SOLICITATION NOTICE
R -- Technical Services- GoldSim Development
- Notice Date
- 12/8/2008
- Notice Type
- Presolicitation
- Contracting Office
- Department of Energy, Federal Locations, All DOE Federal Contracting Offices, EM Consolidated Business Center, Office of Contracting, 250 E. 5thStreet, Suite 500, Cincinnati, OH
- ZIP Code
- 00000
- Solicitation Number
- DE-RQ30-09CC00073
- Response Due
- 12/24/2008
- Archive Date
- 6/24/2009
- Point of Contact
- F Robert Ribail, Contracting Officer, 513-246-0222,Robert.Ribail@emcbc.doe.gov;F Robert Ribail, Contract Specialist,<br />
- Small Business Set-Aside
- N/A
- Description
- The United States Department of Energy (DOE), EnvironmentalManagement Consolidated Business Center (EMCBC) Office of Contracting, is pursuing a sole source contract with Predicus LLC, 300 NE Gilman Blvd, Suite 100, Issaquah, Washington 98027 pursuant to the Federal Acquisition Regulation (FAR) Subpart 6.302-1, authorized by 41 U.S.C. 253 ( c ) (1). The proposed contract will be for an 18 month period of performance beginning on or about March 1, 2009. DOE intends to solicit and negotiate with only one source and no other sources will be considered. This notice satisfies the requirement of FAR Part 5. The contract is for specialized technical services necessary for further development of an existing DOE, GoldSim Demonstration Model Software Program which will be used in DOEs Prioritization Risk Integration Simulation Model (PRISM). PRISM is being developed by DOE to manage approximately 80 projects for environmental restoration. Some of these projects will extend for over 40 years before they are complete. Most DOE sites where operations have taken place, including those managed by EM, are subject to some combination of Federal Facilities Agreements (FFAs), Consent Orders, Consent Decrees, Settlement Agreements, and/or Administrative Agreements, all of which may set forth enforceable milestones. Failure to meet enforceable milestones can lead to enforcement actions, protracted milestone renegotiations, negative publicity, and additional regulatory constraints. Reasons for missing milestones are generally attributable to execution challenges that were not anticipated during upfront project planning. These may include inadequate risk management/mitigation measures, unforeseen changes in internal (DOE) or external (State/EPA) regulatory requirements, unanticipated escalation in labor and commodity costs, inadequate project management, and/or funding shortfalls. Effective project risk management planning and execution is essential given the broad portfolio of sites, commitments, and issues EM faces every day. EMs funding priorities are subject to challenge by the Office of Management and Budget, Congressional committees, State representatives, vendors seeking earmarks, and other affected stakeholders. There is competition for funding within and among EM site offices and contractors, each seeking sufficient funding to meet baseline and regulatory commitments. When funding is inadequate to meet those commitments or when unforeseen issues require more time and money than previously anticipated, baselines cannot be met and enforceable milestones are in jeopardy. Despite the additional rigor that DOE M 413.3 has brought to EM project planning, a more exact and insightful understanding of the hard and soft risks can reduce surprises. A hard risk is a risk that is technical in nature while a soft risk refers to project risks that are not technical in nature such as political, public or legal rejection of a proposed project or project component, risks of rejection by regulatory agencies, commodity escalation, human capital availability, funding risks and other risks that can be difficult to quantify or otherwise account for using most planning and analysis techniques. Some of the larger restoration projects, such as those being conducted in Richland, Washington (Hanford Site) for the remediation of the tank farms and cleanup of the overall site, have put considerable effort into understanding and modeling project risks. But even with those large, long-term projects, soft risks and inter-project cascading risks may not have been adequately recognized during the baseline planning. In addition, the methods of establishing uncertainty estimates have not used uniformly rigorous probability encoding or similar techniques to remove bias and overly optimistic assumptions. DOE EM is therefore seeking a more rigorous and uniformly applied risk management approach with predictive value of its many projects. The approach used must be transparent, objective, and of value in EM interactions with