SOLICITATION NOTICE
B -- DGPS exposure Limit and Radiation Hazard
- Notice Date
- 11/16/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer (C2EC), USCG Command and Control Engineering Center 4000 Coast Guard Boulevard, Portsmouth, VA, 23703-2199
- ZIP Code
- 23703-2199
- Solicitation Number
- Reference-Number-HSCG210622DGPS019
- Response Due
- 12/20/2005
- Archive Date
- 1/4/2006
- Small Business Set-Aside
- Total Small Business
- Description
- The US Coast Guard, C2CEN is looking for a survey of various Coast Guard Cites for Exposure Limit and radiation Hazards Study. The following is the STATEMENT OF WORK COAST GUARD DIFFERENTIAL GLOBAL POSITIONING SYSTEM PERSONAL EXPOSURE LIMIT AND RADIATION HAZARDS STUDY 1 GENERAL. 1.1 Background: The United States Coast Guard (USCG) operates 85 ground based Differential Global Positioning (DGPS) Radio Frequency (RF) Medium Frequency (MF) broadcast sites, transmitting a Medium Shift Keyed (MSK) signal in the 285KHz through 325 KHz frequency range, throughout the Continental United States, Alaska, Hawaii, and Puerto Rico. All of these DGPS broadcast sites emit RF energy that can be harmful to the human body if enough RF radiation is absorbed. The USCG is reviewing its Radiation Hazard (RADHAZ) instruction, Commandant Instruction Manual (CIM) 10550.25A, Chapter 4.1.10 to more accurately reflect best practices recommended by industry from emerging technology. One DGPS site has been carefully surveyed, and other configurations exist which must be surveyed using similar equipment and techniques. The USCG requires seven sites to be accurately surveyed to advise technicians of existing RADHAZ conditions. Following each site survey, the contractor will provide a written report recommended safe distances, including site diagrams. The report must describe the hazards of Electromagnetic Radiation to Fuel (HERF), Ordnance (HERO) and, Personnel (HERP) The contractor will summarize all findings of the surveys during an oral presentation at C2CEN. 1.2 Personnel. 1.2.1 Citizenship: All contractor employees used on this contract shall be citizens of the United States, or if aliens, shall be legal residents of the United States 1.2.2 Employee Identification: In the event a contractor employee is working on-site at any government facility, appropriate identification shall be provided in accordance with government security procedures. 1.2.3 Employee Conduct: The contractor?s employees shall observe and comply with all applicable local and higher regulations, policies and procedures, e.g., fire, safety, sanitation, security, wearing of parts of military uniforms, and possession of firearms. The contractor shall ensure that all its employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States (US), the Department of Homeland Security (DHS), or the USCG. 1.2.3.1 Removing Employees from Installation for Misconduct or Security: In the event a contractor employee is working at a government site, the Government may, at its sole discretion, direct the contractor to remove any employee from the installation for misconduct or security reasons. Such removal does not relieve the contractor of the responsibility to provide sufficient qualified personnel required for adequate and timely services. 1.2.4 Conflict of Interest: The contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to, cause a conflict of interest. The contractor shall not employ on a part or full time basis an employee of the USCG, uniformed or civilian, unless the USCG has officially approved that employment. 1.2.5 Program Manager: The Contractor shall designate a Program Manager (PM) as a single point of contact for all technical matters on the contract. The name of this person shall be submitted within 10 business days of contract award. This individual will be designated as key personnel in the performance of work under this contract. During any absence of the PM, only one alternate shall serve as the government contact point. The PM, and any designated alternate(s), shall have full authority to act for the Contractor on all contract matters of this contract. The PM and all designated alternates shall be able to read, write, speak and understand English fluently. 1.3 Government Quality Assurance: The government will evaluate the contractor?s performance under this contract using the task requirements and quality standards in this performance work statement. The contractor?s performance will be evaluated by a Quality Assurance Surveillance Plan (QASP). 1.4 Security Clearances: No security clearances are required to perform the work under this contract. 