SOLICITATION NOTICE
S -- PA/MP/LV Kitchen Janitorial
- Notice Date
- 10/29/2008
- Notice Type
- Modification/Amendment
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- Department of Veterans Affairs, VA Northern California Health Care System, Department of Veterans Affairs No. California Health Care System System, VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98;McClellan Business Park CA 95652
- ZIP Code
- 95652
- Solicitation Number
- VA-261-08-RP-0162
- Response Due
- 11/4/2008
- Archive Date
- 11/5/2008
- Point of Contact
- Patricia ChristieContract Specialist<br />
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- ATTACHMENT I -STATEMENT OF WORK SCOPE OF WORK: The Contractor shall provide all management, labor, tools, equipment, materials, supplies, and consumables necessary to provide janitorial services for the offices, kitchens, (including cleaning the kitchen and kitchen equipment), storage areas, and dining areas, at VA Palo Alto Health Care System (VAPAHCS) Palo Alto, Menlo Park and Livermore divisions as specified below. The Palo Alto division is located at 3801 Miranda Ave., Palo Alto, CA 94304-1207; the Menlo Park division is located at 795 Willow Road, Menlo Park, CA 94025-2539 and the Livermore division is located at 4951 Arroyo Road, Livermore, CA 94550-9650. Note: The Government does not expressly or impliedly warrant the accuracy of the square footage listed within either the Statement of Work or Attachments VIII, IX, and X. The Government enabled offerors a reasonable inspection of the physical space to be serviced during the site visit. After which, the offeror shall determine whether to use the Government's approximations or calculate its own square footage for the purpose of its offer. 1. BASIC CLEANING SERVICE: The contractor shall accomplish all cleaning tasks in accordance with industry standards to meet the requirements of this Statement of Work (SOW) and the minimum cleaning frequencies established herein. The minimum cleaning frequencies are established outlined in the attachments. Contractor shall have no more than five (5) COTR-documented customer complaints per month, per section. (Sections are defined in Paragraph 4.) All workers shall apply the basic proper sanitation methods in their use of germicidal detergents, supplies and equipment, at all times, thus eliminating cross-contamination. 1.1. Acronyms: CO - Contracting Officer; COTR - Contracting Officer's Technical Representative; ACOTR - Alternate Contracting Officer's Technical Representative; SL - Shift Leader; POC - Point of Contact; PA or PAD - Palo Alto Division; MP or MPD - Menlo Park Division; LV or LVD - Livermore Division 1.2. Hours of Operation: Cleaning of these facilities shall take place Monday through Friday between the hours of 7:00 pm and 4:00 am, including all State and Federal Holidays. The COTR must approve any changes to the contractor's schedule in advance. 1.3. Maintain Floors and Walls: All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Floors, baseboards, corners, and wall/floor edges shall also be clean. Use a proper mixture of EPA approved germicidal solution when wet mop is performed. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. The wheels, casters, furniture legs, storage bins should be cleaned of any debris or marks including mop strings. All tile walls in the cart washroom, dish room, and the main kitchen must be wiped down. All stainless steel surfaces shall be polished. 