SOLICITATION NOTICE
Q -- Psycho-Educational Assessment/Therapeutic Counseling Services at Kaibeto Boarding School for School Year 2010-2011
- Notice Date
- 7/21/2010
- Notice Type
- Presolicitation
- Contracting Office
- BIA-Central Office Acquisitions - Reston 2051 Mercator Drive Reston VA 20191
- ZIP Code
- 20191
- Solicitation Number
- D33N0710134
- Response Due
- 7/28/2010
- Archive Date
- 7/21/2011
- Point of Contact
- Cari Fraser Contracting Officer 7033906348 cathleen.fraser@bia.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Quoters are responsible for monitoring this site for the release of any amendments or other pertinent information. This solicitation, D33N0710134, is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-42. This acquisition is a total small business set-aside.The Contractor shall provide all travel, supplies, materials, and personnel to provide Psycho Educational Assessment Services and Therapeutic Counseling Services at Kaibeto Boarding School in Kaibeto, AZ 86053 for School Year (SY) 2010-2011 from August 1, 2010 through June 30, 2011 in accordance with the Statement of Work. SOW: Background: The Bureau of Indian Education (BIE), Navajo Nation, serves as a branch of the state education agency (SEA) for several elementary and secondary schools and dormitories serving the Navajo Reservation students located in the states of Arizona, New Mexico, and Utah. The Statement of Work calls for a Contractor to assist Kaibeto Boarding School in implementing the special education and related services as authorized under P.L. 108-446 Individualized with Disabilities Education Improvement Act (IDEIA). The purpose of IDEIA program is to improve academic achievement of students with disabilities and introduce strict accountability measures to hold schools, districts, and states responsible for the academic results of students with disabilities. Approximately 50 schools will be funded Part B Funds through a formula based process to provide special education and related services for eligible children with disabilities. Period of performance: August 1, 2010 through June 30, 2011 with four 11 month option periods (Option Period 1-August 1, 2011 through June 30, 2012; Option Period 2-August 1, 2012 through June 30, 2013; Option Period 3- August 1, 2013 through June 30, 2014; and Option Period 4-August 1, 2014 through June 30, 2015).The option periods may be exercised in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Tasks: 1.Task 1: Psycho-Educational Assessment/Evaluation Scope of Work: The Contractor shall provide Psycho-Educational Assessments Services to students who are identified to receive this service. Students receiving this service will be disabled requiring re-evaluations or newly referred students requiring initial evaluation who may be disabled. The Psycho-Educational Assessment Services shall be in accordance with P.L. 105-17 and 34 CFR, Part B, 25 CFR 45, #1-80 and Section 504 of the Rehabilitation Act of 1073, 29 USC 794. The individual Psycho-Educational Assessments shall include: a.The administration of a battery of tests chosen in collaboration with the Special Education Department;b.The scoring of all tests administered;c.The interpretation of the test results;d.The provision of a Comprehensive written report describing the results of the assessments to the school within 30 days of the parent's permission to evaluate;e.Documentation that parents and the school received a copy of the individualized report;f.The Contractor shall be available to participate in MDET/MDT/IEP meetings and interpret results of the testing for parents and staff within 60 days of the parent's signed permission to evaluate;g.Follow BIA Evaluation Forms;h.Attend the Contractor provider's meeting with the Western Navajo Agency Special Education Department; andi.Provide current state certification to Western Navajo Agency Special Education Department and to Kaibeto Boarding School. The individualized written Psycho-Educational Assessment Report shall include: a.Basic student data as furnished by the referral packets from the Special Education Department, Kaibeto Boarding School;b.Diagnostic statement categories listed in 34 CFR and by ISEP;c.Reason for referral;d.Background information: educational status, history, health assessment, and prior evaluation history;e.Behavioral observations;f.Assessment of academic behavior;g.Assessment of social behavior;h.Assessment of perceptual abilities;i.Assessment of emotional behavior;j.Summary Report; andk.Recommendations for placement and instruction. The individualized written Psycho-Educational Assessment Report shall also include the following: a.Weschler Intelligence Scale of Child III;b.Woodcock-Johnson Psycho-Educational Battery Achievement;c.Wide Range Achievement Test or similar appropriate test;d.Goodenough-Harris Drawing Test;e.Developmental Test of Visual Motor-VMI-A; andf.AADM Adaptive Behavior Scale, when necessary or other assessments as deemed necessary based on individual needs of the students. The Contractor shall: a.Make twenty visits for consultation for the school year 2010-2011. The school psychologist will arrange to meet with the MDT or IEP Committees for annual review of re-evaluations, and other concerns;b.Follow BIA Evaluation Requirements; andc.Attend all school IEP and MDT meetings to review documents and provide professional input concerning the service delivery for psychological evaluations at these meetings. 