MODIFICATION
D -- Human Resources Automated Hiring System
- Notice Date
- 2/23/2007
- Notice Type
- Modification
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Department of Commerce, Office of the Secretary, Commerce Acquisition Solutions, Office of the Secretary, 14th & Constitution Avenue NW Room 6514, Washington, DC, 20230, UNITED STATES
- ZIP Code
- 20230
- Solicitation Number
- CM1301-7-RP-0006
- Response Due
- 3/7/2007
- Archive Date
- 3/22/2007
- Point of Contact
- Michael Knowles, Contracting Officer, Phone 202-482-6437, Fax 202-501-8122,
- E-Mail Address
-
mknowles@doc.gov
- Description
- The purpose of this amendment is to: (1) Notify prospective Offerors of privately owned business that an Executive Agency may participate in this combined synopsis/solicitation for commercial items procurement number; CM1301-7-RP-0006, Automated Hiring System. If an offer is received form an executive agency, the offer must be presented to the Department of Commerce under the same terms and conditions as stated in the combined synopsis/solicitation. If, the DOC determines after receipt of offers that it is in DOCs best interest to conclude this combined synopsis/solicitation and commence services for this requirement with an executive agency this RFP will be cancelled. The Government will not be responsible for proposal costs incurred by Offerors responding to this combined synopsis/solicitation. As noted in the combined synopsis/solicitation: the Department of Commerce further reserves the right not to make any award if that action is in its best interest. (2) Add Government-Off-The-Shelf (GOTS) to the following sentence: The Government is seeking a subscription for the usage of an automated hiring web-base Commercial-Off-The-Self, (COTS) or a Government-Off-The-Shelf, (GOTS), product solution that is currently fully integrated with OPM USAJOBS website. (3) Add this sentence to the combined synopsis/solicitation: Offerors will be required to provide up to two (2) days of training for twenty-five (25) evaluators at no additional cost to the Government. This training will be conducted onsite at DOC, 14th and Constitutions, Washington, D.C. Insert the preceding sentence before: Offerors who do not provide administer accounts with their offer will not be considered for further evaluation. (4) The closing date for receipt of proposals is changed from: 2:00 PM local time in Washington, D.C., March 2, 2007. to 4:00 PM local time in Washington, D.C., March 7, 2007. (5) Change the following sentence to read: For purposes of pricing evaluation assume a Transition Period of ninety days commencing on July 1, 2007, and a operational Base Period of nine consecutive months. (6) To provide answers to received questions listed below: The following questions have been received in respond to this combined synopsis/solicitation to obtain subscription services for an enterprise-wide automated hiring product that is fully integrated with OPMs USAJOBS. The combined synopsis/solicitation clearly states that the IT components of the offered system must be COTS or GOTS products. The Department of Commerce IS NOT seeking to develop, design or create an IT solution. Please note that the combined synopsis/solicitation states: Offerors will be required to provide an administer account for the purpose of creating multiple user and manager accounts for evaluating functionality of the offered system. Offerors who do not provide administer accounts with their offer will not be considered for further evaluation. Please review the following questions and answers: 1. Is it correct to assume that Transition and Earned Value Management are two separate plans? Answer: Yes. See Answer to Question No. 41 for further details. 2. Is it correct to assume that the Earned Value Management plan should address ONLY and EXCLUSIVELY the transition phase? Answer: Yes, See Answer to Question No. 41 for further details. 3. Is it correct to assume that the offeror should supply a table that includes ONLY additional performance measurements and standards? Answer: Measurements and standards that were provided by the Government should also be included into one complete table. 4. Is it correct to assume that the offeror should supply a table that includes all performance requirements, measures, and suggested surveillance EXCLUDING additional performance measures? Answer: See Answer to Question No. 3 and 41 for further details 5. CLIN 0012 asks for support to migrate system generated data to a follow-on hiring tool. What specific hiring tools is the Department of Commerce referring to? Answer: See Answer to Question No. 8 for further details. 6. Can you please specify what you mean by migrating the data to the follow-on hiring tools? Answer: Complete transfer of all data from one fully functional system to another. 7. How many different hiring tools are you currently using? Answer: One. The current provider is Monster Government Solutions whos services were procured through a DOD, Government Wide Acquisition Contract (GWAC). 8. How many of your Bureaus or major Business Units are using follow-on hiring tools? Answer: None. CLIN 0012 references to follow-on refers to the system that will follow this one at the end of OPTION IV. As in The next system will follow-on after the current system expires. 9. The RFP requests that the vendor provide a system that will rate and rank candidates. How are you currently rating and ranking candidates? Are you referring to job placement factors, competencies, both or other measures? There are multiple methods for rating and ranking candidates. Answer: Refer to www.opm.gov for further details. 