FILE | S | In-Patient Meals - Solicitation 1

FBO DAILY ISSUE OF APRIL 17, 2008 FBO #2334
DOCUMENT

S -- In-Patient Meals - Solicitation 1

Notice Date: 4/15/2008
Notice Type: Solicitation 1
NAICS: 722320 — Caterers
Contracting Office: Department of the Navy, Bureau of Medicine and Surgery, NMC Portsmouth, 54 Lewis Minor St, Portsmouth, VA, 23708-2297, UNITED STATES
ZIP Code: 23708-2297
Solicitation Number: N00183-08-T-0149
Response Due: 4/3/2008
Point of Contact: Danny W Davis,, Phone: 757-953-2910
E-Mail Address: danny.davis2@med.navy.mil
Description: Section A - Solicitation/Contract Form CLAUSES INCORPORATED BY FULL TEXT Fill in blanks: TIN: _________________ CAGE: _______________ DUNS: _______________ Vendor Point of Contact: ______________Phone:________________ Vendor email: _______________________ Billing/Payment Monthly, Quarterly or Annually in Arrears. Naval Medical Center Contracting POC: Danny Davis Phone: 757-953-2910 Fax: 757-953-5739 Email: danny.davis2@med.navy.mil Product/Services for: Naval Health Clinic Beaufort, SC Phillip Moss 843-228-5692 phillip.moss@med.navy.mil Vendor to reference RFQ number N00183-08-T-0149 on all inquires. NOTE: Award will be made on an all or nothing evaluation. PROMPT PAYMENT For Prompt Payment Act Purposes, this contract is: Subject to the 7-calender day constructive acceptance period. ?AVAILABILITY OF FUNDS. Pursuant to Section I, Availability of Funds (FAR 52.232-18), of the contract, funds are not presently available for this contract. The Government?s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing to the Contracting Officer. Section B - Supplies or Services and Prices ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 000124,440Each Food Service Contract FFP Estimate of total inpatient meals served. See section "C" for description of services to be provided. FOB: Destination MILSTRIP: N6133709RQFS002 PURCHASE REQUEST NUMBER: N6133709RQFS002 NET AMT Section C - Descriptions and Specifications CLAUSES INCORPORATED BY FULL TEXT STATEMENT OF WORK (SERVICE TO PROVIDE INPATIENT MEALS) FOR (BEAUFORT NAVAL HOSPITAL) SPECIFICATIONS FOR INPATIENT MEALS FOR NAVAL HOSPITAL BEAUFORT The Contractor shall provide meals seven days a week, three meals per day, for the period 01 Oct 08 thru 30 Sept 09 to the Naval Hospital Beaufort, SC (NHB), a 27 bed health care facility. Government staff will pick-up and transport meals from the Contractor?s preparation site within the Beaufort and Port Royal, SC city limits to NHB. Patient Tray Assembly and Specific Diet Orders Patient Tray Assembly (PTA). Preparing, assembling, portioning, packaging, and labeling food for pick-up and delivery by Government staff. The Contractor shall establish and maintain standard operating procedures and instructions for all facets of PTA to ensure compliance with the standards of ADA Diet Manual, the JCAHO Accreditation Manual for Hospitals, and local Health Department regulations. Prepared foods will include a variety of regular and therapeutic menu items that meet the specified dietetic requirements for inpatients at NHB. The contractor shall provide bulk food for regular meals and all special diets shall indiviually portioned utilizing Naval Hospital trays. Patient meals are defined as follows: Regular: Meals including nutritious foods with moderate levels or sodium, fat, and sugar. Soft: Meals which limit or eliminate foods such as raw fruits and vegetables, tough fibrous meats, and highly seasoned foods. Diabetic: Meals which provide a controlled amount of carbohydrates, protein, fat, and sugar. Cardiac: Meals which are low in sodium and derive less than 30 percent of calories from fat by using lean meats and other lower fat items. Low Sodium: Meals which limit sodium intake to approximately 2-4 grams (2000-4000 milligrams) per day and are prepared without added salt. Renal: Meals which limit potassium, sodium, phosphorus, protein, and fluid. Clear Liquid: Liquid meals which leave little or no residue after digestion. Full Liquid: Transition meals prepared for patients with a full range of liquids prior to the patient being able to tolerate solids or for patients experiencing difficulty chewing, swallowing, or digesting foods. Pureed: Meals which are thick or thickened and has the consistency of pudding. Prior to award, the Contractor shall provide a seven-day cyclic menu to the Government?s Registered Dietician for review. Government-Furnished Items The government will provide for special diet meals, without cost to the contractor, all of the following items: 1. Insulated patient trays for transportation to NHB. 2. A stainless steel patient tray holding rack. 3. All disposable patient tray