall not make use of any Government facilities or Government property in connection with conducting a private practice. All Government duty time shall be devoted only to work under this contract. C.1.3.4. Compliance with any certification, licensure or other requirement to conform to Federal and State health regulation for example, OSHA, JCAHO, Infection Control, is the responsibility of the contractor. The contractor shall obtain, at contractor' s expense, any permits or licenses required to conduct this contract. C.1.4 CONTRACTOR PERSONNEL: C.1.4.1. Early intervention personnel provided by the contractor shall be professionally and technically proficient to perform the services required. C.1.4.1.2. All personnel shall be able to read, write, and speak English well enough to effectively communicate with patients and other health care providers. C.1.4.1.3. The Chief, or his/her counterpart, of the department where the provider is to perform services will define the scope of practice. Contract personnel shall not introduce new procedures or services without prior approval of the Department Chief or counterpart, who will be the deciding authority. C.1.4.1.4. The contractor is responsible for providing contract personnel who are adequately rested and fully physically and mentally capable of performing the duties required by the specialty PWS. C.1.4.1.5. The contractor is responsible for compliance with the requirements of Public Law 101-647, Section 231 (Crime Control Act of 1990) by providing contract personnel who have had a successfully completed criminal history background check which incl uded both a fingerprint check by the Federal Bureau of Investigations (FBI) Identification Division and a name check against a State Criminal History Repository in each state in which the employee has resided 5 years prior to hire. C.1.4.2. QUALIFICATIONS: C.1.4.2.1. All staff must have the requisite training and certification for their respective profession as stated below. In addition, each prospective candidate should have at least one (1) year of specialized experience with infants and toddlers within the past five (5) years, including experience gained during a practicum or internship. C.1.4.2.1.1. CREDENTIALING/PRIVILEGING/BACKGROUND CHECKS. The contract occupational and physical therapist shall be privileged in accordance with DoD, Service and Intermediate Command directives and instructions, Army Regulation 40-68 and USAAMC Credenti als Committee requirements prior to providing services under this contract. All specified documentation must be available at USAAMC before the Credentials Committee will consider privileging the provider. A complete credentials packet shall be submitted to the MTF within 30 days after the start date on this agreement. The MTF Commander maintains sole authori ty to limit, suspend, restrict or revoke privileges. C.1.4.2.1.2. Appropriate Credentials and criminal background check (completed or in progress) documentation shall be provided to the point of contact noted below in accordance with Army directives. C.1.4.2.1.3. The provider must provide proof of citizenship (certified copy of birth certificate or naturalization papers). C.1.4.2.1.4. The contractor shall submit the required credentials documentation to the governments contracting office no more than 30 days after the start date of this agreement. Failure of the provider to obtain credentials and clinical privileges will not relieve the contractor of the responsibility to furnish a scheduled provider for any work period. Requests to credential replacement or substitute providers shall be subject to the same credentials and time requirements as cited above. The credential s process on a complete packet may take up to 30 days. C.1.4.2.1.5. It is essential that continuity of services is maintained to the maximum degree possible; hence, substitution of contract employees shall be kept to the minimum necessary to perform the services required and to provide adequate back-up person nel. Use of short-term or locum tenens occupational and physical therapists on a frequent basis seriously detracts from continuity of performance which is of utmost importance. Short-term or locum tenens occupational and physical therapists are to be use d only in unusual circumstances. C.1.4.2.2. The OCCUPATIONAL THERAPIST shall meet the following minimum qualifications: C.1.4.2.1. Be a graduate of an accredited occupational therapy program approved by the American Occupational Therapy Association (AOTA). C.1.4.2.2. Have successfully completed the AOTA National Certification Examination and have a current membership. C.1.4.2.3. Be Board Certified and be currently licensed in occupational therapy, in at least one state or territory in the United States. License must be unencumbered and renewed annually. C.1.4.2.4. Have at least one (1) year of experience within the last five (5) years in pediatric occupational therapy for ages birth to 36 months with special needs. C.1.4.2.5. Have basic knowledge of principles and practices of family-centered care as it relates to early intervention services. C.1.4.2.6 Have training and certification in Basic Cardiac Life Support (BCLS). Contract personnel shall maintain current certification in BCLS while performing services under this contract. C.1.4.2.7. The PHYSICAL THERAPIST shall meet the following minimum qualifications: C.1.4.2.8. Be a graduate of an accredited program in physical therapy approved by the American Physical Therapy Association (APTA). C.1.4.2.9. Be Board Certified, and be currently licensed in physical therapy, in at least one state or territory in the United States. License must be unencumbered and renewed annually. C.1.4.2.10. Have basic