OMB, Congress, State and Federal regulators, and Tribal Nations. The approach must also provide tools that will assist EM and Site Managers in the renegotiation or establishment of new milestones within agreements, consent orders, and/or consent decrees. This revised approach must be capable of accommodating a range of consistent risk metrics that are important to DOE, its regulators and stakeholders, OMB, and Congress and that can be expressed in quantifiable terms such as project cost/schedule risks, and health/environmental risks. The approach must allow project performance needs to be predicted and measured within uncertain frameworks. Complex-wide integration needs to be structured to use or build up existing project risk assessments to the extent possible. The integration process must allow for periodic updating and evaluation of the probability of success for each project. The techniques used and outcomes predicted must be understandable, defensible, and credible across the broad spectrum of entities EM regularly engages with. Finally, the techniques used must be suitable for ongoing implementation by EM and the people who manage and execute its projects once the system is set up and people are trained in its use. To achieve the desired risk management approach, DOE is developing PRISM, an integrated risk-based model, that will encompass all EM projects. As stated earlier, PRISM will integrate a variety of models into a Goldsim model. DOE has invested significant resources in the development of the STRIP (Strategic Integration Database), a predecessor of the GoldSim, therefore, it is determined that to use a substitute model entails incurring developmental costs that cannot be recouped through full and open competition. The GoldSim model can integrate results of individual project/contract-based, site specific DOE-EM project risk analysis, and address interactions and dependencies between individual projects; facilitate decision-analysis for evaluation and comparison of alternative plans of activities; rapidly assess the impacts of alternative budget/funding scenarios; simulate the occurrences and consequences of all identified significant risks that might affect projects, including technical (hard risks) and non-technical (soft risk) risk factors; estimate the overall impacts associated with the wastes and the activities involving them. Impacts include, at a minimum, costs, schedules, worker health and safety, public health and safety, environmental risk, regulatory compliance and public acceptability; and can also simulate the status of multiple waste systems and multiple DOE radionuclide inventory, processing or characterizing or packaging activities, and transport activities. Each stream is followed from its initial state through to its final stabilized or disposed rate. The GoldSim Technology Group, LLC, the owner of the technology has granted Predicus LLC, an exclusive right to further develop this model. Business concerns may submit a proposal and rationalize as to why they should be considered by January 9, 2009 to: Mr. F. Robert Ribail, EMCBC, 250 E. 5th St., Cincinnati, OH 45202 or Robert.Ribail@emcbc.doe.gov. The North American Industry Classification System (NAICS) Code for this requirement is 541611. Small Business Interested parties believing they have all of the capabilities described above may written submit capability statements to provide all of the services. The written response must include a general technical proposal for performing the services mentioned in this announcement, past performance, client information for similar work, resumes of individuals who would be potentially assigned to the work and a rational why your firms solution would be in the Governments best interest. The capabilities statement describing and demonstrating the above, shall be submitted within 15 days of publication of this notice to the following address: U.S. Department of Energy, Environment Management Consolidated Business Center, 250 East Fifth St., Suite 500, Cincinnati, OH 45202; attention: Mr. Robert Ribail THIS IS NOT A FORMAL REQUEST FOR PROPOSALS UNDER FAR PART 15 OR AN INVITATION FOR BIDS UNDER FAR PART 14. IF PARTIES CHOOSE TO RESPOND, ANY COST ASSOCIATED WITH THE PREPARATION AND SUBMISSION OF DATA OR ANY OTHER COSTS INCURRED IN RESPONSE TO THIS ANNOUNCEMENT ARE THE SOLE RESPONSIBILITY OF THE RESPONDENT AND WILL NOT BE REIMBURSED BY THE GOVERNMENT. See note 22. Point of Contact: F. Robert Ribail, Contracting Officer, 513-246-0222, Robert. Ribail@emcbc.doe.gov. Wilmari Delgado, Contract Specialist, 513-246-0566, Wilmari.Delgado@emcbc.doe.gov
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