inserts and eating utensils required to provide meals. Following the initial supply, replenishment will require a two week written notification. If the Contractor considers that additional items of equipment will improve the services being furnished, the Contractor may request the equipment in writing. Equipment requests must justify Government procurement decisions and provide the following information at minimum: A description of the equipment and descriptive brochures. Estimated cost of the proposed replacement or additional equipment. Benefits to be derived from the new equipment. Notwithstanding requests for new equipment, the Contractor shall perform the requirements of this contract with existing Government-furnished equipment and disposable items. The products and equipment that will be furnished shall be used in the performance of this contract only. The Contractor shall exercise care in the use of all Government furnished equipment to prevent undue wear, breakage, and/or consumption. Upon completion of the contract, the Contractor and the Government shall conduct a joint inventory of equipment. Request Procedures and Meal Pick-up Times Inpatient meal requests shall be faxed to the Contractor?s preparation site forty five (45) minutes prior to the regularly scheduled pick-up times. These requests shall specifically list the total number of meals for each diet order. All dinner meal requests shall include required snacks for diabetic patients. The Contractor shall have the required bulk food containers and patient trays staged at the Contractor?s preparation site in a suitable location for pick-up and delivery by Government staff to NHB. Government staff will check the accuracy of requested inpatient tray amounts/snacks and sign for receipt of inpatient meals at the time of pick-up. Government staff will be provided a copy of this receipt and a copy of the meal preparation temperature record used in preparing the inpatient meals at each meal time prior to leaving the Contractor?s preparation site. Pick-up times: Breakfast 0730 (7:30 a.m.), Lunch 1130 (11:30 a.m.), Dinner 1630 (4:30 p.m.). Meal Substitutions In the event the Contractor cannot provide the particular diet order requested, the following pre-approved substitutions can be made without prior notification to the Government: Regular: Diabetic or Cardiac diets may be substituted. Soft: Full Liquid diet may be substituted. Diabetic: No substitutions. Cardiac: No substitutions. Low Sodium: No substitutions. Renal: No substitutions. Clear Liquid: No substitutions. Full Liquid: Clear Liquid may be substituted. Contract Pricing Prices charged to the Government shall be on a per meal basis. Initial Government estimates for the volume of meals required to be provided from 01 Oct 2008 through 30 September 2009 are as follows: Total Breakfast Meals Required: 8,146 meals estimated. Total Lunch Meals Required: 8,146 meals estimated. Total Dinner Meals Required: 8,146 meals estimated. Total Meals Prepared:24,440 meals estimated Billing and Payment: The Contractor shall submit an electronic invoice to the Government on a monthly basis in arrears. The invoice will reflect a breakdown of the total number of breakfast, lunch, and dinner meals being billed to the Government for that month, the amounts being billed for meals, and the total amount of the monthly invoice. Immediately upon receipt, the government will process all invoices for payment in accordance with the Prompt Payment Act. Section E - Inspection and Acceptance INSPECTION AND ACCEPTANCE TERMS Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 0001 Destination Government Destination Government CLAUSES INCORPORATED BY REFERENCE 52.246-16 Responsibility For Supplies APR 1984 252.246-7000 Material Inspection And Receiving Report MAR 2008 Section F - Deliveries or Performance DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 0001 POP 01-OCT-2008 TO 30-SEP-2009 N/A NAVAL HOSPITAL BEAUFORT RECEIVING OFFICER 1 PINCKNEY BOULEVARD BEAUFORT SC 29902-6148 843-228-5375 FOB: Destination N61337
Web Link: FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=0d0c4cfbc6eade1bfdb0bc17bce8d41d&tab=core&_cview=1)
Document(s): Solicitation 1; File Name: See attached RFQ. (N00183-08-T-0149-0001.doc); Link: https://www.fbo.gov//utils/view?id=7ef551bc25a60a917c588f2ffd0b35d6; Bytes: 120.50 Kb; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: 1 Pinckney Blvd, Beaufort, SC; Zip Code: 29902-6122
Record: SN01554777-W 20080417/080415221352-0d0c4cfbc6eade1bfdb0bc17bce8d41d (fbodaily.com)
Source: FedBizOpps Link to This Notice
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S -- In-Patient Meals - Solicitation 1