SOLICITATION NOTICE
89 -- RFQ For 3,300 Catered Meals, 1-12 August 2010, Fort Harrison, MT
- Notice Date
- 6/9/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 722320
— Caterers
- Contracting Office
- USPFO for Montana, P.O. Box 4789, Helena, MT 59604-4789
- ZIP Code
- 59604-4789
- Solicitation Number
- W9124V10T4015
- Response Due
- 6/21/2010
- Archive Date
- 8/20/2010
- Point of Contact
- Brad Willcockson, 4063243407
- E-Mail Address
-
USPFO for Montana
(brad.willcockson@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. MONTANA NATIONAL GUARD W9124V-10-T-4015 REQUEST FOR QUOTATION FOR 3,300 CATERED MEALS To Be Served 1-12 August 2010 at Fort Harrison, MT This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The NAICS code is 722320 and the size standard is less than $7.0 million. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26, Effective 1 June 2008 & Class Deviation 2005-00001. Offers shall propose a firm fixed price for approximately 3,300 catered meals to be served to soldiers conducting active training at Fort Harrison, MT, during 1-12 August 2010. These meals shall number (not to exceed) 1,650 dinners, 1,650 breakfasts. The actual quantity of meals will be determined on an as-needed basis and the vendor shall serve and be paid only for meals ordered and served. Vendor shall propose a firm fixed price PER MEAL for each of the two categories of catered meals dinner and breakfast, respectively according to the terms and conditions of this entire solicitation. Performance Work Statement: 1.The Montana National Guard anticipates purchasing, from a single vendor, approximately (not to exceed) 3,300 catered dinner meals, which shall consist of: 1,650 catered dinner meals and 1,650 catered breakfast meals, to be served to uniformed service members at Fort Harrison, MT, 1-12 August 2010. 2.All the meals will be served at a dining facility on Fort Harrison, Montana, to be designated by the Fort Harrison Training Site commander. 3.NO COOKING WILL BE ALLOWED IN THE DINING FACILITY IT IS FOR SERVING, ONLY. Do not e-mail the Contracting Officer to ask if cooking facilities are available on post they are not. The food must be fully cooked off site (outside of the dining facility) and transported to the serving facility fully cooked. 4.The quality of the meals must be equivalent to commercially available prepared meals. 5.All meals served must have a variety similar to the Armys standard 21 Day Menu. The vendor may substitute meals of equivalent quality and variety similar to those contained in the 21 day menu. 6.The most meals that will be required to be served at a single sitting will be 150. 7.Dinners must offer a salad bar selection with a variety of fresh vegetables and fruits. 8.Hot coffee with all condiments must be served at every meal. 9.Low-calorie, nutritious alternatives must be available at every meal. 10.The serving time of the meals must be flexible depending on the needs of the military unit. Breakfast will normally begin between 0600 and 0700, but occasionally could require serving as early as 0400. Dinner will normally begin between 1700 and 1830, but could occasionally require serving as late as 2000. 11.With at least 72 hours notice some of the meals may be designated as to go meals, which must, at a minimum, contain: TWO meat and cheese sandwiches, each separately wrapped, with at least 3 ounces each of ham, beef, chicken or turkey and cheese, a bag of chips, a fresh fruit, a dessert (cookies, cake, etc), an individual milk, and a canned or bottled non-water, non-carbonated beverage (for example: juice or sports drink). These to-go meals must be available for pick-up on Fort Harrison, sometimes, as early at 0400 hours. None of these to go meals will require field feeding, i.e., vendor staff to serve the meals in a location other than an on-post dining facility. 12.Approximately 25% of dinners must include, on request, a to go portion of the meal which will be a tasty snack and beverage course which may be served to the soldiers as a late-night snack. This will be left in the dining facility at the conclusion of the meal and will not require serving by the vendor. Examples of acceptable tasty snacks are brownies, cakes, cookies, rice-crispy treats, cheese & cracker plates, vegetable platters, fruit, and (always) coffee and hot chocolate. 13.The vendor must display a small sign or placard notifying soldiers that, Large or Extra Large portions are available on request which shall, on request, result in the soldier being served 1 X (for Large) or 2X (for Extra Large) entre portions including meat on the initial pass through the serving ling. Soldiers shall NOT be required to make a second pass through the chow line to receive extra portions. 14.The vendor must display a reader board in the serving line containing each meals menu items, along with approximate calorie count. 15. The vendor will be required to provide napkins, eating utensils, paper plates, and hot and cold beverage cups. 16.The vendor shall be responsible for cleaning the serving line and everything behind the serving line, including emptying the kitchen trash. 17.The vendor shall also be responsible for cleaning up the serving area, including wiping down the tables, sweeping the dining area floor, and emptying dining area trash. 