SOLICITATION NOTICE
X -- Technical Analytic & Strategic Support for the Department of Veterans Affairs (VA) Enhanced-Use Lease Management Program: Real Estate Advisory Services and Transaction Assistance Fort Howard VAMC
- Notice Date
- 2/4/2010
- Notice Type
- Presolicitation
- NAICS
- 531390
— Other Activities Related to Real Estate
- Contracting Office
- Department of Veterans Affairs;Office of Asset Enterprise Management;810 Vermont Avenue, NW;Washington DC 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-10-RQ-0026
- Response Due
- 2/4/2010
- Archive Date
- 4/5/2010
- Point of Contact
- Maina GakureContract Specialist
- E-Mail Address
-
Contract Specialist
(maina.gakure@va.gov)
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- This is pre-solicitation notice for Service Disabled Veteran-Owned Small Business (SDVOSB) set aside. The Department of Veterans Affairs (VA); Office of Asset Enterprise Management (OAEM) has a requirement to provide support to implement VAs Enhanced-Use Lease program so as to enable the Department to formulate, evaluate, and execute enhanced-use lease at the Ft Howard VAMC. 1.Background: The purpose of this requirement is to obtain technical, financial and legal assistance and support to enable the Department of Veterans Affairs (VA) to accomplish Enhanced-Use Lease projects in a manner that maximizes available benefits to VA. The Enhanced-Use Lease Authority, Title 38 United States Code Sections 8161-8169, allows the U.S. Department of Veterans Affairs (VA) to outlease facilities (available land, buildings, and other resources) to improve services, provide facilities, and/or generate revenue. Enhanced-Use Leases are long-term leases (up to 75 years) of facilities under VAs jurisdiction of control to the public or private sector. The facility can be used for both VA and compatible non-VA uses. In return, VA receives cash and/or goods, services, facilities, or other in-kind consideration. This program is administrated by VAs Office of Asset Enterprise Management (OAEM). OAEM follows instructions and guidance issued by the Office of Management and Budget (OMB), and other agency instruction and guidance containing specific capital asset performance metrics. Multi functional contractor support services are needed to assist the OAEM in a variety of functions that supports the enhanced-use lease management program in accordance with the Title 38, U. S. Code (38 USC 8161-8169) and other related laws and directives. Under the Enhanced-Use leasing authority, VA is not required to follow the Federal Acquisition Regulation (FAR) or the Veterans Affairs Acquisition Regulation (VAAR), when selecting the enhanced-use lease lessee, but use of the FAR/VAAR as guidelines ensures integrity of the selection process. The Fort Howard VA Campus (FHVC) is a division of the VA Maryland Health Care System (VAMHCS). The FHVC provides health care and services to the nations veterans, and it is located at 9600 North Point Road, Fort Howard, MD. The FHVC property spans across 94.6 acres and is located on the Fort Howard Peninsula in Baltimore County, Maryland. 2.Scope: The scope of this request for services is to implement the VAs Enhanced-Use Leasing program so as to enable the Department to formulate, evaluate, and execute an enhanced-use lease project at the FHVC. In order to enhance the program objectives and to allow flexibility in obtaining program evaluation and execution requirements, the use of consultants and experts for these services needs to be long term and open ended. Therefore, it is considered essential that Firm-Fixed Price service contract be solicited and awarded by VA to qualified commercial real estate consultants that will allow VA to achieve its goal. The Contractor must demonstrate they possess both general and specialized capability, knowledge, and skills to meet the following objectives. 3.Objectives: The objective of this requirement is to provide the full range of Enhanced-Use Leasing developmental and transaction support for the FHVC. The Contractor shall have expertise and provide all resources necessary to perform the specific requirements as defined in the solicitation. The contractor shall provide a full range of integrated strategic, analytic, and technical support services that VA may need in order to design and implement optimal enhanced-use lease initiatives and ensure progress toward meeting requirements and goals. The selected contractor shall assist the VA in selecting a developer who will sign a lease of up to a 75-year period of time with the structures and property reverting back to the VA at the conclusion of the lease. In exchange for the space and land the developer would provide the VA with in-kind consideration in the form of continuing care retirement housing and construction only of a community based outpatient clinic. The developer will be responsible for all costs associated with the