SOLICITATION NOTICE
Q -- Early Intervention/Special Educator Health Care Services
- Notice Date
- 2/6/2007
- Notice Type
- Solicitation Notice
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, WR-ALC, WR-ALC/PK Acquisition Opportunities 235 Byron St,, Warner Robins, GA, 31098-1611, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-F3Q4CA6299A100
- Response Due
- 2/12/2007
- Archive Date
- 2/27/2007
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being conducted under Simplified Acquisition Procedures (SAP) as a Request for Requisition No. F3Q4CA6299A100. Award will be 100% SB Set-aside; only Small Businesses will be considered. NAICS Code: 611710, business size NTE $6M; Place of Performance/FOB: Robins AFB, GA. Submit quotes for the following: Basic Period of Performance: 1 Year (from date of contract) and Four (4) One-year Options. Please provide hourly rate quotes for the basic and option years based on 1984 hours. SERVICE REQUIREMENTS: Procurement of non-personal services for Early Intervention/Special Educator Health Care Services in accordance with the attached SOW (Statement of Work). The following clauses apply and may be accessed at http://farsite.hill.af.mil 52.212-1- Instructions to Offerors-Commercial; 52.212-2-Evaluation-Commercial Items-Price and only price related factors; 52.212-3-Offeror Representations and Certifications-Commercial Items; 52.212-4-Contract Terms and Conditions-Commercial Items; 52.212-5-Contract terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.232-33-Payment by Electronic Funds Transfer-Central Contractor Registration; 252.204-7004-Required Central Contractor Registration; 252.212-7001-Contract terms and Conditions Required to Implement Statutes or Executive Orders; 5352.242-9000-Contractor Access to Air Force Installation. ORCA registration is required before award; http://orca.bpn.gov/--this replaces certifications and representations; CCR registration is required before award; http://www.ccr.gov. RESPONSE TIME: Quotes are due: Monday, 12 February 2007 @ 4:00 PM ET. Request for Quotes E-Mailed to: grace.shave@robins.af.mil; BUYER: Lt Grace M Shave, (478) 926-4884. Statement of Work: Early and Developmental Intervention Services Specialist (EDISS) 1. Description of Services The Contractor shall provide Educational and Developmental Intervention Services (EDIS) Special Educator health care services required for Government beneficiaries. The Contractor shall provide care at the 78th Medical Group, also referred to as the ?medical healthcare facility? (MHF) herein. Contractor care shall cover the range of services provided in a civilian medical treatment facility. The early childhood special educator will perform the following in accordance with The Individuals with Disabilities Education Act, P.L. 102-119, Part H (20 U.S.C. 1471-1485) (expires September 30, 1995), as amended, and applicable DoD, Air Force, local guidance, and IAW Heath Services Inspection (HSI) criteria SM Elements 4.2.1 through 4.2.6 (See Attachment 1) to facilitate a child?s development across all areas through special instruction with the child, all family members and the primary care providers: 1.1 Provide assessments/services as directed: 1.1.1 Assess infants/toddlers? present level of performance in cognitive, communication, social, emotional and adaptive developmental domains within scope of practice. 1.1.2 Select and use appropriate instruments to screen and assess infant?s/ toddlers? present levels of performance in cognitive, communication, social emotional and adaptive developmental domains. 1.2 Provide written and oral reports of evaluation and recommends intervention approaches within timelines mandated. 1.2.1 Assist the family in determining concerns, priorities and resources regarding their child?s development. 1.3 Provide cognitive enrichment/special instruction. 1.3.1 Provide cognitive enrichment/special instruction to infant/toddler and family through direct or indirect services in home, child care centers or other settings identified in the Individualized Family Service Plan (IFSP). 1.4 Collaboratively participate in an interdisciplinary team. 1.4.1 Coordinate a multidisciplinary evaluation of the functioning and unique strengths and needs of each infant/toddler with a disability, priorities and concerns of the family, and identification of services appropriate to meet such needs and to assist in the development of the infant with a disability. 1.4.2 Participate as a member of an interdisciplinary team to develop an appropriate IFSP for an infant/toddler and family. 1.4.3 Consult and collaborate with other early intervention team members, staff of Child Development Center (CDC), family childcare providers and extended family members to develop a comprehensive network of individualized services for the infant/toddler and family. 1.4.4 Work with the childcare provider to facilitate learning opportunities during typical toddler play. 1.4.5 Ensure the adaptations and accommodations recommended by other practitioners are incorporated in the child?s daily activities. 1.5 Work on a case-by -case basis with the family and Robins Air Force Base schools to affect a seamless transition from Educational and Developmental Intervention Services (EDIS) to the preschool program. 1.6 Assist with the EDIS program manager in expanding and implementing a public awareness program including information on or about infants and toddlers with disabilities and the availability of resources in the community to address and remediate these disabilities. 1.7 Expand and implement a comprehensive child-find program, including a system for making referrals to service providers that include timeliness and provides for participation by primary sources, such as the CDC and the pediatric clinic. 1.8 Provide case management to families being evaluated by, enrolled in or being tracked by EDIS. 2. Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records which are specifically cited in this PWS as directed by the EDIS program manager. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such records within five working days of receipt of the request. 3. Patient Lists: Patient lists, no matter how developed shall be treated as privileged information. Lists and/or names of patients shall not be disclosed to or revealed in anyway for any use outside the MHF without prior written permission by the Chief of Medical Staff. 4. Patient Sensitivity: Contract providers shall respect and maintain the basic rights of patients, demonstrating concern for personal dignity and human relationships. 5. Release of Patient Medical Information: The provider shall only release medical information obtained during the course of this contract to other MHF staff involved in the care and treatment of that particular individual patient. 6. Communication: The Contractor shall ensure contract providers under his/her supervision maintain open and professional communication with members of the MHF. Complaints validated by the QAE and Chief of Medical Staff shall be reported in writing to the contract administrator and the Contractor for action. Failure of the Contractor to correct validated complaints raised by the MHF staff and the CO will be considered a failure to perform. 7. Performance Evaluation Meetings: The Contractor or designated representative will be required to meet with MHF staff and/or CO as often as deemed necessary. Meetings will be documented in the contract file with written minutes. Should the Contractor not concur with the minutes, such non-concurrence shall be provided in writing to the CO within ten (10) calendar days of receipt of the minutes. Minutes will be provided by QAE. 2. Service Delivery Summary (SDS) Performance Objective SOW Reference Performance Threshold Provide assessments 1.1, HSI Criteria Element SM 4.2.2 Completed within 30 days of referral, 40 days the latest. Provide written/oral reports of evaluation and recommendations 1.2, HSI Criteria Elements SM 4.2.2, SM 4.2.3, SM 4.2.4, SM 4.2.5 No later than 45 days after of receipt of referral. Child Find 1.6, 1.7, HSI Criteria Element SM 4.2.1 Will work with appropriate agencies, to include the IDS, monthly to determine effective program marketing plan and assist in implementation. 3. Government Furnished Property and Services The Government will provide the following equipment, supplies, and services listed below: General Equipment and Supplies: The provider shall have use of all available equipment for performing services required by this contract. Employee will have access to an office space, computer with printer access, facsimile access, and general office supplies. Forms: The MHF will provide required Government forms used in the performance of services. 4. General Information 4.1 HOURS OF OPERATION: The Contractor shall provide Educational and Developmental Intervention Special Education services as required by patient load for forty hours per week; Monday through Friday, excluding federal holidays or authorized down days. Much of the work is performed in families? homes, daycare settings and/or wherever the child is most accessible. Hours vary according to needs of the EDIS Specialist (EDISS), family and other scheduled activities. The EDISS will perform duties within and outside the office. Some duties may be performed outside of the traditional work times if convenient for the family and EDISS and with coordination with QAE; however, if services are performed within the office, another MHF staff member should be present for safety security reasons. 4.2 CRIMINAL BACKGROUND CHECK REQUIREMENT: The Government will conduct criminal background checks on individuals providing child care services under this contract using the procedures set forth in Department of Defense Instruction 1402.5 dated 19 January 1993). Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories. With the consent of the Contracting Officer, contract providers may provide contract services prior to completion of background checks. However, at all times while children are in the care of that individual, the contract provider shall be within sight and continuous supervision of a staff person, whose background check has been completed, a chaperone, or parent/guardian. Individuals who have previously received a background check shall provide to the credentials monitor proof of the check or obtain a new one. Contractor will be provided an Identification badge to be easily recognized as a contract employee. 4.3 CONFLICT OF INTEREST: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and Air Force policy. 4.4 PRIVILEGING: Contractor must complete or provide proof of the following: a. Copy of valid, current, unrestricted state teaching certificate and applicable Board Certification. b. Provider education and training. c. Current Basic Life Support (BLS). d. A signed consent for release of information. e. A copy of the proposed contract provider?s professional resume, accompanied by that individual?s sworn affidavit of the truthfulness of same, indicating experience, training and technical expertise in the type of care to be rendered. f. A list of all states in which contract provider currently holds or has held a license to practice related services. g. Certification of current physical examination of each employee. The certification shall contain a signed statement by the examining physician stating that the employee is free of any contagious diseases. Physical examination must be current and conducted within the last 12 months prior to application for privileges. h. Tuberculosis Education. Contractor compliance with Federal Register, Vol. 58, no. 195- Guidelines for Preventing the Transmission of Tuberculosis in Healthcare Facilities. The contractor shall provide the MHF contract administrator with documentation of the following on an annual basis: Date and results of Purified Protein Derivative (PPD) Tuberculin Skin Test (TST), or Mantoux only. 4.5 OTHER: The Contractor is required to begin full performance of the contract requirements within 60 days after contract award. The Contractor must take specific action, including Primary Source Verification, to ensure that contract provider applications have the required prerequisites for privileging and do not have disqualifying impediments for privileges at the MHF. This is a responsibility of the Contractor which cannot be delegated. 