SOLICITATION NOTICE
X -- NLRB Regional Directors Conference
- Notice Date
- 5/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Labor Relations Board, Division of Administration, Acquisitions Management Branch, 1099 14th Street, N.W., Washington, District of Columbia, 20570, United States
- ZIP Code
- 20570
- Solicitation Number
- NLRB-OPS-10-004
- Archive Date
- 6/17/2010
- Point of Contact
- Delfina St. Clair, Phone: 2022734212, Douglas S. Wolf, Phone: 202-273-4218
- E-Mail Address
-
delfina.st.clair@nlrb.gov, doug.wolf@nlrb.gov
(delfina.st.clair@nlrb.gov, doug.wolf@nlrb.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) # NLRB-OPS-10-004. This RFP will result in the award of a Firm Fixed Price contract for hotel lodging, catering and conference rooms for the National Labor Relations Board's Senior Agent Conference. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-41, effective May 13, 2010. Overview: The National Labor Relations Board (NLRB) is an independent federal agency created by Congress in 1935 to administer the National Labor Relations Act, the primary law governing relations between unions and employers in the private sector. The statute guarantees the right of employees to organize and to bargain collectively with their employers, and to engage in other protected concerted activity with or without a union, or to refrain from all such activity. Requirement: The Fiscal Year 2011 Regional Directors Conference with be held in Headquarters in conjunction with a Conference to be sponsored by the NLRB and George Washington Law School. The RD Conference will be held on Wednesday, October 27 and a half day on Thursday October 28, 2010. The Conference with GW Law School will begin in the afternoon of Thursday, October 28, 2010 and conclude on Friday, October 29, 2010 at 5:30 pm. Regional Directors will be attending both events. Therefore, the Agency needs sleeping rooms in a DC hotel located no more than 1.5 miles west of Headquarters or no more than.5 miles east, south or north of Headquarters. This requirement is to ensure that conference participants are within walking distance of the two conferences. Participants will be arriving on Tuesday, October 26, 2010 in the afternoon and departing on Saturday, October 30, 2010 (4 nights). Sleeping rooms are needed for 35 to 38 participants. Set forth below are the requirements and evaluation criteria for the sleeping rooms. Property Details: The hotel must provide lodging for 35-38 individuals. It must be located no more than 1.5 miles west of NLRB Headquarters (1099 14th St. NW, Washington, DC) or no more than.5 miles east, south or north of NLRB Headquarters. This requirement is to ensure that conference participants are within walking distance of the two conferences. The hotel should have food service onsite and be within walking distance of a variety of restaurants. Rooms: Sleeping rooms should be clean, well furnished and include usual amenities for overnight accommodations. Sleeping rooms should also have complimentary high speed internet access (WIFI preferred). Participants: Approximately 35 to 38 total participants. Dates for Lodging: Attendees will be checking-in on the afternoon of Tuesday, October 26, 2010, and checking-out on Saturday morning, October 30, 2010. The contract should allow for guests to obtain additional nights lodging for themselves and family members at their own expense two days prior to and two days after the conferences. The Government, however, will not be responsible for the costs of lodging outside the dates specified in the quote. For this contract action, the NLRB will not consider or accept a quote submitted by a quoter that is not a Hotel. The RFQ does not require Event Planning Services or 3rd Party Event Planning or Consultant Services. BASIS FOR AWARD: The NLRB intends to award a Firm Fixed Price Contract. The objective of the NLRB is to select the quote that represents the best value to the government while meeting or exceeding the requirements. All evaluation factors and their relative importance are set forth in this RFQ. A site visit of the facility may be conducted prior to award. The evaluation factors are listed in order of importance. An integrated assessment of quotes using all evaluation factors found in the solicitation will be the basis for award. The award may be made based on the initial submission, with or without discussion, so contractors should submit quotes that clearly meet or exceed the requirements of the SOW. All responsible sources may submit an offer which shall be considered by the NLRB. All quoters must confirm in their quote that the facility is compliant with the Hotel and Motel Fire and Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et seq.) and the American with Disabilities Act (ADA) (Public Law 101-336)(42 U.S.C. 12101 et seq.) The NLRB is a tax exempt Federal agency; please do not include any sales taxes in quotes for which the Federal Government is exempt. To be eligible for an award, the contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or email at http://www.ccr.gov. A DUNS (Dun and Bradstreet) number is required in order to register. EVALUATION CRITERIA: The award will be made to the responsible quoter whose quote is evaluated as the best value to the Government based on the factors set forth below. Quotes that exceed the NLRB requirements may receive additional consideration under Technical Capabilities. These factors are listed in order of importance. 1) Technical Capability 2) Past Performance 3) Total Price Proposed Factor I - Technical Capability a. Contract Requirements - Quotes will be evaluated on the hotel's ability to provide all of the contract requirements relating to lodging. Quotes must address the hotel's ability to comply with the Hotel and Motel Fire Safety Act of 1990 and the Americans with Disabilities Act (ADA) as it relates to lodging. Site Visits may be conducted to evaluate the accommodations, location and amenities. b. Location - Quotes will be evaluated on the ability of the hotel to provide a facility that must be located no more than 1.5 miles west of NLRB Headquarters (1099 14th St. NW, Washington, DC) or no more than.5 miles east, south or north of NLRB Headquarters. This requirement is to ensure that conference participants are within walking distance of the two conferences. The hotel must have reasonable food services available on-site and a variety of restaurants should be within walking distance of the hotel. c. Rooms - Sleeping rooms should be clean, furnished appropriately and include