SOLICITATION NOTICE
B -- Special studies and analysis
- Notice Date
- 12/15/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561591
— Convention and Visitors Bureaus
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, MD, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-PS(NHGRI)-2006-048-CDM
- Response Due
- 12/28/2005
- Archive Date
- 1/12/2006
- Description
- The National Heart, Lung, and Blood Institute (NHLBI) Consolidated Operations Acquisition Centers (COAC) has a requirement for the National Human Genome Research Institute (NHGRI) of the National Institutes of Health (NIH), to negotiate and award a purchase order to an organization to host, plan, develop, implement and evaluate a public genomics community outreach program using a community forum as the core component of the program. The materials developed and example set by the first annual Community Genetics Forum (see http://www.genome.gov/14514654) held in the spring of 2005, in conjunction with the University of Washington, should be used to learn from the experience. It is expected that the public forum will be held in the Spring or early Fall of 2006. The overall goal of the project is to improve upon the existing model and make it community specific. It is a further goal to develop and evaluate supportive materials for the community that can be adapted by others wishing to plan, develop, implement and evaluate a public genetics forum with community engagement in their respective communities. NIH is contributing with the International Human Genome Project. This project was successfully completed in April 2003 and now the NHGRI has expanded to encompass a broad range of studies aimed at understanding the structure and function of the human genome and its role in health and disease. To that end NHGRI supports the development of resources and technology that will accelerate genome research and its application to human health. A critical part of the NHGRI mission continues to be the study of the ethical, legal and social implications (ELSI) of genome research. NHGRI also supports the training of investigators and the dissemination of genome information to the public and to health professionals. The Statement of Work for this service is as follows: Background of the Project: In the spring of 2005, the Education and Community Involvement Branch (ECIB) at NIH, in conjunction with the University of Washington, held the first annual Community Genetics Forum. The goals of this Forum were: 1) to engage the Northwest communities in dialogue about genetics and the ethical, legal and social implications of genetics research (ELSI); 2) to create a forum and environment for future dialogue independent of federal sponsorship; and 3) to create a model program and supportive materials that would be adapted by others wishing to plan, develop, implement and evaluate a public genetics forum with community outreach in their respective communities. ECIB plans to use this model to support the development of future annual Community Genetics Forums. Geographic Region: In an effort to reach different geographic areas of the country NHGRI has selected DHHS regions IV and VI as appropriate locations for the next Forum. An objective of the Forum is to extend beyond the immediate geographic reach of the NIH. This region is defined to include Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Arkansas, Louisiana, New Mexico, Oklahoma, and Texas. Objectives for project: The objectives of the public genetics forum with community outreach include: 1) To increase awareness, interest and understanding of the field of genetics, genomics, and the ethical, legal and social implications of genetics research. 2) To increase awareness of the current research and scientific advances. 3) To increase awareness of the career options in genomics, genetics and ELSI research. 4) To increase awareness and understanding of the implications of genomic science on medicine and society. 5) To engage community groups to facilitate a dialogue to identify questions, concerns and education needs related to genomics. 6) To facilitate a reciprocal relationship between the community and the specified organization. 7) To involve a target audience inclusive of minorities and special populations. 8) To facilitate the establishment of ongoing community relationships that continue beyond the forum itself. 9) To collaborate with NHGRI in the final Forum program development. Scope of Project: The selected organization will host, plan, develop, implement, and evaluate a genetics public forum with community outreach. In doing such, a product will be created that can be reproduced and distributed to assist other individuals in the planning, development, implementation and evaluation of other genetics public symposia with community outreach in their respective communities. This product will build upon a previously existing model, created after the first Community Genetics Forum held in 2005. Independently, and not as an agent of the Government, the selected organization (referred to as Contractor) will furnish all the necessary services, qualified personnel, material, equipment, and facilities not otherwise provided by the Government, as needed to perform the specific tasks delineated below. Tasks Required of Project: Task 1: Planning The Contractor will prepare a document that will be based on the Contractor?s proposal and this Statement of Work (SOW) and will include activity timeliness, as appropriate, and the following information: 1) Proposed objectives, goals, and topics for the public forum. 2) Proposed draft agenda for the public forum. 3) Description of community outreach goals and objectives. 4) Description of the proposed community outreach activities. 5) Description of the target audience(s) for the public forum. 6) Potential project partners and the role(s) of each partner. 7) Potential locations for the public forum and maximum audience capacity. 8) Description of target community(ies). 9) Description of the proposed advertising or marketing activities for the public forum. 10) Description of an evaluation plan for the community outreach activities and the forum, including the goals and objectives to be measured, how they will be measured, and data collection, compilation, analyses and reporting activities to be conducted. 11) Description and outline of the product to be developed that will describe the planning, development, implementation and evaluation of the public forum with community outreach. 12) Description of the plan to continue community engagement and collaboration beyond the Forum. The final planning document will be due to the NHGRI one month after the contract is awarded. Task 2: Development and Implementation . The Contractor will provide and/or conduct a range of services and activities leading to the implementation of the public forum with community outreach. These services and activities include: 1) Carrying out the community outreach activities to assist in identifying and defining community needs, forum themes and appropriate formats, and advertising strategies. 2) Securing meeting space for the forum. 3) Securing lodging space for forum speakers and participants, as needed. 