1.5 Technical Advisor (TA): The C2CEN government TA for this SOW is to be designated at time of award 2 SCOPE OF WORK. 2.1 Overview: The Contractor shall conduct 06 RF RADHAZ/PEL site surveys at the following site locations: (a) C2CEN Baseline in Portsmouth, VA (90?) (b) Driver, VA (295?) (c) Pickford, WI (150?) (d) Detroit, MI (90e) (e) Cape Mendocino, CA (150e) and (f) Miami, FL (Valcom). Exact locations are available via the NAVCEN website referenced below. The contractor and government shall coordinate schedules during the kick-off meeting. The first survey shall start no sooner than 40 days following the kick-off meeting to ensure travel arrangements and off-air requests are routed and approved prior to conducting the survey. The TA shall be present for each site survey to provide access, and if necessary, secure or reconfigure equipment. 2.2 Equipment: The contractor shall use the following equipment for uniformity of measurements: (a) RADHAZ probe and (b) RADHAZ reader. The contractor is responsible for providing all equipment. 2.2.1 Equipment List Measurement Test Equipment Radiated E-Field Holaday Model HI-6005 Isotropic Electric Field Probe using HI- 4460 Graphical Readout Radiated H-Field Holaday Model HI-4433 Isotropic Magnetic Field Probe using HI- 4416 System Readout Induced Current Mission Research Corporation Model MG-4505-1 Current Meter Contact Current Mission Research Corporation Model MG-4505-2 Current Meter RF Voltage Mission Research Corporation Model DH100A RF Voltage and Current Meter 2.3 Technique: The contractor testing process for all surveys must include, but is not limited to the following: The contractor will examine and evaluate the risk of Electromagnetic Interference (EMI) or Radio Frequency interference (RFI) to electronic equipment, fuel and personnel within different types of RF environments. The sites survey must be designed to locate areas that exceed the maximum exposure level. The contractor will update and provide survey guidelines for the seven different types of tower applications. The Contractor?s study will report the effects of Electromagnetic Radiation of HERF, HERO, and HERP for each application. The contractor will examine the potential dangers and RADHAZ limits to ordnance, fuels and personnel with in the effects of Electromagnetic Radiation. The contractor will display the magnetic field strength associated with each antenna configuration, perform induced current measurements, and observe E field and H Field intensity measurements in the RF areas and radials extending from the antenna. 2.4 Documentation 2.4.1 Style and Format: Documentation developed for this contract shall be such that the style and formatting matches that of the present USCG CIM M10550.25A Electronics Manual. The documents shall also be printed on paper of the same size and bond as the present USCG CIM10550.25A Electronic Manual. The contractor shall provide two paper copies, and two electronic copies of all documents, study analysis, and recommendations as required here-in. All documents shall be in Microsoft Word version 2000 or later. Electronic copies shall be via CD-ROM media, All CD-ROM media shall be clearly marked/labeled and stored in a standard CD-ROM jewel (not in a paper or plastic sleeve or envelope). If spreadsheets or electronic slideshows are provided, they shall be developed using Microsoft applications, version 2000 or later, which includes Microsoft Excel 2000, Microsoft Power Point 2000 and Microsoft Word 2000. 2.4.2 Contractor Data: All data and statements made shall not be released for public review except by the express written consent of the TA. All contractor furnished items (CFI), recommendations, final reports, and all other contractor required delivery items are and shall remain the perpetual sole property of the government. 3 GOVERNMENT FURNISHED PROPERTY (GFP). None. 4 CONTRACTOR FURNISHED ITEMS (CFI). 4.1 The contractor shall furnish any item (software or hardware) required to perform this contract 4.1.2 The contractor shall provide a Microsoft Power Point presentation during the final document delivery meeting as specified in para.6.4. 4.1.3 The contractor shall provide all documents as required herein in accordance with para. 2.3.1 5 SPECIFIC TASKS. 5.1 TASKS. 5.1.1 SOW MANAGEMENT The contractor shall be responsible for coordinating all associated SOW tasks with the COTR, TA, or their alternate. 5.2 DELIVERABLES. 5.2.1 Site Survey Analysis and Recommendations. The contractor shall conduct an RF RADHAZ/PEL survey of 06 USCG DGPS sites to include taking RF RADHAZ/PEL measurements in the near field of the DGPS broadcast antenna, automatic tuning unit (ATU) and ATU hut (if applicable); evaluate existing PEL boundaries, fencing, RF safety signage, site grounding and RF shielding practices. The contractor shall measure antenna current on the RF feed from the Antenna Tuning Unit (ATU) to the antenna via calibrated meter. The contractor shall measure RF voltage from the output of the ATU to ground. The field measurements must be conducted along a minimum of eight equally distant radials and extend outward with respects to the antenna; and the Valcom Whip selected site there will be a minimum of sixteen radials. The measurements should commence with the 0 degree radial with respects to the ATU and the antenna. The contractor shall submit a standard plan detailing any additional number of axes, number of points, and distances from the antenna for each site. At a minimum for each site survey, the contractor shall provide a diagram showing safe distance for humans for 6 minute exposure, 3 minute exposure, and when personnel shall keep moving. 