SOLICITATION NOTICE
G -- Aerobics and Spinning Instructor
- Notice Date
- 9/6/2007
- Notice Type
- Solicitation Notice
- NAICS
- 611620
— Sports and Recreation Instruction
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 52 CONS - Spangdahlem, Spangdahlem AB Unit 3910 Bldg 2007, Spangdahlem AB, Germany, AE, 09126-3910, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- F3W3267214A001
- Response Due
- 9/14/2007
- Archive Date
- 9/29/2007
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THERE IS CURRENTLY NO FUNDING FOR THIS REQUIREMENT. ***************************************************************** Purchase Request Number: F3W3267214A002 - Request for Quotation This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2005-07. ***************************************************************** Line Item 0001: Aerobic Instruction Classes; Min 5 Classes, Up to 15 classes per week; Max 550 classes per year; Quantity: 550 Each Line Item 0002: Indoor Cycling Instruction Classes; Up to 4 Classes per week; Max 200 Classes per year; Quantity: 200 Each *** Period Of Performance: 1 OCT 07 ? 30 SEP 08 *** STATEMENT OF WORK GENERAL The Group Exercise Contract Manger (GECM) will provide the expertise needed to operate a well-rounded exercise program (i.e., step, floor, etc.) for the Spangdahlem, AB Fitness and Sports Center as defined in this statement of work. Classes are to be performed at the Skelton Memorial Fitness Center, Spangdahlem AB, Germany and the Bitburg Annex, Bitburg Germany. SCOPE OF WORK 1. The contractor will provide personnel transportation, music, microphones, materials, supervision and all other items necessary to perform aerobic classes as defined in the SOW. A minimum of five classes will be provided weekly at the Skelton Memorial Fitness Center, Spangdahlem AB. Classes will be offered Monday through Friday. Class times may vary at the discretion of the Fitness Center Director. Classes will not be held on U.S. holidays, but will operate at Fitness Center Director?s discretion on German holidays, down days and family days. 2. Contractor will provide a minimum of five aerobic classes per week and no more than 15 classes per week without Fitness Center Director?s written approval. 3. Contractor must provide current certified instructors in hi/lo impact, cardio-kick boxing, spinning, circuit training, ABS class, yoga or group strength training, etc. 4. National accreditation through an approved outside agency which assures the certifying organization has a standard by which exams are developed and monitored, and have current standards of practice within the discipline. Contractor and all his/her instructors must be currently CPR qualified and provide proof of certification to the Fitness Center Director prior to teaching aerobics classes. 5. Instructors must be certified through ACSM, American Council on Exercise (ACE) and the Aerobics and Fitness Association of America (AFAA). Other nationally recognized certifying organizations may apply to HQ AFSVS/SVPAF for equivalent recognition. The contractor will provide copies of all instructors? certifications to Fitness Center Director at start of contract or when new instructor is employed. SPECIAL EVENTS Contractor will be required to provide instructors for special events with 14 days notice or more. CONTRACTOR?S RESPONSIBILITIES 1. The contractor must provide the number and type of instructors for each aerobics class as specified in the contract. The contractor will provide the Fitness Center with a list of currently certified instructors and update the list as needed. 2. The contractor ensures assigned instructors arrive at site of the class at least 15 minutes prior to the start of aerobics class and 30 minutes prior to start of special events. 3. The contractor will sign-out aerobics room and equipment key from Fitness Center staff prior to class, secure equipment storage areas and room and return keys to fitness staff and the end of each scheduled class. 4. When passes are required for non-government instructors, the contractor provides the appropriate point of contact (POC) names, passport and social security numbers no less than eight days prior to the scheduled event to the 52d Services Squadron Command Section so authorizations can be obtained. 5. The contractor ensures incidents are reported verbally to the Fitness Center Director, or designated representative, by 1200 and a written report by 1600 the first duty day following the incident. 