4.6 EDUCATION AND TRAINING REQUIREMENTS: FORMAL EDUCATION: Posses a Master Degree Accredited Early Childhood Special Education Program with curriculum focusing on infant and toddler development. LICENSURE/REGISTRATION: The contract provider shall possess a valid unrestricted state license to teach. BOARD CERTIFICATION: The provider shall be board eligible by the Board of Education. EXPERIENCE: The provider shall have two years of professional experience within the past five years with infant and toddlers with disabilities. 4.7 HEALTH REQUIREMENTS: Contract personnel providing services under this contract shall receive a pre-employment physical examination prior to commencement of work and annually thereafter. Health care providers shall report to the Contractor?s physician to receive a pre-employment examination and immunizations/shots prescribed by the MHF. Not later than five (5) working days prior to commencement of work, certification shall be provided to the contracting officer?s representative that health care provider(s) have completed medical evaluation required above. This certification shall state the date on which the examination was completed, the doctors name that performed the examination, and a statement concerning the physical health of the individual. Also, as a condition of employment, OSHA requires that all contract personnel who will have occupational exposure to blood or body fluids, or other potentially infectious materials, shall receive Hepatitis B vaccine, sign a voluntary declination or have documented proof of immunity to Hepatitis B infection. Personnel who sign declinations may change their minds at anytime and receive the Hepatitis B vaccine without penalty. It is the contractors responsibility to report to the appropriate MHF staff member all information necessary to assure hospital records can be maintained correctly, and therefore comply with the JCAHO, OSHA, CDC, and Hospital Employee Health Program requirements. Contractor must provide proof of measles, rubella, rubeola, and chicken pox vaccination, history of chicken pox, or titer results. 4.8 EMERGENCY HEALTH CARE: The MHF will provide emergency health care for contract personnel for injuries occurring while on duty in the MHF. These services will be billed to the Contractor at the current full reimbursement rate. 4.9 MEDICAL QUALITY ASSURANCE/RISK MANAGEMENT (QA/RM): Health care providers shall participate in QA/RM activities to the extent required by AFT 44-119 and the individual MHF QA/RM plan or regulation. The Government will evaluate the provider?s professional care as differentiated from administrative performance under this contract using quality assurance standards specified in AFI 44-119. Nothing in this paragraph precludes the Government from also conducting inspections under the Inspection of Services clause. 4.10 ORIENTATION: The Contractor shall ensure that all contract providers participate in the MHF orientation procedures for newly assigned providers to include regulations specific to their professional specialty as well as hospital and Air Force policy and procedures. 4.11 CONTINUING EDUCATION (CE) REQUIREMENTS: Healthcare providers registered or certified by national/medical associations shall continue to meet the minimum standards for CE credits to remain current as prescribed in AFI 41-117. CE shall be obtained at no additional cost to the Government and shall be reported to the Contract Monitor annually on the first normal duty day in January for the previous calendar year. Periodic CE may be conducted at the MHF and will be available, at no cost, to any health care provider desiring to attend. 4.12 PERFORMANCE EVALUATION MEETING: The provider will meet with the EDIS program manager at least every six months. 5. Appendices APPLICABLE PUBLICATIONS AND FORMS: DEPARTMENT OF DEFENSE (DoD) REGULATIONS/MANUALS INSTRUCTIONS/DIRECTIVES DoD Instruction 1402.5, Criminal History May 8, 03 All Background Checks on Individuals in Child Care Services DoD Directive 5500.7, Standards of Conduct Aug 93 All AIR FORCE REGULATIONS/MANUALS/INSTRUCTIONS AFI 44-119, Chapter 2, Sections 2B, 2C & 2D, Jun 01 All AFI 44-119, Chapter 3, Sections 3.1.3, 3.1.4, 3.3, 3.4, 3.5 & 3.6 AFI 44-119, Chapters 4 and 5 ALL AFI 44-119, Chapter 6, Sections 6.7 and 6.8 AFI 44-119, Chapter 7, Sections 7.1, 7.2, 7.3.3, 7.4, 7.6 and 7.7 AFI 44-119, Chapter 8, Sections 8.9-8.12, 8.20, 8.24 AFI 41-117, Program Education for Medical Service Officers Apr 01 All AFI 40-301 Family Advocacy, Chapters 2-5 Aug 06 All OTHER REFERENCES FEDERAL REGISTER / vol 58, No 92 / Rules and Regulations Oct 93 All 32 CFR Part 80 Robins AFB Educational and Developmental Intervention Services Standards All Heath Services Inspection Criteria Requirements 2005 SM DoDI 1342.12 11 Apr 2005 All 32 CFR Part 80 (Title 32, Volume 1) Revised 1 Jul 99 All ASD (FMP) memorandum, Monitoring the Provision of Early Intervention, Special Education and Related Services at Domestic and Overseas Locations, Standard 1 12 Apr 98 All Comprehensive Accreditation Manual for Behavioral Health Care, JCAHO 2006-2007
- Place of Performance
- Address: 78th Medical Group, Robins AFB, GA
- Zip Code: 31098
- Country: UNITED STATES
- Zip Code: 31098
- Record
- SN01226670-W 20070208/070206220911 (fbodaily.com)
- Source
-
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