18.The vendor shall be responsible for cleaning any heating or beverage serving appliances which may (or may not) be made available to them for their temporary use in the dining facilities. 19.The vendor is responsible for serving and portion control. Buffet style serving is required. 20.Meal pricing must include all overhead, delivery, and clean-up costs. Soliciting or accepting gratuities are prohibited. 21.Vendor will invoice meals by date and type. 22.The unit point of contact (POC) will provide vendor with head count personnel and sign-in sheets for meals. Soldiers will sign a different head count sheet for each meal. POC will coordinate with vendor to adjust numbers of meals as necessary. 23.The anticipated award will consist of 1 CLIN with one partial payment allowed after the first week of meals. No advance payment is authorized. 24.There will be appointed a COR (Contracting Officers Representative) to assist in the administration of this contract. The duties of the COR will include quality control, contract compliance, and recommendations to the Contracting Officer on the acceptability of the contractors performance. 25.The selected vendor must have a valid registration in CCR (Central Contractor Registration) and a valid CAGE code to contract with the Montana Army National Guard. Selection Process and Selection Criteria: 26.This award will be made based on price and other factors, such as food quality, variety, nutritional value, experience, and past performance. 27.The vendor should provide enough details in their proposal to allow objective evaluation of the following elements: a.Serving Line (Main Entrees). Full 12-day menu with discussion of vendors internal control measures to ensure food quality, freshness, meat quality (processed vs. non-processed); b.Variety/Quality of Salad Bar: Variety and quality of fruit and vegetables, variety and quality of salad dressings, soups, crackers, nuts, croutons, bacon bits, chopped meats, cheese, peppers, olives, cottage cheese, etc; does salad bar contain a sneeze guard to help protect salad bar items from germs? c.Variety/Quality of Beverages: Coffee quality (choice between regular, dark, and de-caffeinated?), variety of carbonated beverages, are non or low-sugar options available, choice of non-carbonated beverages, is water a choice, are both 2% and non-fat milk available, is iced tea available d.Nutritional factors: Trans-fat cooking oils, sodium content, nitrites used on salad bar, preservatives and other chemical additives; is vendor serving heat and serve food or making food from scratch? e.Condiment Bar: Variety of condiments, pump bottles or packaged, includes Tabasco, A-1, Lea & Perrins Worchester, Soy Sauce, are non-salt seasonings available, liquid coffee-creamers (including flavored creamers), regular and brown mustard, f.COR Objective Factors: How is temperature of food on food tables (above 140 / below 40?) measured and maintained, cleanliness of serving line, cleanliness of condiment area, are the bottle caps on condiments recently cleaned (they should be soaked in hot water every night), are coffee-creamers on ice, is mayonnaise on ice, etc. g.Desserts: Variety and presentation. In a refrigerated dessert case? h.Describe Presentation and Representations: Will placards and menu items be displayed, will food in serving trays tastefully garnished (star radishes, orange peels, carved apples, parsley), will serving line be festively decorated, will serving staff wear clean kitchen whites? i.Hand-washing Station: Will a hand-washing station be provided? Will it have no-rinse antibacterial agent, paper towels, and trash-can for paper towels? Note that above non-price evaluation factors, taken together, are worth approximately the same as the price evaluation factor. For an example of expected meal variety, here is the 21-Day menu: The main entrees of the 21-Day Menu are: DayBreakfastLunchDinner 1STEAK SAND/EGGSBBQ BEEF CUBESBAKED CHICKEN 2BACON/PANCAKESHAM STEAKSLASAGNA 3SAUSAGE/FRENCH TOASTSOUP/SANDWICHSHRIMP SCAMPI 4CREAMED BEEFOVEN FRIED CHICKENSWEET AND SOUR PORK 5BACON/FRENCH TOASTFRENCH DIP SANDWICHSPAGHETTI 6SAUSAGE/EGGSPIZZABBQ SPAR RIBS 7STEAK SAND/EGGSBEEF STEWBAKED STUFFED PORK CHOPS 8CREAMED BEEFCHILI DOGSROAST BEEF 9BACON/EGGSMEAT LOAFTURKEY TETRAZZINI 10SAUSAGE/EGGSMONTE CRISTO SANDWICHPEPPER STEAK 11HAM/FRENCH TOASTGRILLED HAMBURGERSBAKED CHICKEN 12CREAMED BEEFBAKED STUFFED PORK CHOPSSWEDISH MEATBALLS 13SAUSAGE/EGGSLASAGNAGRILLED STEAK 14BACON/EGGSTACOSPORK ROAST 15HAM/PANCAKESBBQ CHICKENBRAISED BEEF CUBES 16CREAMED BEEFCHILI CON CARNECOD 17SAUSAGE/EGGSSLOPPY JOESNEW ENGLAND BAKED DINNER 18BACON/FRENCH TOASTPORK CHOP SANDWICHBEEF STEW 19CREAMED BEEFHOT TURKEY SANDWICHYANKEE POT ROAST 20HAM/FRENCH TOASTPOLISH DOG SANDWICHBAKED HAM STEAKS 21Holiday BL-1Ham Sand Box Lunch BL-2Beef Sand Box Lunch BL-3Fried Chicken Box Lunch BB-4Ham Continental Break BB-5Continental Breakfast BB-6Modified Continental Breakfast Additional Information: Contractors desiring to be considered for this award must: (1)Provide a quote with all required information to MAJ Brad Willcockson, by e-mail, at brad.willcockson@us.army.mil, NOT LATER THAN 1200 hours on 21 June 2010. (2)The quote must include a clear disclosure of any required items the vendor is unable to provide, if any. (3)The quote must include a price per meal, and a total for all 