6. The contractor inspects the fitness area ensuring it is properly prepared (from a safety position) and all potential safety hazards were removed prior to any use of the fitness area. Contractor will be responsible for notifying Fitness Center Director in any case of equipment that is broke, unsafe or unusable at the end of each class so that the aerobic room can continue to meet the needs of instructors and patrons. The contractor will turn on/off room lights, fans, electronic equipment and transformers. The instructor will complete the class roster for each scheduled class to include instructor?s name, time of class and names of students in class. This acts as verification of classes conducted, if roster is not complete at the end of each class payment will not be made. 7. The contractor ensures all required paperwork is provided to the Fitness Manager?s office by 0800 the first duty day after classes are completed. This includes providing attendance sheets with proper information recorded on the documents for the record keeping purposes. Ensure all instructors? sign in with name, rank, squadron and duty phone for each class. 8. The contractor must notify the Fitness Center as soon as possible if for unforeseen reason the instructors will not show up for scheduled classes. Contractor must notify Fitness Center Director and/or Fitness Manager, if they are unavailable contractor needs to leave a message and follow up by e-mail. If the contractor fails to notify the Fitness Center they will be charged monetary penalties equal to that days instructors pay. GOVERNMENT RESPONSIBILITIES 1. The Fitness Center Director will provide contractor with class schedule by the 15th of each month. The contractor will return the revised calendar by the 20th of each month. Fitness Center Director will also assist contractor when base passes for all non-government officials are necessary. 2. Provide locker room and shower facilities for aerobic instructors (daily use lockers are available). Provide the contractor with access to aerobic/spinning rooms for practice sessions. 3. Ensure all equipment provided to contractor is in working condition prior to aerobics classes/special events. 4. Provide the use of copier, DSN/commercial line and fax machine needed by contractor for administrative purposes. 5. When base emergencies, mission commitments, deployments and base closures happen, the contractor will be paid for all classes scheduled that day. The Fitness Center will give the contractor 48 hours notice when events will resume again. 6. Invite contractor/project manager/representative to attend the monthly/quarterly fitness and sports/HAWC council meetings as a nonvoting member. ACCESS TO FACILITIES The POC ensures all assigned instructors have access to all facilities at scheduled events. CERTIFICATION OF SERVICES The POC certifies that the number of instructors and the dates performed are correct. ************************************************** Delivery Address: Spangdahlem Air Force Base Bldg 152, Fitness Center ***************************************************************** The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil) 52.212-1 - INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (JAN 2005) 52.212-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS (MAR 2005) 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2003) 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (JUN 2004) (DEVIATION) 52.252-6 - AUTHORIZED DEVIATION IN CLAUSES Federal Acquisition Regulation (48 CFR Chapter 1) 52.225-14 - INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000) 52.232-34 - PAYMENT BY ELECTRONIC FUNDS TRANSFER ? OTHER THAN CENTRAL CONTRACTOR REGISTRATION (MAY 1999) 52.247-34 - F.o.b. DESTINATION (NOV 1991) 252.212-7001 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JAN 2005) (DEVIATION) 252.222-7002 - COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS) (JUN 1997) 252.225-7041 - CORRESPONDENCE IN ENGLISH (JUN 1997) 252.225-7042 - AUTHORIZATION TO PERFORM (APR 2003) 252.229-7001 - TAX RELIEF (JUNE 1997) - ALTERNATE I (JUN 1997) 252.232-7008 - ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997) 252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JAN 2004) 252.233-7001 - CHOICE OF LAW (OVERSEAS) (JUN 1997) 5352.201-9101 - OMBUDSMAN (AUG 2005) 5352.242-9100 - INSTALLATION PASSES Signed and dated quotes must be submitted to 52 CONS, Unit 3910 Bldg 2007, APO AE 09126, ATTN: Sharday Norman, not later than 12:00 pm local time on 14 September 2007. Quotes may also be faxed to the Attention of Sharday Norman at +49 (0) 656561-9106.
- Place of Performance
- Address: Spangdahlem Air Force Base, Bldg 152, Fitness Center
- Zip Code: 54529
- Country: GERMANY
- Zip Code: 54529
- Record
- SN01397219-W 20070908/070906221544 (fbodaily.com)
- Source
-
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