construction, operation, maintenance, building/parking repairs, utilities, grass cutting, snow and leaf removal, and all security and fire protection. The preferred developer will provide VA with the best proposal to construct a continuing care retirement community for Veterans. Additional in-kind consideration which may include the construction of a replacement building for the community based outpatient clinic (CBOC), the provision of goods or services as benefit to VA, including renovation, repair, remodeling, or other physical improvements of VA facilities, maintenance of VA facilities, or the provision of office, storage or other usable space. The Departments goal is that development should be commence within (12) months of the execution of the EUL and be completed within three (3) years of the execution of the EUL. The evaluation of the proposals received and the selection of the Developer is a critical part of the overall EUL process. The Department expects to identify a lessee within three (3) months of project kick-off. The offeror (SDVOSB) should be capable of offering the full range of EUL developmental and transaction support. OAEM will have specific requirements such as: 1.Under-Utilized Assets/ Potential Enhanced-Use Leasing Identification a.Stakeholder need(s) I.Veterans II.Department of Veterans Affairs III.Community (ideas and support) IV.Taxpayers V.Developer b.Estimations and projections (Cash and/or in-kind services to be provided as fair consideration) c.Market analysis/economic/ feasibility (community ideas and support) study d.Describe/propose a project for approval 2.Enhanced-Use Lease Formulation a.Project documents for internal VA review/approval i)Concept plans (See appendix for template) b.Appraisal to determine market value c.Project and development cost estimates d.Environmental and/or historical assessments to meet regulatory requirements e.VA Project Approval/Notification Documents I.Public Hearing package II.Notice of Intent to Enter into an Enhanced-Use Lease III.Environmental Analysis and Historical Assessments (NEPA and NHPA Compliance) f.Public hearing 3.Enhanced-Use Lease Opportunity Marketing To provide assistance only as necessary in carrying out the Departments Enhanced Use Lease opportunities. a.Solicitation Documents and Marketing i)Request for Proposals (RFP); or ii)Request for Qualifications (RFQ) b.VA industry conference c.Site visits d.VA evaluation and selection of preferred lessee(s) 4.Enhanced-Use Lease Execution To provide assistance only as necessary in carrying out the Departments Enhanced Use Lease opportunities. a.Legal transaction and documents (subject to VA legal dissection, review and approval) i)Memorandum of Understanding (MOU); ii)Memorandum of Agreement (MOA); or iii)Lease b.Financial transaction and accounting treatment c.Notice of Intent to Award, with supporting documentation for internal and external review d.Facility design and/or construction management 5.Enhanced-Use Lease Management a.Lease administration b.Lease compliance inspections c.Contract renewals d.Other services as determined in support of Enhanced-Use Leasing 6.CARES General Property Reuse Study a.Real property baseline (Property identification, evaluation and condition assessments) b.Environmental baseline (NEPA, CERCLA, RCRA, ASTM, etc.) c.Highest and Best Use Analysis d.Appraisal/Valuation e.General property reuse plan 7.CARES Comprehensive Property Reuse Plan a.Real property baseline survey b.Environmental baseline survey and audit c.Highest and Best Use Study d.Appraisal/Valuation analysis e.Industry Form/Expression of Interest f.Reuse master or land use concept plan g.Enhanced-Use concept or business plan h.Communication and reuse marketing plan i.Transaction management and Implementation support VA is considering acquiring the services necessary to satisfy this requirement through competitive means under Public Law (PL) 109-461, and Information Letter (IL) 049-07-08 Veterans First Contracting Program. Pursuant to 38 U.S.C. 8127(d), SDVOSB firms must complete 51 percent of the work. We are also encouraging SDVOSB to create joint ventures under FAR Part 9 among one or more SDVOSB firms to help facilitate performing the tasks required and to subcontract where needed the appropriate percentage for needed expertise. Award priority will only be given to Service Disabled Veteran Owned small businesses. Any questions can be directed to Maina Gakure, at 202-461 6849. All responses must include the return email address, mailing address, and telephone number. This announcement is based upon the best information available, may be subject to future modification, is not a request for quote/proposal, and in no way commits the Government to the award of a contract. VA will not be responsible for any costs incurred by responding to this notice. No solicitation exists at this time.
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