the usual amenities for overnight accommodations. Sleeping rooms should also have complimentary high speed internet access (WIFI preferred). d. Availability of Dates - Quotes will be evaluated on the ability of the hotel to provide the required services on the specific dates requested. e. Other Considerations - Transportation to major airports, availability and cost of on-site guest parking. In addition, the hotel must include complimentary on-premises exercise facility with state of the art equipment available for the conference participants. Factor II - Past Performance The hotel should provide references for at least three (3) federal government contracts for similar work performed within the past three (3) years. The hotel will be evaluated based on customer satisfaction and timeliness. The contact information for each reference shall include: - Contract Value - Agency/Company Name - Description/Type of Services Provided Factor III - Price The NLRB intends to award a firm-fixed price contract. Lodging price must be at the government per diem rate of $229 per night or lower. All non-price evaluation factors when combined are significantly more important than price; however, as quotes become more equal in their technical merit, the proposed price may become the determining factor for award. The Government intends to evaluate quotes and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. In case of a receipt of a large number of quotes, the evaluation team will evaluate quotes in phases in order to progressively reduce the number of quotes being considered for contract award. First, technical quotes will be evaluated using streamlined methods to eliminate those quotes that are either unacceptable or are not considered to be as good as quotes remaining in the competition. a. If a large number of offers still remain, price quotes will be evaluated to eliminate those quotes that are either unacceptable or are not considered to be valued as well as quotes remaining in the competition. b. If a large number of offers still remain, past performance will be evaluated to eliminate those quotes that are not sufficiently competitive to be selected for award. c. After the number of offers is reduced to a reasonable number, if needed, site visits and/or discussions will be conducted with those remaining in the competition. The decision to eliminate any offers through this contingency procedure does not constitute the establishment of a competitive range, and will not obligate the NLRB to conduct discussions or to solicit or entertain quote revisions. QUOTE SUBMISSION: Quotes are to provide the requested information in a brief and succinct manner, making every effort to present information clearly and concisely. Quotes should address the requirements of the project consistent with the evaluation criteria described in this Solicitation. Lengthy narratives containing extraneous information are discouraged. All information shall be submitted in English. Quotes that do not follow this format or otherwise include documentation that is difficult to read, may be rejected or may result in a lower evaluation rating. If a hotel contract is necessary, it shall be submitted with your technical and price quote, along with descriptive literature to include sleeping rooms, meeting room space, diagrams, and square footage and menus. Quotes must indicate whether the hotel agrees to the right of the NLRB to use its own audiovisual and computer equipment and, if there is a cost incurred for connection to hotel sound system or other charges connected to the use of own equipment. The Quoter shall submit a separate technical and cost quote that addresses the Statement of Work. Quotes are due by 4:00 p.m.. EST on June 2, 2010 via email to Delfina St Clair at Delfina.St.Clair@nlrb.gov or by regular mail. Quotes should be submitted in either Adobe Acrobat or Microsoft Word 2003. Quotes may be shipped or mailed to the following address: National Labor Relations Board Acquisitions Management Branch 1099 14th Street, NW, Room 7750 Washington, DC 20570 Attention: Delfina St Clair The NLRB Contracting Officer will serve as point of contact (POC) for inquiries and clarifications. To the extent prospective Quoters have questions or comments regarding this Solicitation, they are to be submitted in writing via email to the Contract Office at Delfina.St.Clair@nlrb.gov by 12:00 noon EST on May 25, 2010. At the NLRB's discretion, the NLRB may provide written responses to the questions or comments as appropriate. Any such responses will be posted as an Amendment to the Solicitation. SOLICITATION PROVISIONS/CLAUSES INCORPORATED BY REFERENCE This contract incorporates one or more provisions/clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a provision or clause may be accessed electronically at this address: www.arnet.gov. Contractors are encouraged to review the applicable provisions and clauses. 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation Commercial Items (JAN 1999) 52.212-3 Offeror Representations and Certifications Commercial Items (JUL 2009)** The contractor is responsible for including a complete copy of the Representations and Certifications with their offer or indicate certifications in ORCA at https:\\orca@bpn.gov** 52.212-4 Contract Terms and Conditions - Commercial Items (MAR 2009) 52.202-1 Definitions (JUL 2004) 52.203-3 Gratuities (NOV 2006) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (SEP 2007) 52.204-7 Central Contractor Registration (JAN 2007) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (NOV 2006) 52.219-1 Small Business Program Representations (MAY 2004) 52.212-5 Contract Terms and Conditions Required to Implement Statues of Executive Orders Commercial Items (MAR 2009) 52.215-1 Instructions to Offerors - Competitive (JAN 2004) The following additional FAR clauses cited in 52.212-5 are applicable: 52.203-13 Contractor Code of Business Ethics and Conduct (DEC 2008) 52.222-50 Combating Trafficking in Persons (FEB 2009) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (FEB 2009) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (OCT 2002)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NLRB/DA/OPFB/NLRB-OPS-10-004/listing.html)
- Place of Performance
- Address: 1099 14th Street, NW, Room 7750, Washignton, District of Columbia, 20570, United States
- Zip Code: 20570
- Zip Code: 20570
- Record
- SN02150603-W 20100516/100514235515-657486d591146044ccd68efe97bd680a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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