4) Making travel arrangements for forum speakers and participants, as needed. 5) Determining and arranging for any special needs of speakers and participants. 6) Determining and arranging for AV needs of forum speakers and facilitating on-site AV support. 7) Handling pre-forum registration. 8) Preparing forum aids such as name badges and directional signs. 9) Preparing fact sheets and other appropriate public education materials to support the Forum. 10) Compiling and reproducing materials for the forum packets. 11) Providing on-site support on the day(s) of the forum to include participant registration and distribution of materials. 12) Providing a final registration report and a final attendance report to the NHGRI no later than one month after the forum. 13) Reimbursing forum speakers for all expenses incurred during travel to the forum according to Federal government regulations. 14) Providing forum speakers with an honorarium, as appropriate. 15) Establishing and handling a scholarship fund and/or reimbursement fund for the community outreach activities and forum participants. 16) Providing reimbursements to forum speakers and participants within 2 weeks of receiving the voucher. 17) Providing the NHGRI with a final highlights or summary document of the community outreach activities and the forum no later than 3 months after the forum. 18) Securing and providing the appropriate personnel and resources needed to document the planning and conduct of the public forum with community outreach to be able to create the final product of the project. During the course of this task, a representative from the selected organization will communicate bi-monthly with a representative from the NHGRI. This communication can take the form of a phone call or e-mail and will serve to provide the NHGRI with regular updates on the progress of the activities identified above, as well as others that will be conducted as part of the development and implementation process of this project. The bi-monthly communication will also serve as an opportunity for problem solving and strategizing throughout the collaboration, including the development and implementation phase. The organization?s representative and the NHGRI representative will establish a schedule for the bi-monthly communication. Task 3: Evaluation The Contractor will secure the qualified personnel needed to conduct the evaluation activities as described in the planning document (see Task 1). The Contractor will obtain the appropriate approvals, if any, needed to conduct an evaluation with individuals participating in the community outreach activities and individuals attending the public forum. The Contractor will carry out evaluation activities to measure each objective of the community outreach and the public forum, including the development, testing and implementation of appropriate measurement tools, collection of data, compilation of data, analyses of data, and generation of an evaluation report. The Contractor will provide the NHGRI with a final evaluation report no later than 3 months following the last data collection activity. Task 4: Creation of the Project Product. The Contractor will secure the qualified personnel and resources needed to document the planning and conduct of the public forum with community outreach to create a final project product. This product could take the format of a book, DVD, CD-ROM, be web-based or other format as may be described by the Contractor in the planning document (see Task 1). The purpose of the project product is to provide the government and others with a model for planning, developing, implementing and evaluating a genetics public forum with community outreach in their respective communities. This product should evaluate and improve that of which was created from the Community Genetics Forum in 2005. The user of the project product should be able to easily follow the information provided and adapt the relevant information to their project at a level of effort appropriate to their project?s scope. Examples of the concept of the project product include A Planner?s Guide: Making Health Communication Programs Work from the National Cancer Institute and Designing and Implementing an Effective Tobacco Counter-Marketing Campaign from the Centers for Disease Control and Prevention. The Contractor will provide the NHGRI with the final project product no later than 3 months following the completion of the project?s evaluation activities. Deliverables: 1) Planning document, providing a time line for events and outlining who will be involved in the forum, and how. 2) Fact sheets and other appropriate public education materials to support the Forum. 3) A final highlights or summary document of the community outreach activities and the forum. 4) A final registration report and a final attendance report to the NHGRI. 5) A final evaluation report of the Forum. 6) A final project product that can be used to create other Community Genetic Forums in future locations. Government Furnished Equipment: The Government will not furnish any equipment for this requirement. Period of Performance: The period of performance will be from January 3, 2006 through September 30, 2006. Payment Schedule: Invoices must be submitted once a month. Upon approval of the technical progress, the project officer will approve partial payments. This requirement is under the North American Industry Classification System (NAICS) code 561591 with a size standard $6.0 million. There are no set-aside restrictions for this acquisition. Proposals are due on December 28, 2005. The award will be made based on the lowest price, technically acceptable proposal meeting the government?s requirements outlined on the statement of work. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore the initial offer should contain the offeror?s best terms from a technical and price standpoint. However the Government reserves the right to conduct discussions if later is determined by the contracting Officer to be necessary. The Government may reject any or all offers if such action and waive informalities and minor irregularities in offers received. The offeror must include in the proposal, a cost proposal, an itemized price list, a capability statement, past performance on similar projects, the prompt payment payment discount terms, the Dun and Bradstreet Number (DUNS), the taxpayer Identification Number (TIN) and the certification of business size of the company. The Offeror must also register in the government?s Contractor Registry System. Note www.ccr.gov. All responsible sources may submit a proposal which if timely reeived shall be considered by the agency. Proposals shall be submitted in writing to the National Heart, Lung, and Blood Institute, DEA, Procurement Branch, Office of Acquisitions, Building RKL2, Suite 6149, 6701 Rockledge Drive, Bethesda, MD 20892-7902, Attention Ms. Cecilia Morales, Contract Specialist. Fax Proposals will only be accepted if dated and signed by an authorized company representative.
- Record
- SN00952774-W 20051217/051215212058 (fbodaily.com)
- Source
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