10. Do you have competency models currently developed for jobs, job families or job groups? Answer: Yes; DOC has some competency models developed and others are in the process of being developed. 11. Factor 1 under Evaluation Factors indicates that effectiveness to improve job applicant qualifications is an important goal. Are you interested in help with job placement factors, better measures of technical competencies or behavioral based competencies? Answer: We are interested in improving the quality of the job applicants who are considered for selection. 12. Can you provide a description of the current online process for applicants? Answer: No; but you could log onto www.usajobs.gov and go through the application process. 13. The RFP includes a 90 day transition. Does this step include understanding the HR processes (beyond IT) for each of your bureaus and the cultural requirements of each area of DOC? Answer: Yes, but only as much as you may need to provide for a successful transition. 14. During the optional periods are you interested in ongoing consulting regarding the integration of data from the vendors system and use of your follow-on hiring tools? Answer: See Answer to Question No. 8 for further details. 15. Regarding data migration from your existing Monster Government solution, what are the type and extent of the data you want to move to the new systems? Answer: All existing data shall be migrated to the successful Offerors system. 16. What format is the data in, what formats can it be exported to, CSV, XML, etc? Answer: The current data format is unknown. 17. How many candidate records are you expecting to migrate? Answer: The successful Offeror will be required to migrate all candidate records (100%). 18. Many of our clients elect to only migrate the candidates that are current on active requisitions and notify older applicants that they are moving to a new system and to revisit the site to update their information. Have you considered this option or a similar approach to minimize the needed data conversion efforts? Answer: This approach has not been considered. 19. Regarding the sandbox and administrator access, it appears that the DOC may expect access to live demonstration environment to be delivered with the RFQ response on March 2nd. Is this a correct reading of the government intentions? Answer: Yes. It is required for full evaluation. Included in this amendment each Offeror will be required to provide up to two (2) days of training for twenty-five (25) evaluators at no additional cost to the Government. This training will be conducted onsite at DOC, 14th and Constitutions, Washington, D.C. A new due date is provide for submission of offers in this amendment. 20. Is the Department of Commerce currently implemented on OPMs eOPF service; or if not, when is it expected that they will be up and running in production? Answer: In progress. 21. DOC has indicated that 150-200 DOC human resources employees and several thousand hiring managers are involved directly with the use of an automated hiring system. Can DOC provide a more definite number of hiring managers and also estimate the annual turnover of both hiring managers and human resource employees? Answer: Refer to www.fedscope.opm.gov for available details. 22. Can you clarify the scope of questions that the Help Desk will be expected to address for each of the following types of users: recruiters, managers, executives, applicants, and technical staff? Answer: The successful Offeror will be required to provide help desk services that are customary for the industry. The Help Desk will be required to provide technical, administrated and data base assistance to DOC employees and all appliances. 23. Can DOC provide existing call and email volumes for the past 12 months as well as detail of the call incident type and resolution? Answer: No. 24. DOC has requested toll-free telephone Help Desk support for all DOC users and applicants with email access 24x7. Can you please provide more details about the complete scope and complexity of questions that the email access will be expected to address, as well as preferred turnaround requirements? Answer: See performance standards, available as a separate document upon request as stated in the RFP. 25. DOC has indicated in CLIN 3 that it will require support for training. Will this training include direct user online training, as well as training-the-trainer? Answer: The training must be effective and efficient for all classes of users. 26. Is there a list of required training topics that should be included for each of the following: recruiters, managers, executives, applicants, and technical staff? Answer: Topics would be system dependent. 27. Is there a description of activities that will be expected under change management? Answer: The vendor is expected to fully understand issues related to this topic. 28. Is it the intent of DoC to provide dedicated and non-dedicated resources to assist with the technical and functional transitions to the new system? Answer: This would be system dependent. 