1.4. Remove Trash: All trash containers shall be emptied and returned to their initial locations. Boxes, cans, paper placed near a trash receptacle and marked "TRASH" shall be removed. Any obvious soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be 23 REVISED ATTACHMENT VIII - MENLO PARK DIVISION SQUARE FOOTAGE AND FLOORING TYPE (***SQUARE FOOTAGE NUMBERS ARE APPROXIMATES.) NUTRITION AND FOOD SERVICE SQUARE FOOTAGE TABLE DIVISION:MENLO PARK ROOMFUNCTION APPROX SQ. FEET***FLOORINGCOMMENTS RENOVATED BUILDING 329 Office Suite 108-329STAFF BREAK ROOM 324CARPET C01-329RECEPTION AREA 126CARPET 110-329FOOD PROD SUPV OFFICE 105CARPET 101-329CONFERENCE ROOM 131CARPET 102-329SITE MANAGER'S OFFICE 152CARPET 103-329CHIEF'S ROOM 130CARPET 104-329TRAINING RD ROOM 105CARPET 105-329TRAINING ROOM 105CARPET 106-329COPIER ROOM/OFFICE 95CARPET 107-329TIME-KEEPER'S OFFICE 105CARPET C02-329CORRIDOR 122CARPET SUB-TOTAL 1500 Front of the House: 100-329MAIN ENTRANCE LOBBY 150VINYL 120-329CAFETERIA-BACK 200QUARRY TILE 196-329CAFETERIA-FRONT 200VINYL 195-329MEN'S DINING ROOM 755VINYL 190-329WOMEN'S DINING ROOM 629VINYL C07-329EXIT/ENTRANCE 150VINYL C08-329TRAY RETURN AREA 900VINYL 183-329CLEANING CONTRACTOR'S MOP ROOM 30TILE 185-329(WOMEN) PATIENT RESTROOM 500TILE 187-329(MEN) PATIENT RESTROOM 500TILE SUB-TOTAL Back of the House: 140-329SUPERVISOR'S OFFICE 394VINYL 142-329COOK'S WALK-IN REFRIGERATOR 500QUARRY TILE 143-329FOOD SERVICE WALK-IN REFRIGERATOR 572QUARRY TILE 144-329PRODUCE WALK-IN REFRIGERATOR 293QUARRY TILE 120/124/ 126/126A-329MAIN KITCHEN 3986QUARRY TILE 124A-329ENGINEERING - NO ACCESS 00 125-329NFS JANITOR CLOSET 29TILE 150/150B-329DISHROOM/CART WASH ROOM 1257QUARRY TILE 146/146A 148-329FOOD SERVICE WALK-IN FREEZER; and COOK'S WALK-IN FREEZER 1063QUARRY TILE 160-329NFS CHEMICAL/DISPOSABLE ROOM 251CEMENT 160A-329CATERING SUPPLY ROOM 63VINYL 162-329CLEANING CONTRACTOR'S CLOSET 63VINYL C03/C04/C04A C05-329HALLWAYS/WALKWAYS 1450QUARRY TILE C06-329HALLWAYS/WALKWAYS 500VINYL 164-329MEN'S LOCKER ROOM ENTRY 73VINYL 164A-329MEN'S LOCKER ROOM 329VINYL 164A2-329MEN'S BATH/SHOWER ROOM 70TILE 164A1-329TOILETS, MALE 152TILE 166-329WOMEN'S LOCKER ROOM ENTRY 89VINYL 166A-329WOMEN'S LOCKER ROOM 283VINYL 166B-329WOMEN'S BATH/SHOWER ROOM 81TILE 166A-329TOILETS, FEMALE 92TILE 168-329LINEN/APRON ROOM 54TILE 170-329WAREHOUSE 3159CEMENT 172-329ELECTRICAL ROOM - NO ACCESS 00 SUB-TOTAL1480314803 TOTAL14803 BUILDING 331 A128-331Clinical Staff Office 115VINYL DELETED A115-331RETHERM AREA 341QUARRY TILE A115A-331DISHROOM 508QUARRY TILE A116-331STOREROOM 105VINYL A118-331CHEMICAL STORAGE/JANITOR CLOSET 29QUARRY TILE A129-331DINING ROOM 3066CARPET BUILDING 324 e116-324RETHERM AREA 501VINYL e119-324PANTRY 238VINYL e120-324PANTRY 181VINYL e121-324DISHROOM 181VINYLSlip prevention finish strips on top e123A-324CART STORAGE AREA 514VINYL -324JANITORIAL CLOSET Assigned to contractor 30TILE e104-324CLNICAL STAFF OFFICE 200CARPETDELETED BUILDING 348 DELETED 348CLINICAL STAFF OFFICE 115CARPET DELETED END OF ATTACHMENT VIII AMENDMENT NO. 0001 74 REVISED ATTACHMENT IX - PALO ALTO DIVISION SQUARE FOOTAGE AND FLOORING TYPE ***SQUARE FOOTAGE NUMBERS ARE APPROXIMATES. NUTRITION AND FOOD SERVICE SQUARE FOOTAGE TABLE DIVISION:PALO ALTO ROOMFUNCTIONAPPR SQ. FEET***FLOORINGCOMMENTS BUILDING 100 A2176-100CHIEF, CLINICAL OFFICE120CARPETDELETED A2170-100DIETITIAN