DOCUMENT
X -- Off-Site Facility for Conference (lodging and meals) Services. - Off-Site Worksheet
- Notice Date
- 7/25/2008
- Notice Type
- Off-Site Worksheet
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Justice, Bureau of Prisons, Central Office Business Office, 320 First Street, NW, Room 5002, Washington, District of Columbia, 20534
- ZIP Code
- 20534
- Solicitation Number
- DJBCOBIN611001-Raleigh
- Response Due
- 8/6/2008 8:00:00 AM
- Point of Contact
- Michael G. Bodine,, Phone: 202-616-5711, Donna F. Harris,, Phone: 202-307-3943
- E-Mail Address
-
mbodine@bop.gov, ddharris@bop.gov
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The North American Industry Classification System (NAICS) code for this acquisition is 721110. Description of Facilities: The Federal Bureau of Prisons, located at 320 First Street, N.W., Washington, D.C. 20534, NIC Division. Performance of Work- Lodging: The Bureau of Prisons (BOP), National Institute of Corrections (NIC Division), is looking for an Hotel, for a October Conference (October 20-24, 2008), to include hotel and lodging reservations, to furnish a hotel in Raleigh, NC area (within thirty (15) miles of a major airport). The NIC division is seeking lodging in a hotel/resort that possess a hotel conference room, specifically made for conferences (not two rooms converted into a conference room), no less than 2,500 square feet. The BOP/NIC will need a confirmation on hotel no later than 08/06/08, failure to do so could result in not being considered for award. Lodging: The BOP will be providing on-site staff for the conference, no event management staff is needed. The BOP staff will not be included in the contract, but we will need five (5) additional rooms blocked, at the same hotel for the staff to pay via government credit/travel card. Dates: October 20, 2008 (arrival) to October 24, 2008 (departure), four nights. Rooms that need to be blocked but will be paid via government/personal travel/credit card (these rooms shall be blocked in accordance with the government per diem rate): Twenty (20) blocked for 10/20/08-10/24/08 (four nights, total: 20). Rooms paid via contract: Fifty-Five (55) blocked for 10/20/08-10/24/08 (four nights), Total: Two-Hundred and Twenty (220) rooms during four nights paid via contract, Twenty (20) via government/personal credit card. Meeting Rooms: One (1) main meeting room, minimum 2,500 square feet. The room will be needed as follows: Monday (10/20/2008), 3:00pm-7:00pm. Tuesday thru Thursday (10/21-10/23/2008): 7:00am-6:00pm. Set-up: Twelve (12) round tables with six (6) chairs each. One (1) resource table (rectangular) for resource materials, rear of the room. One (1) refreshment table, located in the rear of the room. AV Equipment: TV/Monitor, vcr/dvd, cart-table. 8x8 screen. Microphone and Podium. One (1) flip chart with markers. Meals: 10/20/2008, sixty (60) people, dinner only. 10/21/2008, Breakfast, Lunch & Dinner, sixty (60) people. 10/22/2008, Breakfast, Lunch & Dinner, sixty (60) people. 10/23/2008, Breakfast, Lunch & Dinner, sixty (60) people. 10/24/2008, Breakfast, sixty (60) people. Please submit a menu with prices for the event. Additional Information can be obtained on the attached Statement of Work (SOW). *** Fifty-five (55) people shall pay per the contract, the additional five (5) people will have to pay for their meals with a government travel card or a personal credit card. Submission of invoices for these additional five (5) people will not be paid by the government business office. All issues must be resolve with the individuals involved. The NIC staff are to pay for these services via travel authorization, which is a different class of funding then appropriated funds. The contract shall pay for the services of the NIC guest (the twenty additional members), this is why some members are to be included in the contract and some are not. Any questions please let me know, Thank You! *** The NIC division will not accept fees for any services that are not provided, i.e. on site-staff. Companies need to provide audio visual and banquet/menu price list. Prospective offerors are advised that registration in the Centralized Contractor Registration (CCR) database is mandatory. Information and registration details can be found at www.ccr.gov. In addition, prospective offerors must also be registered and complete the On-Line Representations and Certifications Application (ORCA). Information and registration details can be found at http://orca.bpn.gov. QUOTES SHALL BE SUBMITTED AS A FIRM-FIXED PRICE PER EVENT SHEET LINE ITEM. ALL EVENT SHEET LINE ITEMS MUST BE PRICED. OFFERORS NOT IN COMPLIANCE WITH THE REQUIRED PRICING STRUCTURE WILL NOT BE CONSIDERED FOR AWARD. This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-26, and are available at www.arnet.gov. FAR 52.204-7 (APRIL 2008)-CENTRAL CONTRACTORS REGISTRATION. FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUNE 2008); FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (JUNE 2008); FAR 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (FEB 2007); FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JUNE 2008), inclusive of the following FAR clauses: FAR 52.222-3, CONVICT LABOR(JUN 2003); FAR 52.222-19, CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (FEBRUARY 2008); FAR 52.222-21, PROHIBITION OF SEGREGATED FACILITIES (FEB 1999); FAR 52.222-26, EQUAL OPPORTUNITY (MAR 2007); FAR 52.222-35, EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (SEPT 2006); FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUNE 1998); FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA AND OTHER ELIGIBLE VETERANS (SEPT 2006) FAR 52.225-1, BUY AMERICAN ACT - SUPPLIES (JUNE 2003); FAR 52.225-3, BUY AMERICAN ACT - FREE TRADE AGREEMENTS-ISRAELI TRADE ACT (AUG 2007) (ALT I) (JAN 2004); FAR 52.225-5, TRADE AGREEMENTS (NOV 2007); FAR 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008); FAR 52.232-29, TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL ITEMS (FEB 2002); FAR 232-18, AVAILABILITY OF FUNDS (APR 1984) ; FAR 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER - CENTRAL CONTRACTOR REGISTRATION (OCT 2003); FAR 52.233-3, PROTEST AFTER AWARD (AUG 1996); and DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT - BUREAU OF PRISONS CLAUSE (JUNE 2004) This requirement is being solicited unrestricted. All future information concerning this acquisition, including solicitation amendments, will be distributed solely through this website. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. Hard copies of the solicitation are not available. The website provides all downloading instructions to obtain a copy of the combined synopsis/solicitation. All contractors doing business with the Federal Government shall be registered in the Central Contractor Registration (CCR) database. Failure to satisfy this requirement will result in an immediate exclusion from any award consideration. The website for registration is www.ccr.gov. In addition, interested parties must also be registered and complete the On-Line Representations and Certifications Application (ORCA). Information and registration details can be found at http://orca.bpn.gov. Faith-Based and Community-Based Organizations have the right to submit offers/bids equally with other organizations for contracts for which they are eligible. Please use the attached Off-Site Hotel Worksheet. Technical questions regarding this combination Synopsis/Solicitation or the event requirement may be directed to Michael Bodine at (202) 616-5711. Contractual questions must be emailed to mbodine@bop.gov. Quotations are due no later than 12pm (noon) on Wednesday, August 06, 2008. Quotes may be e-mailed or faxed to (202) 514-0523, Attention: Michael Bodine, Contract Specialist.
- Web Link
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- Document(s)
- Off-Site Worksheet
- File Name: Off-Site Worksheet (OSHWS-RALEIGH, NC 2008.pdf)
- Link: https://www.fbo.gov//utils/view?id=c6af7251fddd557e8e1560daac44f3f8
- Bytes: 119.30 Kb
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: Off-Site Worksheet (OSHWS-RALEIGH, NC 2008.pdf)
- Place of Performance
- Address: Raleigh, North Carolina, United States
- Record
- SN01624018-W 20080727/080725225446-4c3bd8e10788e9ab6b700ca99a145db3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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