SOURCES SOUGHT
R -- Every Diabetic Counts Target Populations of Texas
- Notice Date
- 5/21/2010
- Notice Type
- Sources Sought
- NAICS
- 541613
— Marketing Consulting Services
- Contracting Office
- Department of Health and Human Services, Centers for Medicare & Medicaid Services, Office of Acquisition and Grants Management, 7500 Security Blvd., C2-21-15, Baltimore, Maryland, 21244-1850
- ZIP Code
- 21244-1850
- Solicitation Number
- CMS8aEDC
- Archive Date
- 7/3/2010
- Point of Contact
- Georgette - Vlangas, Phone: 410-786-8372, Brian W. Hebbel, Phone: 410-786-5159
- E-Mail Address
-
gvlangas@cms.hhs.gov, brian.hebbel@cms.hhs.gov
(gvlangas@cms.hhs.gov, brian.hebbel@cms.hhs.gov)
- Small Business Set-Aside
- Competitive 8(a)
- Description
- Centers for Medicare & Medicaid Services Every Diabetic Counts Hispanic/Latino/Native American Target Populations State of Texas INTRODUCTION: This is a SOURCES SOUGHT NOTICE to determine the availability of 8(a) business that can provide support to CMS on behalf of the Every Diabetic Counts (EDC)/Diabetes Self-Management Education (DSME) administrative and clinical reporting requirements. BACKGROUND The Centers for Medicare & Medicaid Services (CMS) is an advocate for providing quality access to health care for its beneficiaries. As a result, CMS is currently engaged in agency-wide initiatives which encompass public and private partnerships to address and reduce health disparities nationwide. Current Initiatives with Quality Improvement Organizations The Every Diabetic Counts (EDC) program was launched on August 1, 2008. The program provides Diabetes Self-Management Education (DSME) training to Medicare beneficiaries. DSME is the ongoing process of facilitating the knowledge, skills, and abilities necessary for diabetes self-care. This process incorporates the needs, goals, and the life experiences of the person with diabetes and is guided by evidenced-based standards. The overall objectives of DSME are to support informed decision-making, self care behaviors, problem-solving, and active collaboration with the health care team to improve clinical outcomes, health status, and quality of life. Present Mississippi Health First Initiative As a result of successful efforts in the EDC Program, CMS initiated a similar program in a state that had significant numbers of underserved and rural populations and a high prevalence rate of diabetes as noted by the Centers for Disease Control and Prevention. The state that fit this description was Mississippi. Consequently, the Mississippi Health First project was launched in October 2009. The national Collaborative partners in the Mississippi Health First project include the Administration on Aging (AOA), American Association of Diabetes Educators (AADE), U.S. Department of Housing and Urban Development (HUD), Health Services and Resources Administration (HRSA), National Institutes of Health (NIH) and the National Academy of State Health Policy (NASHP). Local collaborative partners include federally qualified health centers, Area Agencies on Aging, private physician practices, community and faith based organizations, the University of Mississippi Medical Center and many others. The Mississippi Health First initiative with combined efforts and resources from the Collaborative Partnership has the following goals: train Medicare and Medicaid beneficiaries and other patients with diabetes in the State of Mississippi; expand the number of the DSME trainers and certified sites; and establish and maintain partnerships in the community to sustain and expand this work over time. Together, CMS, its contractors, and national and state partners seek to train thousands of patients in diabetes self management. The measures for success include: recruitment of Medicare and Medicaid beneficiaries, other patients, and practicing physicians; retention of patients once enrolled in the DSME and training them to stick with the program; increased utilization measures; and improvement in outcome measures. The collaborative experiences have been initiated with numerous organizations and statewide agencies including diabetes support groups, diabetes education and screening programs, district health officers, health care facilities, professional associations, non-profit health foundations, grocery and drug stores, and others. In an effort to capitalize upon the success of the Mississippi Health First Initiative, CMS plans to conduct a similar program in the State of Texas, targeted to Hispanic/Latino and Native American underserved and rural populations with a high prevalence rate of diabetes. CMS is now conducting market research among 8(a) vendor resources that may provide these services. DESCRIPTION OF WORK: The services, products, and tasks required but may not be limited to: • Education and Training • Communication on both public affairs and programmatic issues • Develop campaigns / marketing strategies and approaches by utilizing existing resources and channels of state and national partnering organizations • Develop collaborative efforts at multiple levels (e.g., national partners, state-wide partners