SOURCES SOUGHT
36 -- Columbus Giant Voice
- Notice Date
- 2/22/2006
- Notice Type
- Sources Sought
- NAICS
- 334290
— Other Communications Equipment Manufacturing
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron, 2021 First Street West, Randolph AFB, TX, 78150-4302
- ZIP Code
- 78150-4302
- Solicitation Number
- Reference-Number-F3PF2X5353A100
- Response Due
- 3/9/2006
- Description
- Statement of Specifications 1.0 Introduction This requirement is for a site survey, acoustic analysis, software upgrade and replacement of parts (batteries and digital chips), assess the current electrical load, ensure all sites are grounded at 10ohms or less and replace certain components of the current ATI Giant Voice system while eliminating a mixed Giant Voice system by replacing remaining Whelen equipment. This is also to establish an additional two (2) year maintenance plan for the current outdoor (giant voice) mass notification system for personnel alerting across Columbus AFB. This system shall have the capability of providing real-time information to all personnel located on Columbus AFB. The system shall provide signals or messaging appropriate to Force Protection Conditions (FPCONS), watches, warnings, evacuation routes, and other alerting information to meet Federal, DoD, Air Force, AETC and base specific warning and notification requirements. 2.0 Required Technical Qualifications 2.1 The contractor shall demonstrate full knowledge and understanding of the specifications and requirements for implementation of a base-wide Giant Voice (GV) mass notifications system. 2.2 The contractor shall have a minimum of 5 references for outdoor warning systems and a minimum of five (5) years of experience in similar systems. 2.3 The contractor shall provide factory-trained personnel to perform system design, installation, testing, training, and maintenance. 3.0 Technical Services Required 3.1 The contractor shall provide, at a minimum, all equipment, installation, training, on-site performance and system testing, and update documentation (including product assembly drawings, operation manuals and wiring diagrams), in both hard copy and electronic format, with enough detail to support the training of maintenance personnel and support troubleshooting, preventive maintenance, and corrective maintenance. 3.2 Installation and equipment for Giant Voice Tower(s) (electronic sirens) and Control Station(s) for the Command Post and Alternate Command Post shall be required. 4.0 Control Station Requirements 4.1 Contractor shall provide a software upgrade for the existing Giant Voice Controller (GVC) that will provide two-way communications capability for equipment status monitoring and activation control. The system shall be able to communicate with other major portions of the system to conduct polling, silent tests, alarm tone activations, pre-recorded messages, live voice broadcasts and music, etc. The status of the Giant Voice System shall include, but not limited to, backup battery or ac power status, cabinet intrusion, speaker array status, radio communications and other maintenance information in the system. 4.2 The software shall include a user friendly interface to control and monitor the Giant Voice System and a customized map displaying the base with the Giant Voice Tower locations. 4.3 The software shall provide easy adjustment of dB levels within the system. This adjustment shall be remotely controlled at the Control Station(s). The software shall have the ability of providing dB adjustments for all the Giant Voice Towers within the base or individual Giant Voice Towers. 4.4 The computer station and software shall interface to the base Local Area Network. The interface must be through the AtHoc system and software. The software shall send, when the Giant Voice system is activated, emergency notification messages to the LAN computers automatically and without operator interventions. The software must allow the operator to select the activations that send messages to the LAN; in addition, the operator should be capable of configuring the individual message for each activation. The software must allow the operator to send AtHoc messages to the LAN. 4.5 The computer station and software shall include the necessary equipment and software to interface with the Dialogic Communicator as part of the Telephone Alerting System (TAS). The software must allow the user to send message when the Giant Voice System is activated, through the Communicator, to specific telephones throughout the base. The software must allow the user to select the activations that send messages to the TAS; in addition, the user must be cable of selecting the telephone numbers that will be activated. 4.6 Provide system zoning capability that allows selective activation of some or all Giant Voice Tower sites, allowing broadcast of both live audio announcements and/or automated or computer centric operations as required. Provide the ability for entire areas, zones, or individual buildings as defined by each base through the placement of digital messaging chips with programmable space as dictated. 4.7 The Control Stations shall be software configurable to allow two methods of message delivery, first automate the delivery of digital messages without any human interface (e.g., having to access the microphone or other devices other than the controlling central processing unit), second, provide the ability to broadcast live audio messages. The Control Stations shall also have the ability to override the automatic activation in the event malfunctions occur, or cancel an activated message. No digitally recorded message, stored in the Giant Voice system, shall require any manual input beyond the operator selection of the message from a control box, menu or touch screen. This automation shall be easy to perform, with little to one step operations to initiate a message/announcement/siren/music. 