5.3.1 Final Report and Recommendations. The contractor shall provide a final report, complying with document format and style as specified in para. 2.4.1, that shall include: a review of current RF RADHAZ/PEL equipment discrepancies. The contractor shall deliver the final report and recommendations at a formal final delivery meeting, as specified in para. 6.3, which shall include a Microsoft Power Point presentation highlighting all contractor recommendations and analysis findings. Contractor will present their recommended changes to the United States Coast Guard Commandant?s Instructions Manual (CIM) 10550.25 by sections with reason for the change or incorporation to the manual. The report will include the process to calculate Specific Absorption Rate (SAR). The report must include the dosimetric quantity (maximum exposure limits); the rate at which RF energy is absorbed per unit mass of biological tissue. Additionally incorporate the effects of exposure of the human body to high levels of EMR and the adverse health effects. Incorporate ways to ensure the protection of personnel and the general public. 6 DELIVERY SCHEDULE 6.1 Contract Award Kick-Off Meeting: The government COTR, TA, and contractor PM representatives shall attend a formal contract award kick-off meeting no later than 14 calendar days after date of contract start date, at the USCG C2CEN Facilities in Portsmouth, Virginia (4000 Coast Guard Boulevard, Portsmouth, VA 23703. Site survey schedule will be developed during kickoff meeting. 6.2 DGPS Site Surveys: The contractor and government will develop the site survey schedule at the time of the contract award kick-off meeting. 6.3 Final Report Delivery Meeting and Deadline: The contractor shall deliver all final reports and site survey analysis no later than 90 calendar days after the final site survey is completed. The contractor shall deliver all CFI at the final report delivery meeting, and shall present a Microsoft Power Point presentation explaining all recommendations and DGPS site survey analysis findings during the meeting. 7 DEFINITIONS. ATU: Automatic Tuning Unit C2CEN: Command and Control Engineering Center CFI: Contractor Furnished Items CIM: Commandant?s Instruction Manual Contractor: The term ?contractor? as used herein refers to the prime contractor and sub-contractors COTR: Contracting Officer?s Technical Representative COTS: Commercial Off the Shelf DGPS: Differential Global Positioning System GFP: Government Furnished Property Government: Any U.S. Department of Homeland Security or U.S. Coast Guard representative KHz: Kilo Hertz MF: Medium Frequency MSK: Medium Shift Key PEL: Personal Exposure Limit PM: Program Manager PPE: Personal Protective Equipment RADHAZ: Radiation Hazard RF: Radio Frequency SOW: Statement of Work TA: Technical Advisor TBD: To Be Determined US: United States (of America) USCG: United States Coast Guard 8 REFERENCES. a. Radio Frequency Radiation Hazards, NAVSHIP 0900-005-8000 b. Protection of DoD Personnel from Exposure to Radio frequency Radiation and Military Exempt Lasers. Encl: 4, 5, 6, 7, DODINST 6055.11 c. Federal Communications Commission OET Bulletin 65 (Edition 97-01); Evaluating Compliance with FCC Guidelines for Human Exposure to Radio frequency Electromagnetic Fields; Federal Communications Commission, Office of Engineering & Technology; August 1997 d. USAFSAM-TR-85-73 Technical Document; Radio frequency Radiation Dosimetry Handbook (Fourth Edition) - Carl H. Durney, Habib Massoudi, Magdy F. lskander, Electrical Engineering Department, University of Utah; (October 1986) e. Volume 1; Technical Manual Electromagnetic Radiation Hazards (Hazards to Personnel, Fuel and other Flammable Material); Dept. of Navy, Commander Naval Sea Systems Command, NAVSEA OP 3565/NAVAIR 16-1-529/NAVELEX 0967-LP-624-6010 f. Navy Occupational Safety and Health Program Manual, OPNAVINST 5100.23 (series) g. USCG Commandant?s Instruction Manual 10550.25A Electronic Manual (Chapter 4.1.10 RF Radiation Hazard). h. http:// www.navcen.uscg.gov/ogps/default.htm i. http:// www.navcen.uscg.gov/ADO/DgpsSelectStatus.asp This solicitation is reserved for small business. All questions shall be faxed or e-mailed to (757) 686-4018 or Carrie.F.Houck@USCG.Mil. No phone questions shall be accepted.
- Place of Performance
- Address: 4000 Coast Guard Blvd, Portsmouth, VA
- Zip Code: 23703
- Country: USA
- Zip Code: 23703
- Record
- SN00932602-W 20051118/051116211520 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |