SOLICITATION NOTICE
X -- PLANT GENOME RESEARCH PROGRAM'S ANNUAL AWARDEES MEETING
- Notice Date
- 5/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
- ZIP Code
- 22230
- Solicitation Number
- DACS10Q2157
- Archive Date
- 6/15/2010
- Point of Contact
- Jannele Gosey, Phone: (703) 292-4445
- E-Mail Address
-
jgosey@nsf.gov
(jgosey@nsf.gov)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-37 are incorporated into this RFQ. OBJECTIVE The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, and audio visual equipment of a high-quality hotel for the Plant Genome Research Program's Annual Awardees Meeting to be held on September 9 and 10, 2010. The hotel must be located in Arlington, Virginia (no more than a 1/2 mile from NSF), be metro accessible, and have nearby restaurants. MEETING SPACE REQUIREMENT: The hotel must provide one large general session meeting room, set up in theatre style that will seat 150 attendees on September 9th - 10th from 7:30 am to 6:00 pm. The hotel must provide a registration table set up outside the general session meeting room beginning September 9th at 7:30 am throughout the duration of the meeting. The hotel must provide one large exhibit room and/or exhibit space, set up in flow style that will display approximately 110 posters on September 9th - 10th from 7:30 am to 6:00 pm. The total amount of space required is at least 1900 square feet. SLEEPING ROOMS REQUIREMENT: The hotel must provide 150 single, private rooms with private baths for the nights of September 8th and 9th. Guests will reserve and pay for their own sleeping rooms; however a room block will be necessary. AUDIO VISUAL/INTERNET ACCESS REQUIREMENT: The hotel must provide one overhead projection package, one podium, and two microphones (one lapel and one hand-held) The hotel must provide one T-1 line in the meeting room each day for internet access to the projection laptop at the front of the room. The hotel should also have wireless internet access in public areas. FOOD REQUIREMENT: The hotel should provide refreshments for 150 attendees for morning break and afternoon break on September 9th and 10th. Morning break should consist of pastries, coffee, tea, and juices. Afternoon break should consist of cookies, brownies, coffee, tea and soda. The hotel should have a restaurant that provides a WORKING LUNCH menu that includes at least one vegetarian entrée. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages. SUBMISSION OF PROPOSAL: Proposals are due no later than 3:00pm, local Washington, D.C. time, May 28, 2010. Proposals are to be e-mailed to Jannele Gosey at jgosey@nsf.gov. No faxes will be accepted. If you have questions regarding this requirement, please submit your inquiries, via email, to Ms. Gosey, no later than 12:00pm Washington, D.C. local time, May 21, 2010. INSTRUCTIONS TO OFFERORS: The quote shall clearly and fully demonstration the offeror's capability, knowledge, and experience in regard to the technical requirements described herein. Stating that you understand and will comply or paraphrasing our requirements is not adequate. 1. Technical Instructions a. Ability to meet the government's requirements. The quoter shall provide a draft contract including details regarding proposed sleeping rooms, meeting rooms, audio visual equipment and food. Quoter shall also include details regarding the facility. 2. Past Performance Instructions Furnish the following information for three (3) contracts or subcontracts awarded in the past three (3) years that are similar in size and scope to the tasks described in the Statement of Work. a. Customer's name, address, and current telephone number of both the lead contractual and technical personnel b. Brief description of contract work and comparability to the proposed effort. It is not sufficient to state that it is comparable in magnitude and scope. Rationale must be provided to demonstrate that it is comparable. c. Discuss major problems and highlight successes. d. Discuss compliance to cost/price estimate and other terms of the award. e. Identify the average number of personnel on the contract per year or percentage of turnover per year. `If you propose to use subcontractors (or teaming arrangements) to occupy a major role, provide the above information on each of the subcontractors (or team members). 3. Price Instructions The quoter shall provide a cost breakdown which includes the pricing for all of the requirements listed above. This order is to be priced on a firm-fixed basis. EVALUATION FACTORS FOR AWARD: EVALUATION-COMMERCIAL ITEMS - 52.212-2 The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In order of descending importance, the three factors are: Technical (ability to meet the government's requirements), Past Performance, and Price. When combined, the Technical and Past Performance Factors are significantly more important than the Price Factor. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 1. Technical Factor - Ability to meet the government's requirements. i. NSF will consider how well the offerings of the Quoter meet our needs. Offerings include: sleeping rooms, meeting space, audiovisual equipment, and food as stated above. Contractor also must be within a 1/2 mile of NSF. 2. Past Performance Factor Past Performance will be evaluated for relevance to NSF's requirement, the quality of the performance, how recent the experience was, and the amount of responsibility the quoter had in performance. 3. Price Factor The total will be evaluated for reasonableness and realism. CLAUSES The following Federal Acquisition Regulation (FAR) provisions and clauses in effect through FAC 2005-37 are applicable to this procurement: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS;, 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS, The Contractor shall comply with following clauses, as indicated within the respective sections of paragraph b of this provision: (14) 52.222-3, CONVICT LABOR; (16) 52.222-19, CHILD LABOR; (17) 52.222-21, PROHIBITION OF SEGREGATED FACILITIES; (18) 52.222-35, EQUAL OPPORTUNITY; (19) 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; (20) 52.222-39, EMPLOYMENT REPORTS ON SPECIAL VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS, and; (31) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER____CENTRAL CONTRACTOR REGISTRATION;. 52.217-9, SECURITY REQUIREMENTS; 52.219-11
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS10Q2157/listing.html)
- Place of Performance
- Address: 4201 Wilson Blvd, Arlington, Virginia, 22230, United States
- Zip Code: 22230
- Zip Code: 22230
- Record
- SN02150168-W 20100516/100514235138-6ca5e4fbc76502aa2794c241ee5fc383 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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