4.8 Provide for at least 100 configurable events based upon the AETC defined message matrix and any additional base message requirements. Must have the ability to establish automatic "triggering/activation" for some messages based on a set day(s) and time(s), for messages like reveille, retreat, and set test announcements. These requirements shall be identified during the detailed engineering survey. These events allow the user to program automatic daily, weekly or monthly activations and/or tests; daily, weekly or monthly quiet tests, and other regularly scheduled events. 4.9 All messages, as indicated in the below message matrix, shall be stored locally in the fields units, and be clear and understandable, regardless of the input media through both digital format and live audio messages. The tone and digital messages shall play together without human interface as dictated by message matrix. Shall also have the flexibility to repeat a selected message at a specified number of times. 4.10 Ability to simultaneously broadcast emergency messages (live and pre-recorded) from both the primary and alternate Control Station locations to hear what is played over the system. This shall include all tones, messages, music and live voice broadcasts. 4.11 The Control Station shall have the ability to test Giant Voice Towers individually, or simultaneously. A mute test feature shall also be an option, where each Giant Voice element can be graphically displayed to determine its current status. A low power mode shall be available to test each siren function using amplifiers and speakers at a level below 5 watts. A quiet test function shall be provided for the amplifiers and drivers. 5.0 Giant Voice Tower (GVT) Requirements 5.1 Each GVT shall operate, during standby mode or when activating tones or voice messages, on a 24Vdc battery system. The siren electronics and radio in standby mode shall operate from the batteries that are being charged from the battery charger. The GVT shall use ac power drop, and each GVT shall include a built-in temperature compensated switch mode battery charger that will keep the battery system at full charge during standby operation. The GVT shall use sealed maintenance free 12Vdc, 100 AH batteries. Contractor shall engineer, furnish, install and test. 5.2 Each GVT shall be assessed based upon the below, and replace existing Whelen speaker heads on five of the existing GVTs. New speakers shall be stationary (non-rotating) electronic siren, shall have configurability of sound direction ranging from unidirectional to omni-directional sound pattern in 90 degree increments. The GVT speaker array shall have configurability of 90, 180, 270, 360 degree sound coverage at any point in lifetime of siren. Speaker array?s that only provide omni sound patterns (cell or dish type) are unacceptable. The speaker assembly shall be designed allowing the speakers to be pointed parallel with the ground surface and to allow a downward tilt to control sound coverage. The speaker?s downward tilt shall be configured for either one or all 90-degree sound pattern directions. GVT 1: (located near the old RAPCON building)?assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. Replace Whelen speakers. GVT 2: (located near the soccer fields)?assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. Replace Whelen speakers. GVT 3: (located in Magnolia Village)--assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. GVT 4: (located near the dormitories)-- assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. GVT 5: (located in Capitol Village)-- assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. GVT 6: (located in Capitol Village)-- assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. Replace Whelen speakers. GVT 7: (located near Freedom Park)--assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. Replace Whelen speakers. GVT 8: (located near the flight line)--assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. Replace Whelen speakers. GVT 9: (located at the BX/commissary complex)--assess siren and voice tests, furnish and install new sealed batteries as outlined above and replace digital voice chips to support the AETC defined message matrix. 5.3 The GVT siren shall provide seven (7) standard tones. The standard tones shall be Steady, Pulsed Steady, Alternate Steady, Wail, Alternate Wail, Pulsed Wail and Westminster Chime. In addition, the siren vendor shall have the capability to create custom tones. 5.4 The GVT siren shall have the ability to deliver intelligible "live voice" public address announcements and digital messaging services. 5.5 Provide 16 minutes of stored prerecorded messages at the GVT with the capability of an additional 16 minutes (32 minutes total) of stored messages. All messages as indicated in the below message matrix shall be stored in a digital format at each Giant Voice element location. (e.g., Giant Voice Towers, and still have additional room for base specific messages not identified within this matrix) 5.6 The GVT shall provide constant and complete alarm tone and intelligible voice notification performance. In addition, assess the area to minimize echoes to the absolute minimum, while providing the capability to simultaneously hear announcements and messages from a variety of different directions without sound delays or the perception of a delay. 