SPECIAL NOTICE
99 -- Intent to Sole Source to Pan Abode Homes, Inc for Katmai National Park, Alaska. Supply and deliver customized outhouse and picnic shelter buildings.
- Notice Date
- 2/2/2010
- Notice Type
- Special Notice
- Contracting Office
- ARO - ALASKA Regional Office** 240 West 5th Avenue, Room 114 ANCHORAGE AK 99501
- ZIP Code
- 99501
- Archive Date
- 2/2/2011
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- NOTICE OF INTENT TO AWARD A SOLE SOURCE: Notice of intent to award a sole source contract to: Pan Abode Homes Inc., 100 Maple Ave SW, Renton, WA 98057. Pan Abode Homes, Inc will supply customized outhouse and picnic shelter buildings to Katmai National Park at Naknek, Alaska (See Sole Source Justification below). Under authority of FAR 6.302-1(a)(2)(ii), the value of the contract is expected to be under $50,000. The National Park Service (NPS), Katmai National Park requires: 1. No floor system. Structure to be Pan Abode classic timber custom 3 x 6 comprised of cedar milled, notched and grooved logs. Exterior doors to be metal, out swing, Stanley or equal locks, and with no window. Windows to be vinyl, almond in color, double glazed, and sliding horizontal. Interior walls/partitions to be classic timber system with interlocked logs that are identical to exterior walls. Interior finish will be the interlocked logs themselves with no additional covering. Interior casing/molding for base, doors, windows to be clear cedar. Exterior barge/fascia to be rough cedar. No Interior doors.Roof deck of 2 x6" flat laid tongue and groove decking with finish applied by government. Building is not insulated. Roof covering to be metal by Norclad and darker brown color. 2. Pan Abode classic timber custom 3 x 6 comprised of cedar milled, notched, and grooved logs. Interior trim to be clear cedar, exterior is barge and fascia roof rafters of glue lam beams, spaced 4-6" apart, roof deck of 2 x 6" flat laid tongue and groove decking with finish applied by government. The building is not insulated and there is no floor in this building. Roof covering to be metal by Norclad, color a darker brown. 3. Shipping costs for a 20' container, weighting 17,000 pounds to Naknek, AK via barge freight. This Notice of Intent is not a request for Expressions of Interest (EOIs), proposals or quotations. No solicitation document exists and no telephone inquiries will be accepted. No contract award will be made on the basis of EOIs, proposals or quotations received in response to this notice. This supply will be procured under Firm Fixed Price Supply in accordance with FAR 12 procedures and Other Than Full and Open Competition as authorized under FAR 6.302-1. The anticipated award date is February 17, 2010. Point of contact for this acquisition is Deryl Morse at 907/644-3313 or email: deryl_morse@nps.gov. GENERAL DESCRIPTION: The customized buildings described above will maintain consistency with existing construction practices and aesthetics of Brooks Camp in Katmai National Park, Alaska. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (or SOLE SOURCE) Background: Katmai National Park and Preserve needs to install new buildings for the Picnic area at Brooks Camp. The buildings to be constructed are a picnic shelter and a sweet smelling vault tank restrooms and vault tank accessories for a new sweet smelling vault toilet restroom often referred to as a SST. The SST building will also have a storage room and janitors room. Restroom facilities are needed to meet health and safety issues at Brooks Camp Developed Area. A new restroom that is a sweet smelling vault toilet facility and is approved by Alaska Department of Environmental Conservation is going to be constructed in 2010. The picnic shelter is needed to keep visitors out of the weather in rain or severe weather conditions which occur frequently at Brooks Camp. This vault toilet restroom with a storage room for day use park visitors and picnic shelter should become among the most used buildings and the most used restroom in the park. These buildings will be at the primary location visitors arrive at the park via float plane or at Brooks Camp via boat. The incoming visitors are riding frequently in excess of an hour from where they departed. There have been many complaints at lack of facilities for eating picnic lunches and restroom. The lodge has the closet public restroom and it is over 500 feet from where it is needed. It is well established that a rest room facility is needed close to where park visitor facilities are located. The shelter and storage for day use visitors are needed to accommodate visitors who during poor weather conditions utilize the roofed over porch of the visitor contact station right on a highly used trail by both people and bears at the site. This site is within a 100 feet of the visitor auditorium, a picnic area and the Visitor Contact Station. The site near the Visitor Contact Station has frequently seen visitors relieving themselves in this vicinity as they have to go and not finding the lodge restroom close by, the visitor will choose the woods. As when the need arises to relieve oneself, the need is immediate, to get the lodge restroom is a difficulty as we do not have directions and it is over 500 feet away. The park concessioner lodge would prefer that the visitors who are not customers use park facilities. The lodge has complained about this problem and this too needs to be addressed. The park has no public restroom facilities nearby and the closest restroom facilities are at the campground over a mile away or on the other side of the Brooks River which is also more than a 1/3 of a mile away. The park has five sweet smelling vault toilets (SST's) already and has used the same construction and the same brands for all five vault toilets so far. The park would like to construct the same vault toilet as the parts and logs are interchangeable and easily replaced if a part should go bad or be destroyed by a bear. Also the source needs to be dependable and reliable as far as supplying parts too. Another major point is that the appearance of the vault toilets should be consistent with park vault toilet buildings that already are in existence. The park and concessioner have used Panabode construction through the Brooks Camp area and to be consistent with the historic architecture of the site Panabode products need to be used. The park has chosen to use vault toilets as they are Alaska DEC approved and can operate beyond the season that the park can provide utilities (water and sewer) for lodge operation. The vault toilet restrooms are also much less expensive to install restrooms with water and sewer too. Many visitors and park employees come before the lodge is open and after the lodge is closed and when no water and sewer is available and the only choice is to use the woods. Vault toilets are useable year round and can be pumped as needed. The park has a pumping and servicing personal. 