2. Task 2 : Therapeutic Counseling Services Scope of Work: The Contractor shall provide Therapeutic Counseling Services at Kaibeto Boarding School, Kaibeto, Arizona. The Contractor shall provide one-on-one and small group counseling for 15 students during thirty six visits for SY 2010-2011. Students are identified through proper Psycho-Educational Assessment and Individualized Education Plans (IEP) requiring therapeutic counseling services. These students are already placed through the IEP process and may be identified as cognitively impaired, emotionally disturbed, learning disabled, or speech impaired. The Contractor shall conduct further assessment on identified students through IEPs and shall make arrangements with the Special Education Department to develop a further service visitation schedule. The Contractor shall conform with P.L. 105-17 and 34 CFR, Part B, 25 CFR 45, #1-80 and Section 504 of the Rehabilitation Act of 1073, 29 USC 794. The Therapeutic Counseling Service shall include: a.The administration of assessment chosen and/or approved by the school's Special Education Department;b.Scoring and short summaries of all assessments administered;c.The interpretation of all assessment results;d.Documentation that parents and staff received a copy of the individualized summary;e.Participation in MDT/IEP meetings to interpret results and respond to questions;f.Provide direct therapeutic counseling in individual and group settings, twice a month. Schedule on the same days, provide IEP revise, provide input on student's progress, and other related counseling services needed;g.Provide technical assistance and training to school staff who are working with students identified for counseling services as specified on IEPs;h.Provide the school and Western Navajo Agency Special Education department with a copy of state certification; andi.Attend the Western Navajo Agency Special Education Related Service Providers meeting. Responsibilities of the Contractor: The Contractor shall: 1.Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services;2.Make any additional reports or supply data to BIE which may be required to evaluate and report on the provision of related services;3.Make appropriate travel arrangements including payment for costs to be paid upon competition of the scheduled work at the Kaibeto Boarding School. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations;4.Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE; and5.Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE. Instructions to Quoters: All Quoters shall submit a quote consisting of a separate technical and price volume. The volumes shall be as follows: Volume One: Technical Quote and Volume Two: Price Quote. Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other. a. Basis of Award The Government will make an award based upon best-value. Technical factors as a whole are more important than price. The evaluation factors are as follows in descending order of importance: 1. Qualifications and Experience of Proposed Personnel2. Technical Approach3. Past Performance b. Volume 1: Technical Quote The technical quote must discuss the proposed management approach in sufficient detail to clearly and concisely demonstrate that the Quoter has an understanding of all requirements specified in the Statement of Work. The technical quote shall not contain price information; however, resource information such as data concerning labor hours and categories, materials, subcontracts, etc. must be contained in the technical quote so that the Offeror's understanding of the detail and complexity of the requirements may be evaluated. b.1 Qualifications and Experience of Proposed Personnel The Contractor shall demonstrate that current and proposed staff has an appropriate range of relevant academic and applied experience as well as licenses in Arizona in Psychology and Therapeutic Counseling. The technical quote shall contain resumes of the proposed personnel along with a copy of their applicable licenses. b.2 Technical Approach The Contractor shall describe its technical approach to accomplish each of the tasks delineated in the Statement of Work. b.3 Past Performance The Contractor shall provide recent and relevant contracts for the same or similar items, contract numbers, points of contacts with telephone numbers, and other relevant information. When evaluating past performance, the Government will focus on the areas of Quality of Service, Timeliness of Performance, Price/Cost Control, and Customer Satisfaction. Quoters should note that Past Performance related to the "quality" and how well a Contractor performed the services under a contract. c. Volume 3: Price Quote The Quoter shall prepare a firm fixed price quote that contains all information necessary to allow for a comprehensive evaluation of the costs proposed. The price quote shall include unit and total costs for the base period and each option period for the following: Base Period: August 1, 2010 - June 30, 2011 0001: Psycho-Educational Assessment Services (Initial Evaluations/Re-Evaluations) = $_____/report x 15 reports= $_________ 0002: Psycho-Educational Consultant/Meetings = $_____/day x 20 days = $_________ 0003: Psycho-Educational Extended Measures (ADHS, ED, MR, etc.) = $_____/students x 15 students = $_________ 0004: Psycho-Educational Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ 0005: Therapeutic Consultation = $_____/hour x 18 hours= $_________ 0006: Therapeutic Counseling = $_____/visits x 36 visits = $_________ 0007: Therapeutic Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0007 =$_________ Option Period 1: August 1, 2011 - June 30, 2012 0001: Psycho-Educational Assessment Services (Initial Evaluations/Re-Evaluations) = $_____/report x 15 reports= $_________ 0002: Psycho-Educational Consultant/Meetings = $_____/day x 20 days = $_________ 0003: Psycho-Educational Extended Measures (ADHS, ED, MR, etc.) = $_____/students x 15 students = $_________ 0004: Psycho-Educational Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ 0005: Therapeutic Consultation = $_____/hour x 18 hours= $_________ 0006: Therapeutic Counseling = $_____/visits x 36 visits = $_________ 0007: Therapeutic Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0007 =$_________ Option Period 2: August 1, 2012 - June 30, 2013 0001: Psycho-Educational Assessment Services (Initial Evaluations/Re-Evaluations) = $_____/report x 15 reports= $_________ 0002: Psycho-Educational Consultant/Meetings = $_____/day x 20 days = $_________ 0003: Psycho-Educational Extended Measures (ADHS, ED, MR, etc.) = $_____/students x 15 students = $_________ 0004: Psycho-Educational Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ 0005: Therapeutic Consultation = $_____/hour x 18 hours= $_________ 0006: Therapeutic Counseling = $_____/visits x 36 visits = $_________ 0007: Therapeutic Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0007 =$_________ Option Period 3: August 1, 2013 - June 30, 2014 0001: Psycho-Educational Assessment Services (Initial Evaluations/Re-Evaluations) = $_____/report x 15 reports= $_________ 0002: Psycho-Educational Consultant/Meetings = $_____/day x 20 days = $_________ 0003: Psycho-Educational Extended Measures (ADHS, ED, MR, etc.) = $_____/students x 15 students = $_________ 0004: Psycho-Educational Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ 0005: Therapeutic Consultation = $_____/hour x 18 hours= $_________ 0006: Therapeutic Counseling = $_____/visits x 36 visits = $_________ 0007: Therapeutic Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0007 =$_________ Option Period 4: August 1, 2014 - June 30, 2015 0001: Psycho-Educational Assessment Services (Initial Evaluations/Re-Evaluations) = $_____/report x 15 reports= $_________ 0002: Psycho-Educational Consultant/Meetings = $_____/day x 20 days = $_________ 0003: Psycho-Educational Extended Measures (ADHS, ED, MR, etc.) = $_____/students x 15 students = $_________ 0004: Psycho-Educational Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ 0005: Therapeutic Consultation = $_____/hour x 18 hours= $_________ 0006: Therapeutic Counseling = $_____/visits x 36 visits = $_________ 0007: Therapeutic Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0007 =$_________ The Contractor shall provide a complete explanation for each item detailing the rationale used in developing the cost. In addition, the Quoter shall submit supporting documentation that will facilitate the determination of whether the amounts proposed are fair and reasonable, e.g., vendor quotes for commercial-off-the-shelf products or services. These items are critical, as the Government will evaluate the Quoter's quote for reasonableness and completeness/accuracy. An analysis will be done on a "total price" basis consistent with a fixed price methodology, counting base and option periods as inclusive of the total fixed price.d. Questions Submission: Questions must be submitted electronically via e-mail to Cathleen.Fraser@bia.gov in Word or compatible read-only format. Quoters shall also reference the RFQ number in the subject line of their quote. The RFQ Due date (closing date) for question submission is on or before 3:00 pm Eastern Time, Friday, July 23, 2010. e.Quote Submission: Quotes must be submitted electronically via e-mail to Cathleen.Fraser@bia.gov in Word or compatible read-only format. Quotersshall also reference the RFP number in the subject line of their proposal. The RFQ Due date (closing date) for quote submission is on or before 3:00 pm Eastern Time, Wednesdsay, July 28, 2010. f. Basis for Award: Award will be made the Quoter whose quote contains the combination of evaluated factors offering the best overall value to the Government. This will be determined by comparing differences in technical merit with differences in price to the Government. In making this comparison, the Government is more concerned with obtaining superior technical merit. However, the Government will not make an award at a significantly higher cost to the Government to achieve only slightly superior technical merit. SPECIAL PURCHASE ORDER REQUIREMENTS a. Background Investigation: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duites and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of the Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to purchase order award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the services involves contact with or regular control over Indian children. b. Travel: The Contractor will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the Federal Travel Regulations in effect on date of travel.The Contractor shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. CLAUSES: This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. The provisions at FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008) and FAR 52.212-3 Offeror Representations of Certifications (Aug 2009) apply to this acquisition. Quoters must include a complete copy of the provision FAR 52.212-3, Offeror Representations and Certification/Commercial Items with their quote. If the Quoter does not have a copy of this provision, you may obtain a copy at www.arnet.gov or contact the CO to receive a copy. Provision FAR 52.252-1Solicitation Provisions Incorporated by Reference...Clauses Incorporated by Reference, FAR 52.212-4 Contract Terms and Conditions-Commercial Items (June 2010), FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (July 2010), FAR 52.219-6 Notice of Total Small Business Set-Aside (June 2003); FAR 52.219-8 Utilization of Small Business Concerns (Oct 2000); FAR 52.219-14 Limitations on Subcontracting (Dec 1996); FAR 52.222-3 Convict Labor (June 2003); FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Aug 2009); FAR 52.222-26 Equal Opportunity (Mar 2007); FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietman Era, and Other Eligible Veterans (Sept 2006); FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998); FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001); FAR 52.225-13 Restrictions on Certain Foreigh Purchases (June 2008); FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003). FAR 52.217-8 Option to Extend Services (Nov 1999). FAR 52.217-9 (Mar 2000). Department of the Interior Acquisition Regulation (DIAR): 1452.226-70 Indian Preference (Apr 1984), 1452.226-70 Indian Preference Program (Apr 1984).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/D33N0710134/listing.html)
- Place of Performance
- Address: Kaibeto, AZ
- Zip Code: 86053
- Zip Code: 86053
- Record
- SN02212654-W 20100723/100721234949-296d87fa5b80bf9a2faa58c4289c4284 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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