Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 16, 2010 FBO #3218
SOLICITATION NOTICE

67 -- Archival Flatbed Viewing Tables - Solicitation, Salient Characteristics, Encl 1 & 2

Notice Date

9/14/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

512110 — Motion Picture and Video Production
 

Contracting Office

National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
 

ZIP Code

20740-6001
 

Solicitation Number

NAR-NW-10-Q-0014
 

Archive Date

10/8/2010
 

Point of Contact

Alice Keefe, Phone: 3018371821, Ann Harrison, Phone: 3018370772
 

E-Mail Address

alice.keefe@nara.gov, ann.harrison@nara.gov
(alice.keefe@nara.gov, ann.harrison@nara.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

Solicitation, Attachment 1 - Salient Characteristics, Enclosure 1 - RFQ Information Sheet, & Enclosure 2 - Additional NARA Terms and Conditions DESCRIPTION : This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed price proposals are being requested and a written solicitation will not be issued. The solicitation number is NAR-NW-10-Q-0014 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-45 effective August 30, 2010. This is a 100% small business set-aside under NAICS 512110 with a size standard of $29,500,000.00. The Government reserves the right to make an award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures of FAR Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation. Award will be made to the offeror whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this order will be obtained through a lowest priced technically acceptable evaluation. BACKGROUND: The Special Media Archives Services Division (NWCS) of Access Programs (NWC) of the National Archives and Records Administration (NARA) is replacing several old and worn flatbed film viewers used for reviewing and appraising new accessions, as well as quality checking archival sets of films against their Reference and Intermediate videos. This may include using an appropriate CCD camera to capture the image directly from the prism and record out to VHS or DVD. REQUIREMENTS : Total price for CLINs 0001 through 0003 [For evaluation purposes, the price will be determined by multiplying the Qty. by the Unit Price.] must include all enumerated requirements, as well as, installation and shipping. The Government will consider Brand Name or equal items (see Salient Characteristics). All measurements are in millimeters (mm). CLIN 0001 16mm 6 Plate Archival Flatbed Viewing Table, Qty. 1 each, Mfr.: Elektronik Mechanik (KEM), Mfr. Part No. KS 6.16: MT/OP. Picture control table with 24-sided KEM Scope hollow prism. B. Film formats: 16 normal and Super 16. C. Film sound speeds: 16, 18, 20, 22, 24 & 30 fps, variable speed: 3 - 100 fps. D. Comopt / Commag sound replay (mono). CLIN 0002 35mm 6 Plate Archival Flatbed Viewing Table, Qty. 1 each, Mfr.: Elektronik Mechanik (KEM), Mfr. Part No. KS 6.35: MT/OP. Picture control table with 18-sided KEM Scope hollow prism. B. Film formats: Silent, Academy, 1.85 and Super 35. C. Film sound speeds: 16, 18, 20, 22, 24 & 30 fps, variable speed: 3 - 100 fps. D. Comopt / Commag sound replay (mono). CLIN 0003 Installation, Training and Shipping for CLINs 0001 and 0002. DELIVERY : Packaging must be in a manner that prevents damage to the projection flatbed editor tables and motion picture flatbed editor tables during shipment. Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Delivery will be made to the following location: NARA - A-II; 3301 METZEROTT RD, COLLEGE PARK, MARYLAND 20740-6001 no later than 120 calendar days after award of order (CLINs 0001 and 0002). Installation must occur on a schedule mutually agreed upon by the vendor and the Government (no later than 180 calendar days after award of order). CLIN 0003, Training, must occur on a schedule mutually agreed upon by the vendor and the Government (no later than 210 calendar days after award of order). Vendor's price quotation shall be based on the cost to supply the requirement as expressed in CLINs 0001 through 0003. The following clauses and provisions are incorporated and are to remain in full force in any resultant firm-fixed price purchase order: FAR 52.212-1, Instructions to Offerors-Commercial Item(Jun 08); FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jun 08)--offerors shall complete only paragraph (k) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (j) of this provision--a copy of the provisions can be found at http://www.arnet.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions-Commercial Terms (Jun 10); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jul 10). Paragraph (b) of this clause incorporates by reference the following FAR clauses: 52.219-6 Notice of Total Small Business Set-Aside (Jun 03); 52.219-28 Post Award Small Business Program Representations (Apr 09); 52.222-3 Convict Labor (Jun 03); 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jul 10); 52.222-21 Prohibition of Segregated Facilities (Feb 99); 52.222-26 Equal Opportunity (Mar 07); 52.222-36 Affirmative Action for Workers with Disabilities (Jun 98); 52.222-50 Combating Trafficking in Persons (Feb 09); 52.225-1 Buy-American Act - Supplies (Feb 09); 52.225-13 Restriction on Certain Foreign Purchases (Jun 08); 52.232-29 Terms for Financing of Purchases of Commercial Items (Feb 02); 