OFFICE120CARPETDELETED B2106-100DIETITIAN OFFICE120CARPETDELETED C3171-100DIETITIAN OFFICE120CARPETDELETED EB202-100SITE MANAGER OFFICE120CARPET EB204-100ADMIN/QM/ADP DIETITIAN OFFICE120CARPET EB206-100PROGRAM ASST OFFICE120CARPET EB208-100SUPERVISOR OFFICE120CARPET EB210-100TRAINING OFFICE120CARPET EB220-100SOILED DISHROOM620QUARRY TILE EB222-100CART WASH ROOM100QUARRY TILE EB224-100CLEAN CART STORAGE200QUARRY TILE EB230-100TRAYLINE AREA1182QUARRY TILE EB231-100HOUSEKEEPING CLOSET40QUARRY TILE EB232-100ALA CART ROOM120QUARRY TILE EB235-100IT PROCESSING OFFICE150VINYL EB240-100HOT PREP AREA260QUARRY TILE EB241-100PAPER GOODS STOREROOM220VINYL EB245-100DRY FOOD STOREROOM390QUARRY TILE EB250-100COLD FOOD PREP260QUARRY TILE EB252-100PART OF COLD FOOD PREP AREA280QUARRY TILE EB260-100NOURISHMENT PREP AREA260QUARRY TILE EB270-100RECEIVING AREA240QUARRY TILE EB271-100WALK-IN REFRIGERATOR #1350QUARRY TILE EB272-100GREASE TRAP ROOM36QUARRY TILE EB273-100WALK-IN REFRIGERATOR #2420QUARRY TILE EB274-100STORAGE ROOM110QUARRY TILE EB280-100CHEMICAL STOREROOM60QUARRY TILE EB281-100WALK-IN FREEZER #3280QUARRY TILERefrigerator and Freezer combined into one freezer. EB281A-100WALK-IN FREEZER #3160QUARRY TILE EB283-100OPEN SPACE - CLEAN LINEN AREA90QUARRY TILE EB285-100CLEAN DISHROOM210QUARRY TILE EB290-100WALK-IN REFRIGERATOR - FOOD PRODUCTION200QUARRY TILE FB300-100SECRETARY'S OFFICE & FB300B-100 CHIEF, NUTRITION AND FOOD SERVICE OFFICE414CARPET FB300A-100OFFICE90CARPET BUILDING 2 A204-2DIETITIAN OFFICE120CARPET DELETED A126-2JANITOR CLOSET24TILE A128-2KITCHEN PANTRY400VINYL A128B-2STORAGE CLOSET64VINYL B250-2DINING ROOM720VINYL B130-2DINING ROOM720VINYL BUILDING 4 DELETED B126-4DIETITIAN OFFICE120CARPET DELETED B132-4DIETITIAN OFFICE120CARPET DELETED BUILDING 5 A352-5DINING ROOM324VINYL BUILDING 7 F126-7DINING ROOM2430VINYLDELETED F126-7JANITOR CLOSET64QUARRY TILE F126B-7KITCHEN PANTRY 400QUARRY TILE F126C-7STORAGE CLOSET200QUARRY TILE F126H-7DIETITIAN OFFICE120CARPET DELETED D108-7DINING ROOM1200VINYL DELETED BUILDING 48 A129-48KITCHEN PANTRY 400TILE A129B-48JANITOR CLOSET50TILE A1289C-48STORAGE CLOSET120TILE A125-48DINING ROOM644VINYL END OF ATTACHMENT IX 76 REVISED ATTACHMENT X - LIVERMORE DIVISION SQUARE FOOTAGE AND FLOORING TYPE (***SQUARE FOOTAGE NUMBERS ARE APPROXIMATES.) NUTRITION AND FOOD SERVICE SQUARE FOOTAGE TABLE DIVISION:LIVERMORE ENG. ROOM NUMBERFUNCTIONAPPR SQ. FEET***FLOORINGCOMMENTS BUILDING 64 140-64REFRIGERATOR, WALK-IN161QUARRY TILE 140-64FREEZER, WALK-IN197QUARRY TILE 201-64SUPERVISORS' OFFICE180LINOLEUM 202-64PROGRAM ASSITANT OFFICE130LINOLEUM 203-64SITE MANAGER OFFICE200LINOLEUM 204-64TRAINING ROOM200LINOLEUM 205-64POT AND PAN WASH AREA198EPOXY 206-64DISHROOM570EPOXY 206A-64DISHROOM36EPOXY 207-64KITCHEN2242QUARRY TILE 220-64GENERAL STORAGE202QUARRY TILE 220-64CHEMICAL STOREROOM90CEMENT 209-64FREEZER, WALK-IN99EPOXY 210-64REFRIGERATOR, WALK-IN132EPOXY 225-64STORAGE, DRY FOOD360QUARRY TILE 230-64NOURISHMENT ROOM260QUARRY TILE 230A-64STORAGE, UTENSILS40CEMENT 215-64REFRIGERATOR, WALK-IN115EPOXY 240-64STORAGE, PAPER 140QUARRY/CERAMIC TILE & CEMENT 242-64JANITOR CLOSET30CERAMIC TILE BUILDING 90 C112-90CLINICAL OFFICE144CARPET DELETED A117-90DINING ROOM2183LINOLEUM A115-90RETHERM PANTRY220QUARRY TILE A114-90STORAGE, DISHWARE160QUARRY TILE 77 See attached document AMENDMENT 0002 ATTACHMENT XII CONTRACTOR CLEANING SCHEDULE.
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