29. Will the DOC provide a comprehensive list of the agencies that should be included in the Automated Hiring system licensing? Answer: 100% of DOC. See www.fedscope.opm.gov 30. Are there any DOC agencies that would not be included in Automated Hiring system subscription licensing? Answer: No. 31. The RFP states that vendors should ?.assume a Transition Period of ninety days committing on July 1st, 2007,?. Did the DOC mean to say commencing instead of committing, with a go-live date of approximately Oct 1st? Answer: Yes. 32. Does the DOC require compliance with GAOs recent ruling on Government data rights, B-298380.3 regarding government ownership of data and data rights? http://www.gao.gov/decisions/bidpro/2983803.htm. Answer: Yes. 33. The solicitation states the DOC has an employee base of 36,000. Does the 36,000 cover all employees at the department level and in each sub agency? If not, please provide the total employee base including all sub agencies within the DOC. Answer: See answer to Question No. 29 for further detail. 34. Does the term COTS used in the RFP also include Government-off-the-shelf? Answer: Yes. 35. CLIN002: What annual volume of user and applicant enquiries is anticipated? Answer: Unknown, this will be determined by inherent usability of the system. 36. CLIN003: Please explain what is included in support for system configuration? Is the configuration limited to systems, network, connectivity, etc. or does it also include preferences, set up, etc. that is content not IT-based? Answer: Complete system configuration to allow for effective operations, including non-IT. 37. CLIN003: Please provide samples of all the data types that need to be migrated to the new system. How will the migrated data be used? Answer: The vendor is expected to fully understand the data and its usage regarding the hiring process. 38. CLIN0012: Please describe the tasks, responsibilities and scope of the change management effort. Does this refer to the transition from the current system to the selected system or does it refer to the transition from the selected system to a potential future system? In other words, is this an exit or entrance strategy for the selected system? If this is entrance strategy, how will the current vendors necessarily lower level of effort be weighed from a cost perspective in comparison to the other offerors? Answer: CLIN 0012 refers to an exit strategy from the proposed system. 39. Factor 1 ? providing an administrator access to the system with the offer. Without training in the offered system, the DOC administrator will not be able to efficiently assess the system and explore its functionality. Will alternative methods of meeting this objective be considered? Answer: If training is required for full evaluation, it is to be provided by the vendor, at no cost to the Government. 40. Enterprise subscription ? Please help us understand your definition of an enterprise license and your understanding of your need for an enterprise vs. seat license structure. For example, do you have a seasonal or temporary HR workforce that will be using the system for only part of the year? Do you anticipate initially starting with 100-150 HR users and perhaps expanding eventually to 150-200? In the base year or option years? What fluctuations in the HR user community might impact. Answer: See www.fedscope.opm.gov for details. 41. EVM Plan ? Please provide more details on what DOC is looking for? Additionally, how, without fully understanding the DOC business process, could an offeror prepare an EVM plan? Answer: During the transition, basic earned value (time and cost) must be tracked against only major deliverables by the vendor and effectively reported to the Government in an efficient manner. 42. Basic Task 7 if possible, please provide copies or weblinks to of all applicable government policy, law and regulation with regards to the hiring process, privacy, and information technology security that applies to this effort. Answer: Link to IT Security & Privacy http://www.osec.doc.gov/cio/ITSIT/DOC-IT-Security-Program-Policy.htm Links to Federal Employment Information http://www.opm.gov/employ/html/sroa2.asp (Career/career-conditional appointments) http://www.opm.gov/ctap/index.asp (Career Transition Assistance) http://www.opm.gov/account/rulex.asp (Civil Service rule X) http://www.access.gpo.gov/uscode/title5/title5.html (5 cfr) http://www.opm.gov/deu/index.asp (Delegated Examining Handbook) http://www.opm.gov/employ/direct_hire/index.asp (Direct Hire Authority) http://www.usajobs.opm.gov/ei35.asp (Dual compensation) http://www.opm.gov/hr_practitioners/lawsregulations/citizenship (Employment of non-citizens) http://www.opm.gov/Strategic_Management_of_Human_Capital/fhfrc/default.asp (hiring flexibilities) http://www.opm.gov/omsoe/hr-flex/index.asp (hiring flexibilities and authorities) http://www.opm.gov/veterans (veterans employment information) http://www.usajobs.opm.gov (Federal jobs) http://www.opm.gov/employ/luevano.asp (Leuvano Consent Decree) http://www.usajobs.opm.gov/ei10.asp (Overseas Employment) http://www.opm.gov/disability (Employment of People with Disabilities) http://www.opm.gov/ovrsight/proidx.asp (Prohibited personnel practices) http://www.opm.gov/qualifications/index.asp (Qualification Standards for General Schedule positions) http://www.opm.gov/qualifications/x-118c/index.htm (X-118) http://www.opm.gov/oca/pay/html/recbonfs.asp (Recruitment incentives) http://www.opm.gov/reduction_in_force (Reduction in force) http://www.usajobs.gov/ei2.asp (Reinstatement Eligibility) http://www.usajobs.gov/ei30.asp (Employment in SES) http://www.usajobs.gov/ei5.asp (Transfers between federal agencies) http://www.opm.gov/employ/var/wrk.asp (Variations to Staffing Regulations) NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (23-FEB-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.fbo.gov/spg/DOC/OS/OAM-OSBS/CM1301-7-RP-0006/listing.html)
- Record
- SN01238503-F 20070225/070223225243 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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