SOLICITATION NOTICE
58 -- BEAN Satellite Phone Craddles and Handsets
- Notice Date
- 9/18/2008
- Notice Type
- Presolicitation
- Contracting Office
- Department of Energy, Federal Locations, All DOE Federal Contracting Offices, PO Box 5400 Albuquerque, NM
- ZIP Code
- 00000
- Solicitation Number
- DE-RP52-08NA29050
- Response Due
- 9/23/2008
- Archive Date
- 3/23/2009
- Point of Contact
- francis ting, Contracting Officer, 505-845-4912,fting@doeal.gov;CHANDRABALLY S SINGH, Contract Specialist, 505-845-5845,<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for brand name commercialitems prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This solicitation, DE-RP52-08NA29050 is issued as a request for quote (RFQ). Please provide a quote for 176 each cradle, and handsets for satellite phones. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This acquisition is a 100% small business set-aside. Offerors responding should indicate whether or not they are a small business, woman-owned small business, small disadvantaged business, veteran owned small business, service disabled veteran owned small business, 8(a) business, or HUBZone. The North American Industry Classification System (NAICS) Code is 517410 with a corresponding qualifying business size standard of $7M. The Department of Energy, National Nuclear Security Administration (DOE NNSA) intends to award one Firm Fixed Price (FFP) contract for 176 each, BEAM Cradle, Part Number (PN) RST980HB and Handset Intelligent DPL, (PN): RST 970 (for Satellite phones). Items must be delivered within sixty (60) days after award. Delivery shall be FOB destination to US Department of Energy (DOE), Office of Secure Transportation (OST), Kirtland Air Force Base (KAFB), Pennsylvania & K Streets, Bldg 20397, Albuquerque, NM 87117. Acceptance will be at the same address. NOTE: Before an award can be made, the offeror must be registered on the Central Contractor Registration (CCR) at: http://www.ccr.gov/ and Online Representations and Certifications Application (OCRA) at https://orca.bpn.gov/login.aspx websites. Solicitation responses must contain offerors prompt payment discount terms (if any), ability to meet proposed delivery requirements, warranty terms and completed FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items, unless a current copy resides online at https://orca.bpn.gov/. Award will be made to offeror with the Lowest Price Technically Acceptable (LPTA) quote. Electronic responses/offers to this solicitation will be accepted via the Industry Interactive Procurement System (IIPS), available at http://e-center.doe.gov. All questions or inquiries regarding this solicitation are to be directed to the named Contract Specialist. The following provisions and clauses (Federal Acquisition Regulations (FAR) and Local Clauses) apply to this procurement. FAR 52-212-1, Instructions to OfferorsCommercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items; FAR 52-212-4, Contract Terms and Conditions-Commercial Items; FAR 52-212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. Under FAR 52-212-5, paragraph (b), the following FAR clauses are incorporated by reference: 52.219-6, Notice of Total Small Business Set-Aside; 52.222-3, Convict Labor; 52-222-19, Child Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52-222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52-222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52-223-15, Energy Efficiency n Energy-Consuming Products; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; and 52.232-36, Payment by Third Party. LOCAL CLAUSE I001: Important Invoicing Information (JUL 2007) - Invoicing Instructions - 1. The following instructions are provided for submission of vouchers requesting reimbursement. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. a. Vendors shall submit vouchers electronically through the Oak Ridge Financial Service Center's (ORFSC) Vendor Inquiry Payment Electronic Reporting System (VIPERS). VIPERS allow vendors to check the payment status of any voucher submitted to the DOE. To obtain access to and use VIPERS, please visit the web page at <http://finweb.oro.doe.gov/vipers.htm>. Detailed instructions on how to enroll and use the system are provided on the web page. b. Each invoice shall include the following: I. Name and address of the Contractor; II. Invoice date and number; III. Contract number, contract line item number and, if applicable, the order number; IV. Description, quantity, unit of measure, unit price and extended price of the items delivered; V. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; VI. Terms of any discount from prompt payment offered; VII. Name and address of official to whom payment is to be sent; VIII. Name, title, and phone number of person to notify in event of defective invoice; IX. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. X. Electronic funds transfer (EFT) banking information. c. The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. d. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration), or applicable agency procedures. e. EFT banking information is not required if the Government waived the requirement to pay by EFT. 2. Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315. L009 OFFER SUBMISSION VIA THE INDUSTRY INTERACTIVE PROCUREMENT SYSTEM (IIPS) (FEB 2005) Submission of bids/quotes by means other than IIPS is not authorized. Offers must be received through the IIPS web site NO LATER THAN 1500 HOURS MST on September 21, 2008. See FAR 14.214-7 "Late Submissions, Modifications, and Withdrawals of Bids," for treatment of late bids/quotes. Each offer is to be submitted according to the instructions in the IIPS User's Guide, which is available at http://e-center.doe.gov/doebiz.nsf/Help?OpenForm. It is the responsibility of the Offeror, prior to the offer due date and time, to verify successful transmission in accordance with the Proposal Response (Submission) instructions in the IIPS User's Guide. All commercial provisions and FAR clauses referenced in this solicitation are available in full text at the following website location: http://arnet.gov/far/. Funds are currently available for this award. All quotes shall be submitted through IIPS to the contract specialist listed below not later than 21 September 2008 at 3:00 PM MST. Quotes must be valid for 30 calendar days after solicitation closing. Questions, technical literature, warranty information, and other documents which cannot be submitted via IIPS may be addressed to Chandrabally S. Singh, Contract Specialist, via email at csingh@doeal.gov or by phone at (505) 845-5845.
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