knowledge of principles and practices of family-centered care as it relates to early intervention services. C.1.4.2.11. Have training and certification in Basic Cardiac Life Support (BCLS). Contract personnel shall maintain current certification in BCLS while performing services under this contract. C.1.4.2.12. Possess knowledge, skill and proficiency in Pediatric Physical Therapy both inpatient and outpatient care of patients acute or chronic neurologic, orthopedic, general surgical and general medical conditions. Therapeutic treatment may include patients with HIV disease. C.1.4.3. PERSONAL APPEARANCE AND IDENTIFICATION. Contract employees shall dress in a neat professional manner in keeping with standard health care practices. All uniforms or outer clothing will be well fitted. Employees shall begin each workday in a c lean uniform and shall have sufficient uniforms to change to clean uniforms, if necessary, to present a clean appearance during all patient care encounters. C.1.4.3.1. While performing work under this contract each contract employee shall wear a nametag furnished by the contractor on the upper front of the outer clothing. The nametags shall have the name of the contractor as well as the full name, degree (e.g., M.D.) of the individual. While on duty occupational therapists performing work under this contract shall wear a white smock (lab coat) furnished by the contractor. C.1.4.3.2. Shoes shall cover the foot to meet sanitation and safety requirements. Open-toed shoes, sandals, or sneakers shall not be worn. C.1.4.3.3. Fingernails shall be clean and not extend beyond one quarter of an inch beyond the flesh tips. Hair shall be neatly groomed. C.1.4.3.4. The employees shall wear dresses, pants or slacks, shirts or blouses with collar and sleeves, shoes and socks as appropriate to gender. Tank top shirts, cut-offs, shower shoes or similar items of apparel are specifically prohibited. Disagreemen ts as to appropriateness shall be determined by the COR. C.1.4.3.5. In all cases, contract employees shall maintain acceptable standards of personal hygiene and grooming as to present a professional appearance. C.1.4.5. EMPLOYEE STANDARDS. Contract employees shall possess sufficient initiative, interpersonal relationship skills and social sensitivity that they can relate successfully to a variety of patients from diverse backgrounds. C.1.4.6. FACILITY ACCESS. Contract employees will not be permitted on the installation when their presence is considered detrimental to the security of the installation or accomplishment of the work.. C.1.4.7. HEALTH AND SAFETY. C.1.4.7.1. HEALTH REQUIREMENTS: All contract direct health care providers performing services under this contract shall comply with the health and immunization requirements of USAAMC. The expense for all physical examinations to comply with the health re quirements shall be borne by the contractor. C.1.4.7.2. ACCIDENT PREVENTION. Any accident which may arise out of or in connection with the performance of services under this contract, and which results in injury, death, or property damage, shall be verbally reported immediately to the governments c ontracting office or to the COR and in writing within 2 hours of occurrence. Statements from witnesses will be included. If any claim is made by a third party against the contractor due to an accident that occurs in connection with the performance of thi s contract, the contractor shall promptly report the facts in writing to the COR. C.1.5.2. PROTECTION OF INFORMATION. C.1.5.2.1. The contractor and contract employees/subcontractors shall abide by USAAMC's regulations concerning the confidentiality of patient records, the Privacy Act of 1974, the Drug and Alcohol Abuse Acts, Health Insurance Portability and Accountabilit y Act (HIPAA), and Defense Federal Acquisition Regulation Supplement (DFARS) clause 52.204-7000, Disclosure of Information, in Section 1. C.1.5.2.2. Any presentation of statistical or analytical materials, or any reports based on information obtained from performance of this contract, shall be reviewed and approved by the USAAMC Commander prior to publication or dissemination. C.1.6. ORIENTATION PERIOD. C.1.6.1. All contractor employees who work at USAAMC shall undergo orientation within the Medical Treatment Facility (MTF). C.1.8. GOVERNMENT QUALITY ASSESSMENT AND IMPROVEMENT (QA&I). The Government will evaluate the contractor's performance under this contract using the quality assessment and improvement procedures established by the MTF and this PWS Work. The contractor an d contract employees shall be required to participate in the USAAMC Quality Improvement Program as specified in AR 40-68 and the USAAMC QA&I Plan. C.1.8.1. QUALITATIVE STANDARDS. Contract employees shall participate in, and be subject to, the USAAMC and Medical Department Quality Improvement Standards/Program. These quality improvement standards are consistent with current JCAHO and Army requiremen ts for con tinued monitoring and evaluation of the quality and appropriateness of medical care. This requirement shall include participation in the Department of Defense sponsored External Civilian Peer Review Program. C.2.1. ACRONYMS. AND DEFINITIONS. Not included. C.3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. C.3.1. GENERAL. The Government will provide the facilities, materials, equipment and/or services listed below. Government furnished property shall be for use only in the performance of this contract. C.3.2. FACILITIES. None. C.3.3. EQUIPMENT/SUPPLIES - None C.3.4. GOVERNMENT PROVIDED SERVICES. C.3.4.1. The Government will provide eligibility checks of all persons presenting themselves for treatment at USAAMC. The contract occupational and physical