1. FAR Statutory Authority cited: 6.302.1, only one responsible source and no other supplies or services will satisfy agency requirements. The Pan-Abode buildings are used around the Brooks Camp area and have a distinguished log building architecture and signature as a recognized building for the Brooks Camp area in Katmai National park. Pan-Abode is used for the concessioner and NPS buildings. When Brooks Camp first was developed with a government contract in 1974 all of the new buildings were Pan-Abode log structures. Pan-Abode was chosen for many reasons. The reason Pan-Abode is chosen at this time is to maintain consistency with existing construction practices and aesthetics. The goal is to keep all new construction as close as possible to existing architectural construction. There are many companies that provide log structures but none that match Pan Abode's unique look, shape and texture. Pan-Abode products are reasonable in price and competitive to other manufacturers of log structures. Their products have been around for many years and are still made with a distinctive look and quality cedar logs used for their construction. The company has good quality control and has proven itself to be reliable and consistent with its products. The park has five SST vault toilet restroom facilities in the park and all are made using Pan-Abode buildings and Romtec tanks and accessories. The Sweet Smelling Toilets (SST) and Pan-Abode buildings have demonstrated themselves to be safe and sanitary restroom facilities and approved by the AK DEC. Legislation requires Katmai National Park and Preserve to provide appropriate and necessary services that provides resource-based recreation that does not impair resource values. Obtaining adequate restroom facilities will alleviate trash and human waste upon park resources and in turn preserve and protect one of the park purposes; protection of habitats for and populations of fish and wildlife, including high concentrations of brown bear. The park has been purchasing Pan-Abode cedar buildings since 1974 and it is a dependable company and the concessioner has been using Pan-Abode even before this time for the lodge facilities. 2. Nature and description of the supplies or services required to meet the agency's needs. In order to provide Park Visitors the opportunity to utilize park facilities that match existing visitor use facilities in appearance, the picnic shelter and vault toilet building must be procured. In order to construct buildings similar to the other park visitor use buildings so they are easily identifiable as park buildings Pan-Abode building should be used. The park has contracted with Pan-Abode to provide the buildings that match this configuration of the accessories that are provided by Romtec. See requisition form for items to be ordered and schedule for delivery. Delivery should be before June 15, 2010 so it can be hauled on one of the first barge runs to Brooks Camp across Naknek Lake 3. A demonstration that the proposed contractor is the only source available to provide these services or goods (i.e. unique qualifications, proprietary rights etc.).When the park constructed its first public restroom SST's in 1996; Romtec was the only source for Vault Toilets that the park could find and to stay uniform with building appearance Pan-Abode was contracted to get a design that fit the Romtec accessories. We have not found a similar cedar building that makes identical products. The logs need to be interchangeable for making repairs we have not found not interchangeable with Pan-Abode logs and accessories. To stay consistent with the same design and interchangeable logs the park needs to stay with Pan-Abode cedar homes for the two buildings. The Pan-Abode structure that the park has used to construct over and around the Romtec accessories was specially designed to fit the SST design we are utilizing. Also the crews are familiar with the design and construction which has sped up the speed of construction with each installation. Both Pan-Abode and Romtec has provided good support over the years and was able to provide replacement parts in a timely manner. This is important especially when bears tend to try and destroy parts to the toilets and the buildings. To be able to replace broken or damaged parts is critical in keeping the toilets operational. And an ability to keep spare parts that will match any SST facility is critical. The parts are needed in King Salmon by June 15, 2010 in time for the park barge runs across Naknek Lake. 4. A description of the market research that was conducted and the results, or a statement of the reason a market research was not conducted: In a web search only there are other cedar home makers but the logs are not compatible with Pan-Abode logs which are replaceable. The products are similar but not exact matches for having interchangeable logs with previously constructed buildings. The logs are of the exact log design of the existing outhouses and older Pan-Abode structures. No other manufactures can meet this critical design specification. Pan-Abode is the only company and distributor of Pan Abode log structures. 5. Any other facts supporting the use of other than full and open competition: The NPS KATM has identified that no other cedar log home manufacturers t have the same logs with the same specifications. The Panabode structure that the park has used to construct over and around the Romtec accessories was specially designed to fit the SST design. We have the Pan-Abode plans now and the park construction crew is familiar with the design and construction which has sped up the speed of construction with each installation. Any other manufacturer would have to make a design that we already have for Pan-Abode that works with the SST accessories the park has been using and for existing structures. Pan-Abode logs are made with the same specifications that the previous park buildings in the park have. This makes obtaining replacement logs available when needed. Logs in park have been replaced too mostly because bears have destroyed logs before. To be able to replace logs is an advantage when they are already made to specification rather than custom making replacement logs. 6. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.The park already has 5 each Pan-Abode Romtec SST restroom facilities, the parks new visitor use buildings from 1974 onward have been predominantly Pan-Abode. The park would like to stick with the same architectural appearance that is Pan-Abode appearance, for all of the reasons stated in previous sections of this document. The park service required that Katmailand the park concessioner to continue to purchase structures identical to the aforementioned buildings in order to maintain the historical consistency of existing architecture as well. It is only logical the park should continue to purchase Pan-Abode for visitor support buildings as long as the concessioner is required to do the same. Richard Sherman, Facility Manager XXXSIGNEDXXX Joy Kucinski, Contracting Officer XXXSIGNEDXXX
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