3,300 meals. (4)The quote must include a valid CAGE code. Quotes submitted with prices exceeding the Governments maximum BDFA (Basic Daily Food Allowance) of $6.18 per breakfast and $13.59 per dinner may be deemed non-competitive, and excluded from consideration, without discussion. Quality Assurance: The government shall develop and provide to the selected vendor a quality assurance surveillance plan (QASP) incorporating the same factors used in source selection that monitors all service activities and ensures delivery of the high quality food services. The government will closely scrutinized the performance of the vendor according to the above factors, and the agreed upon performance standards, which may include AAR (After Action Review) input from soldiers using numerical evaluation factors. Receipt of sub-standard soldier evaluations will be deemed an adverse report on quality and will be considered by the COR is assessing overall quality of performance. In the even to of adverse COR and quality assessments, the Montana Army National Guard may, in its sole judgment - and in addition to remedies available to it for contract default - unilaterally terminate the awarded contract for convenience by giving the Awardee vendor 72 hours notice of termination. In such case, no termination charges will be awarded, and the requirement may be immediately re-solicited and the services of another vendor obtained. The contractor shall ensure the requirements of Occupational Safety and Health Administration (OSHA) and applicable Federal regulations are met. The contractor must maintain appropriate credentialing files on all employees to include, but not limited to, licensure/certification as a food handler/server, and current registration with the department of health. All food service providers must be a licensed caterer in the State of Montana. This requirement is 100% set aside for small businesses. Provisions: The provision of 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Items (April 2002) applies to this RFQ. 52.212-3 Alt I clause needs to be completed and a signed copy of this provision shall be submitted with any offer. 52.212-2, Evaluation-- Commercial Items (January 1999). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will represent the best value to the Government. The best value determination will be made by evaluating the contractors offer based the source selection criteria, above. The following Federal Acquisition Regulation (FAR) and its supplements DFAR and AFAR provisions and clauses apply to this acquisition; 52.203-3 Gratuities APR 1984 52.203-6 ALT 1 Restrictions on Subcontractor Sales to the Government OCT 1995 52.204-4 Printed on Copied-Double Sided on Recycled Paper AUG 2000 52.204-7 Central Contractor Registration APR 2008 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 52.212-1 Instructions to Offerors - Commercial Items JUN 2008 52.212-2 EvaluationCommercial Items JAN 1998 52.212-3 ALT I Offeror Representations and Certifications--Commercial Items APR 2002 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2007 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JUN 2008 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns JUL 2005 52.219-8 Utilization of Small Business Concerns MAY 2004 52.219-28 Post-Award Small Business Program Representation JUN 2007 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor Cooperation with Authorities and Remedies FEB 2008 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans SEP 2006 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans SEP 2006 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees DEC 2004 52.222-36 Affirmative Action for Workers with Disabilities JUN 1998 52.222-41 Service Contract Act of 1956 NOV 2007 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons AUG 2007 52.222-54 Employment Eligibility Verification 52.223-5 Pollution Prevention and Right to Know Information AUG 2003 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 InsuranceWork on a Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-2 Service of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection of Government Buildings, Equipment and Vegetation OCT 1995 52.252-2 Clauses Incorporated by Reference FEB 1998 252.201-7000 Contracting Officers Representative AUG 1992 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2997 252.207-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.211-7003 Item Identification and Valuation AUG 2008 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) MAR 2008 252.225-7000 Buy American ActBalance of Payments Program Certificate JUN 2005 252.225-7012 Preference for Certain Domestic Commodities MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment MAR 1998 252.247-7023 Transportation of Supplies by Sea MAY 2002 You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. If you have questions, please e-mail MAJ Brad Willcockson at the above e-mail address.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA24/W9124V10T4015/listing.html)
- Place of Performance
- Address: USPFO for Montana P.O. Box 4789, Helena MT
- Zip Code: 59604-4789
- Zip Code: 59604-4789
- Record
- SN02172317-W 20100611/100609234812-67079fbedab96dea56e2c1d4b34f44bd (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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