SOLICITATION NOTICE
B -- MEASUREMENT INTERN
- Notice Date
- 9/4/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of Veterans Affairs, VA Corporate Franchise Data Center, Department of Veterans Affairs Corporate Franchise Data Center, Department of Veterans Affairs;Education SVC;1615 Woodward Street;Austin TX 78772
- ZIP Code
- 78772
- Solicitation Number
- VA-777-08-RP-0208
- Response Due
- 9/10/2008
- Archive Date
- 10/10/2008
- Point of Contact
- Rita BonnerContract Specialist<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; The provisions and clauses incorporated herein are those in effect through Federal Acquisition Circular 2005-26, effective June 12, 2008. The Department of Veterans Affairs Medical Center/Employee Education Resource Center, Cleveland, Ohio proposes to enter into a non-competitive commercial item contract with the Saint Louis University, 3511 Laclede Avenue, St. Louis, MO 63103. This solicitation is unrestricted and The North American Industry Classification System (NAICS) is 611710and the small business size standard is $5.0 million. The objective of this solicitation is to acquire two doctoral students in organizational psychology with experience in training and development, performance analysis, needs assessment and evaluation planning. This includes consulting, measurement planning, data collection and instrument design, data analysis and reporting. Experience in the business sector specific to implementing research results of education and evaluation is desired. The Tier I evaluation intern shall meet the basic requirements below. The Tier II evaluation intern shall successfully fulfill the work requirements as a Tier I intern in the first year of internship and be renewed as a Tier II intern for an additional year at the option of EES. a. Technical Requirements for Tier I Intern (1) Data Analysis and Report Writing The contractor shall use SPSS, Microsoft Excel, and qualitative methods to analyze raw data from currently underway, or recently completed evaluative studies. The contractor shall prepare reports of these analyses in a standard EES format, using Microsoft Word, and/or Microsoft Excel. The contractor shall prepare summary reports of all fiscal year measurement studies completed. The contractor shall prepare these summary reports in a standard EES format, using Microsoft Word, and/or Excel. (2) Measurement Planning and Implementation The contractor shall collaborate with EES project managers and the EES measurement coordinator to help design measurement for educational activities. The contractor shall collaborate through meetings and/or conference calls with project managers and/or clients to discuss the measurements purpose and the questions to be answered. The contractor shall begin the measurement design by developing a plan to accommodate the evaluations purpose, the clients, and the questions to be answered. Design also includes the development of measurement approaches and necessary instruments to conduct the work. The contractor shall assist EES project managers in conducting those measurement projects, whether through data collection, data analysis and/or reporting. (3) Research of Measurement Resources and Instruments The contractor shall use the internet to identify, review, and evaluate potential measurement resources and instruments appropriate for EES educational activities. The contractor shall recommend to the measurement coordinator those resources and instruments that add value and are practical for use by educators within the EES organization. (4) Deliverables The contractor shall deliver bi-monthly status updates on assigned projects to the measurement coordinator. The contractor shall deliver analyses, reports, research findings, and recommendations as described in Technical Requirements 1, 2, and 3, using Microsoft Word and Excel software. b. Technical Requirements for Tier II Intern (1) Data Analysis and Report Writing The contractor shall use SPSS, Microsoft Excel, and qualitative methods to analyze raw data from currently underway, or recently completed measurement studies. The contractor shall prepare reports of these analyses in a standard EES format, using Microsoft Word, and/or Microsoft Excel. The contractor shall assist the Tier I intern prepare summary reports of all fiscal year measurement studies completed in EES. The contractor shall prepare these summary reports in a standard EES format, using Microsoft Word, and/or Excel. (2) Measurement Planning and Implementation The contractor shall collaborate with EES project managers, EES measurement coordinator to help design analysis and evaluation strategies for educational activities. The contractor shall collaborate through meetings and/or conference calls with project managers and/or clients to discuss the measurement project purpose and the questions to be answered. The contractor shall begin the measurement design by developing a plan to accommodate the measurement study purpose, the clients, and the questions to be answered. Design also includes the development of data collection and analysis approaches and necessary instruments to conduct the study. The contractor shall assist EES project managers in conducting those measurement studies, whether through data collection, data analysis and/or reporting. (3) Research of Measurement Resources and Instruments The contractor shall use the Internet to identify, review, and evaluate potential measurement resources and instruments appropriate for EES educational activities. The contractor shall recommend to the measurement coordinator those resources and instruments that add value and are practical for use by the educators within the EES organization. (4) Organizational Initiatives The contractor shall collaborate with Measurement Coordinator in organization-wide measurement initiatives in the areas of strategic planning, analysis and evaluation training for EES staff, data system/ knowledge management, and overall performance improvement measures. The contractor shall actively participate in development and dissemination of measurement training programs, templates and resources, and other projects as specified by the Measurement coordinator. The contractor shall take initiative in spearheading projects and activities to build capacity for quality measurement across EES The contractor shall orient the Tier 1 intern to EES, provide on-going training, coaching, and transition the intern into current measurement assignments. (5) Deliverables The contractor shall deliver bi-monthly status updates on assigned projects to the Measurement Coordinator. The contractor shall deliver analyses, reports, research findings, and recommendations as described in Technical Requirements 1, 2, and 3, using Microsoft Word and Excel software. The contractor shall deliver training programs and supplemental training tools and resources as specified by the Measurement Coordinator. The contractor shall create and maintain/update orientation materials for Tier 1 intern. a. Security. Contractor personnel shall satisfy all requirements for appropriate security eligibility in dealing with access to sensitive information and information systems belonging to or being used on behalf of the Department of Veterans Affairs. To satisfy the requirements of the Department of Veterans Affairs a Low Risk Background Investigation shall be conducted prior to performing work under this contract. Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Office of Security and Law Enforcement (OSL&E) within 30 days for processing. Contractors will be notified by OSL&E when the BI has been completed and adjudicated. Contractor personnel requiring a background investigation will be granted access to the network either upon completion of the background investigation or upon confirmation from the Security and Investigations Center (SIC) staff that the contractor personnel paperwork was received and sent to OPM to initiate process and interim network access can be granted. The investigative history for contractor personnel working under this contract must be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a vendor other than OPM or Defense Security Service (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations. All costs associated with obtaining clearances for contractor provided personnel will be the responsibility of the contractor. Further, the contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident. The contractor shall ensure adequate LAN/internet, data, information and system security in accordance with VA standard operating procedures and Federal standards, laws and regulations. The contractors firewall and web server shall meet or exceed the Government minimum requires for security. All Government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the COTR and VA Information Security Officer (ISO) immediately upon detection. The Contractor shall adhere to applicable VA policies and procedures governing information security, especially those that pertain to certification and accreditation. Contractor will have access to Privacy Act information and will be required to sign a Statement of Responsibility and Rules of Behavior for the Employee Education System (EES) Automated Information Systems (AIS), in addition to completing the VAs on-line Security Awareness Training Course and the Privacy Awareness Training Course before accessing VA network and thereafter on an annual basis. Contractors must provide signed certifications of completion to the Contracting Officer during each year of the contract. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). Security Investigation Requirement - This position requires a NACI (low-risk) background investigation b. Place of Performance. The contractor shall work at the EES, St. Louis Center. The government will provide the contractor an office with computer, phone, and workspace, with nearby access to fax machines and copiers. c. Period of Performance. The level of effort required is 20 hours per week for the period of one to two years for each intern. The extension of the Tier I intern to Tier II placement shall be the option of EES and mutually acceptable to Saint Louis University and the Tier I Evaluation Intern. This contract shall run from August 4, 2008 to August 3, 2009. d. Performance Standards. Overall quality will be assessed in terms of the completeness and accuracy as well as the timely completion and delivery of required services and documentation. The contractor shall meet the following general quality standards: The contractor shall demonstrate competence at a graduate school level in areas of assessment, evaluation, education, and organizational processes. Evidence for this competence will be demonstrated through academic achievement in a doctoral program that focuses on organizations, training, and evaluation, as well as prior experiences in training, development, and evaluation. Evidence for this competence also will be demonstrated through initial faculty recommendations and ongoing faculty mentoring. Demonstrated competencies include: easy articulation of educational evaluation principles and practices; conceptual and applied statistical knowledge; organizational development knowledge; computer facility in Microsoft Office, resource uses, data entry and data management; instrument design and data analytic skills, both quantitative and qualitative; logical and organized thinking; clear, orderly and comprehensive writing. The contractor shall demonstrate professionalism in carrying out the tasks identified herein in the areas of timeliness, communication, confidentiality, cooperation, and demeanor. QUALITY ASSURANCE PLAN REQUIREMENTS Acceptable quality levels and their descriptions are as follows: Acceptable the task is completed on time, or the product is delivered on time the task is completed to the satisfaction of the COTR the product is of generally good quality, requiring no more than usual amounts of revision Superior the task meets all the requirements for acceptable quality plus the task is completed or the product is delivered ahead of schedule, or the product is of high quality, requiring very limited revision or no revision This solicitation is unrestricted and The North American Industry Classification System (NAICS) is 611430 and the small business size standard is $5.0 million. A market survey was conducted and there is a reasonable basis to conclude that the services required are only available from this source. The proposed contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/ (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-3 Offeror Representations and Certification-Commercial Items. Offerors must include a completed copy of the FAR 52.212-3 Offeror Representations and Certification along with his/her proposal; FAR 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c) (2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and VAAR 852.203-70 Commercial Advertising; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers.
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