and local partners) • Enroll faith based organizations, community organizations, community health workers, health centers, private practices and other provider organizations in work to establish and reach ambitious goals for training patients in DSME, establishing certified sites and getting local providers certified as diabetes educators • Provide resources and supports to these local partners for activities including but not limited to referral fees for eligible patients, transportation services for patients, training site rentals, provider training to become certified educators, and support for provider organizations seeking to become certified sites • Identify targeted populations of underserved Medicare and Medicaid beneficiaries and other at-risk patients in the State utilizing results from a state-wide environmental scan to identify zip codes with large concentrations of high risk Hispanic/Latino and Native American patients • Collect data from participating practices to identify Medicare and Medicaid beneficiaries and other patients diagnosed with diabetes • Develop central data repository and use existing websites and infrastructure • Recruit Participating Practices (PP) to implement diabetes self management improvement interventions • Measure the improvements in diabetic measures to improve clinical outcomes in the priority targeted populations STAFFING REQUIREMENTS The desired source shall have the following experience: • Experience in providing health management education and training to patients and/or their caregivers, • Experience in developing campaigns/marketing strategies/collaborative efforts utilizing best practices developed by existing resources including state and national partnering organizations, • Experience working with a wide range of community health organizations and health care providers, • Experience working with underserved and rural populations especially those of the Hispanic/Latino and Native American populations, and • Experience in data collection and storage CAPABILITY STATEMENT Please provide your experience, knowledge, and capability to provide the following (refer back to the points of work above): • Discuss your background and knowledge of underserved populations and the obstacles they encounter with health care related issues. • Discuss your knowledge and experience with the CMS regulations, policy and instructions related to the Every Diabetic Counts program administration and clinical data collection. • Discuss your experience in analyzing complex processes, policies, instructions, etc., in order to complete detailed process mapping - and associated time allocation- aimed at identifying and developing more efficient and effective methods to complete work. • Provide evidence of relevant past experience and/or capability in developing and testing inter-rater reliability instruments. • Discuss your experience in receiving, compiling, analyzing, and reporting on health care data and clinical information, including information related to minimum set of data elements related to diabetes management and reporting. Interested parties having the capabilities necessary to perform the stated requirements may submit their capability statements via email to Georgette Vlangas (georgette.vlangas@cms.hhs.gov) CAPABILITY STATEMENTS MUST DEMONSTRATE THE MINIMUM REQUIREMENTS OUTLINED ABOVE. Please address each in order listed above. Capability statements shall also include the following corporate information and be limited to 15 pages. If the responding source(s) include subcontracting arrangement (teaming, partners, etc), information shall be submitted for both. a. DUNS: b. Company Name c. Company Address d. Current GSA Schedules appropriate to this Sources Sought e. Do you have a Government approved accounting system? If so, please identify the agency that approved the system. f. Type of Company as validated via the Central Contractor Registration (CCR). All must register on the CCR located at http://www.ccr.gov/index.asp. g. Company Point of Contact, Phone and Email address h. Point of Contact, Phone and Email address of individuals who can verify the demonstrated capabilities identified in the responses. Subcontracting Arrangements: All subcontractor (teaming, partners, etc) arrangements shall also include the above-cited information and certifications for each entity on the proposed team. If a Joint Venture is being submitted, approval from the U.S. Small Business Administration must be included in the capability statement package. Responses must be submitted to the designated contract specialist not later than June 19, 2010. Capability statements will not be returned and will not be accepted after the due date. This is not an invitation for bid, request for proposal or other solicitation and in no way obligates CMS to award a contract. The sole intent is to obtain capabilities for set-aside and procurement planning purposes. Contact information: Primary Point of Contact: Georgette Vlangas, Contract Specialist Alternate Point of Contact: Brian W. Hebbel, Contracting Officer
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