5.7 The GVT shall have the capability of reducing the local tones by 35 dB and to perform silent test signal to evaluate the amplifiers and drivers. A local CANCEL signal shall be available to immediately halt an active alarm. 5.8 The GVT shall provide status messages to the GVC. The GVT will provide status change indications such as door open (intrusion), ac power, charger, amplifier, and battery voltage low. These status messages shall be reported immediately when the siren condition occurs. 6.0 The contractor shall engineer, furnish, install and test (EFI&T) all items as outlined above and include the following: 6.1 Update of ATI Giant Voice controller software 6.2 Furnish and install new batteries, verify AC power connections, and ensure all electronics are grounded at 10ohms or less. Replace five existing Whelen speaker sets on five GVTs. 6.3 Provide a maintenance support package to include: support for an on-site service agreement, based upon conducting a performance gap analysis, perform periodic maintenance on all equipment installed and make any other necessary adjustments by visiting Columbus AFB for a minimum of 1-week every 6-months for two (2) years of warranty upon contract award. 6.4 Furnish and install new digital voice chips with prerecorded messages 6.5 Perform an engineering survey to assess the decibel levels of the base and shall identify any additional corrective actions for the most effective Giant Voice system. The contractor shall provide a complete package to provide management, engineering, logistic support, training and quality control/assurance. A complete detailed site survey shall be performed. A Project Support Agreement, to include drawings (with lobes of coverage shown) and description of the installation, list of materials, scope of work, and responsibilities, shall be submitted detailing all aspects of the work to be accomplished. The contractor shall provide ?As built? drawings at the completion of the installation in accordance with guidelines set forth in AFI 21-404. ?As built? drawings and other installation deliverables shall include the installation details of pole and building sites and face equipment drawing for each location. 6.6 Provide maintenance and support training covering: field replacement, swap out, alignment of the Giant Voice system and additional operator training on how to operate and maintain the system. Contractor shall provide a manufacturer produced video recording of training covering the operation of the Giant Voice Controller and maintenance aspects of both the Giant Voice Controller and Giant Voice Towers. 6.7 All work areas on the installations shall be completely restored to its original condition and shall have all miscellaneous items such as wire clippings, tape, lose wires, etc? completely removed and shall have new seed/sod. This includes both new areas touched, and existing areas modified to support the Giant Voice installation efforts at each base. 6.8 All outside items installed shall be completely weatherproof. 6.9 Standard and References: All installation work shall conform to the Communication Squadron System and Giant Voice Specifications and follow standard installation practices as determined in IEEE standards, electric codes, and standard industry practices. 6.10 Contractor shall provide any cranes, drill rigs, or bucket trucks as required. 6.11 All base specified safety standards shall be strictly followed. 6.12 Issues effecting contractor access shall be addressed. Contractor personnel shall be required to pass a background check in order to obtain a Columbus AFB access pass. Escorts shall be provided as required. 6.13 Contractor shall provide wireless (RF, narrowband) activation of all Giant Voice elements using narrow band compliant frequencies that are changeable. The system shall communicate to all the other system components via RF connectivity. Frequencies for the system shall be requested at the earliest possible time, through the base frequency manager in each communications squadron, if a frequency is not already available. Use of secondary activation by LAN connection shall be considered where available and appropriate. The radios used shall meet the following requirements: 6.13.1 The radio must be JF 12 compliant. 6.13.2 The standby power current shall meet specifications of 0.3A, (0.2A measured). 6.13.3 In the event power is lost, the radio shall turn itself back on once power is restored without requiring any human intervention. 6.13.4 During transmission, shall not exceed 10 Watts. 6.13.5 Shall have an internal speaker to facilitate troubleshooting each Giant Voice Tower. 6.13.6 Shall operate in the following frequencies: Low Band VHF UHF 29.7-36 MHz 136-174 MHz 403-470 MHz 36-42 MHz 450-512 MHz 42-50 MHz 6.14 Contractor shall provide a two-year warranty of all installed equipment. Warranty shall also include the replacement of required digital message chips at each GVT location for five (5) years to provide the base the flexibility in changing, adding or deleting tones, sirens or prerecorded voice messages. CLOSING DATE - 3:00 PM (CTS) 09 MAR 2006
- Place of Performance
- Address: 14 CS/SCX, 151 E STREET, COLUMBUS AFB, MS
- Zip Code: 39710-9101
- Country: USA
- Zip Code: 39710-9101
- Record
- SN00992389-W 20060224/060222212144 (fbodaily.com)
- Source
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