therapist will see all approved categories of patients presented for care. C.3.4.3. The Government will provide official mail receiving and intra-hospital mail service. The contractor or contract employee shall not receive personal mail through the USAAMC mail distribution system. C.3.4.5. The Government will provide language translation services as available in situations where interpretation is necessary. C.3.4.6. The contractor may attend government sponsored continuing medical education (CME) presentations while on duty. C.3.5. PUBLICATIONS AND FORMS. The Government will furnish all forms and directives (see Section C.6.) necessary for performance of work required by this contract. C.4. CONTRACTOR FURNISHED ITEMS. C.4.1. SUPPLIES. The contractor shall furnish the supplies and equipment as listed in this section. C.4.1.1. The contractor shall ensure that each OT/PT providing direct medical services under this contract has his/her own rubber stamp designating that he/she is a contractor. The stamp should indicate name, degree, and company. This stamp will be plac ed on all forms and documentation having the occupational and physical therapist's signatures. C.4.1.2. Each employee providing services under this contract shall have a nametag as described in paragraph C.1.4.3.1. C.4.2. The contractor shall not bring additional equipment or supplies into the hospital unless specifically approved by the LACH commander. If approved equipment or supplies are brought into the hospital, they must be cleared through Medical Maintenance to ensure safe operation. C.5. SPECIFIC TASKS: C.5.1. General: The quality of medical practice shall meet or exceeds the standards of professional practice for the health care provided as determined by the same authority (AR 40 1) that governs military medical professionals in the same discipline a nd as specified below: C.5.1.1. The CONTRACT PROVIDERS shall: C.5.1.1.1. Serve as members of an interdisciplinary/transdisciplinary team providing comprehensive, seamless, early intervention services to developmentally delayed infants and toddlers eligible for services through the military medical treatment facility . C.5.1.1.2. Participate as a member of an interdisciplinary team to develop Individualized Family Service Plans (IFSP) for infants/toddlers and their families. C.5.1.1.3. Contract staff shall be required to keep written and automated records that record manpower, workload, and patient-specific information. C.5.1.1.4. Possess a basic knowledge of medical, social, and financial conditions that are associated with developmental disabilities in young children and how these conditions are best remediated. C.5.1.1.5. Possess a basic knowledge of normal growth and development. C.5.1.1.6. Possess the skills and ability to independently determine test instruments to be used for infant/toddlers; to administer, score and interpret the test; and determine diagnosis related to upper motor skills, and activities of daily living in acc ordance with accepted professional standards of occupational and physical therapy. C.5.1.1.7. Have the skills and ability to provide competent face-to-face contact with in fants/toddlers with disabilities, their families, other members of the early intervention team, child care providers, preschool teachers, occupational and physical therapists and county and state officials. C.5.1.1.8. Have the interpersonal skills of compassion and empathy and the ability to assist emotionally distraught, depressed, or angry family members to develop a sense of competence regarding their child with disabilities. C.5.1.1.9. Have the ability to use interpersonal skills of valuing inter- and trans-disciplinary work, handling professional disagreements effectively, and communicating the unique viewpoint and contributions of the field of early child occupational thera py during contact with other professionals and child care providers. C.5.1.1.10. Have the knowledge, skills and abilities to rightly evaluate infants and toddlers; assist and teach families; articulate the developmental needs of the child; consult with families, care givers, and other professionals; and participate in team/ group interactions, work groups and decision making. C.5.2. The OCCUPATIONAL THERAPIST shall: C.5.2.1. Perform occupational therapy, prevention, maintenance, and restoration programs, motor coordination, and spatial orientation for infants and toddlers ages birth to 36 months. C.5.2.1.2. Evaluate, develop treatment plans and implement treatment in regard to occupational performance (i.e., leisure and self-care proficiency) and performance components which include motor, cognitive, social and psychological function in accordance with professional standards established by the American Occupational Therapy Association. C.5.2.1.3. Continually evaluate patients progress and response to the treatment, modifying treatment plan accordingly and discontinuing treatment when appropriate. C.5.2.1.4. Provide documentation of patient progress to EIS manager in a timely manner. C.5.2.1.5. Educate patients, families, or health care professionals in the rationale and techniques for the prescribed physical therapy treatment program. Provide home program for parents to maintain therapy between patient visits. C.5.2.1.6. Attend meetings of IFSP, arena evaluations, multidisciplinary team, and transition meetings with school systems as required. Entire PBWS uable to load on ASFI.
- Place of Performance
- Address: US ARMY AEROMEDICAL CENTER BLDG 301, ANDREWS AVE FORT RUCKER AL
- Zip Code: 36362-5319
- Country: US
- Zip Code: 36362-5319
- Record
- SN00874013-W 20050820/050818213052 (fbodaily.com)
- Source
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