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 03); 52.232-36 Payment by Third Party (Feb 10); and 52.239-1 Privacy or Security Safeguards (Aug 96). FAR 52.211-6 Brand Name or Equal (Aug 99) [re: CLINs 0001 and 0002] is also applicable to this procurement as NARA will consider Brand Name or Equal items. For all non-Brand Name items, please ensure to sufficiently represent the specifications of the proposed item in order to allow for efficient and timely evaluation. SUBMISSION OF QUOTATION : Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Alice Keefe, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001 or e-mailed to: alice.keefe@nara.gov. Quotations should be received by 1:00 PM EDT on September 23, 2010. Failure to submit quotations by the due date may result in rejection of the proposal. Questions regarding this solicitation must be submitted in writing to Ms. Alice Keefe no later than 1:00 PM EDT on September 17, 2010 to be considered. Vendors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Failure to meet the deadline for receipt may result in rejection of the quotation as untimely. Telephonic responses will not be processed. ATTACHMENT 1 - SALIENT CHARACTERISTICS Motion Picture Flatbed Viewing Tables 1.0 INTRODUCTION The Special Media Archives Services Division (NWCS) of Access Programs (NWC) of the National Archives and Records Administration (NARA) is replacing several old and worn flatbed film viewers used for reviewing and appraising new accessions, as well as quality checking archival sets of films against their Reference and Intermediate videos. This may include using an appropriate CCD camera to capture the image directly from the prism and record out to VHS or DVD. 2.0 BASIC REQUIREMENTS Measurements are in millimeters (mm) 2.1 General Requirements: EQUIPMEMENT TO BE PURCHASED Qty Equipment and Services 1 16mm 6 Plate Archival Flatbed Viewing Table 1 35mm 6 Plate Archival Flatbed Viewing Table 1 Installation, Training, Shipping and Other 3.0 SPECIFIC REQUIREMENTS 3.1 (16mm) 6 Plate Archival Flatbed Viewing Table •· Must have six (6) 2,000' film plates •· Must have six (6) US Style Bobbin Core (Clutch) •· Must have Framing Knob •· Must have 24-sided hollow prism •· Must have Formats: 16 normal and Super 16 •· Must have Transport sound speeds: 16, 18, 20, 22, 24, & 30fps •· Must have Transport variable speed: 3-100 fps •· Must have Comopt/Commag/ separate transport for Optical track (front transport) and separate transport for Magnetic track (middle transport) •· Must have Shrinkage Measurement Capability w/ Shrinkage Database & Computer Cable •· Must have Digital Counter •· Must have PTR Rollers •· Must have Amplifier and Speaker •· Exciter Lamp: Red LED Diode (Cyan & Regular) 3.2 (35mm) 6 Plate Archival Flatbed Viewing Table •· Must have six (6) 2,000' film plates •· Must have six (6) US Style Bobbin Core (Clutch) •· Must have Framing Knob •· Must have 18-sided hollow prism •· Must have Formats: Silent, Academy, 1.85 and Super 35 •· Must have Transport sound speeds: 16, 18, 20, 22, 24, & 30fps •· Must have Transport variable speed: 3-100 fps •· Must have Comopt/Commag/ separate transport for Optical track (front transport) and separate transport for Magnetic track (middle transport) •· Must have Shrinkage Measurement Capability w/ Shrinkage Database & Computer Cable •· Must have Digital Counter •· Must have PTR Rollers •· Must have Amplifier and Speaker •· Exciter Lamp: Red LED Diode (Cyan & Regular) ENCLOSURE 1, RFQ Information Sheet Vendors that do not provide the required information will not be considered for receipt of the order. Statutory/Regulatory Compliance ENERGY STAR® OR FEDERAL ENERGY MANAGEMENT PROGRAM (FEMP) ENERGY USE REQUIREMENT COMPLIANCE, AS REQUIRED: YES_____ or NO_____? IPv6 COMPLIANT: YES____ or NO_____? SECTION 508 COMPLIANT: YES_____ or NO____? Specific Terms, Conditions, and Administrative information PAYMENT TERMS : DELIVERY DATE : NAME AND ADDRESS OF QUOTER : ________________________________________________________________________ TELEPHONE NO (INCLUDE AREA CODE) _____ FAX NUMBER : E-MAIL ADDRESS : ENROLLED IN CENTRAL CONTRACTOR REGISTRATION? Yes____ No____ CAGE CODE NUMBER : DUNS : Contractor Certification : [By signing the Vendor acknowledges that the information provided in response to this RFQ is correct.] NAME AND TITLE OF SIGNER : DATE OF QUOTATION : SIGNATURE OF PERSON AUTHORIZED TO SIGN : ENCLOSURE 2, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4) ADDITIONAL TERMS AND CONDITIONS I. GOVERNMENT CONTRACT SPECIALIST The Contract Specialist assigned to this contract is: Alice Keefe, Contract Specialist Telephone: (301) 837-1821 Email: alice.keefe@nara.gov II. MARK FOR INFORMATION Vendor must include the following information clearly on shipping container address label: Award Number: ____ (PIID) _____________ Accepting POC: Donna Anoskey Code: NWCS Room: 3360 III. INVOICE SUBMISSION REQUIREMENTS A. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid B. If electronic invoices are not possible original invoices shall be sent to : (1) ARC/ASD/NAR Avery Street 3-F Bureau of the Public Debt P.O. Box 1328 Parkersburg, WV 26106-1328 (2) One copy to the Contract Specialist (identified above). (3) One copy to the COR/TPOC: TBD National Archives and Records Administration Attn: Donna Anoskey, Code: NWCS Room: 3360 8601 Adelphi Road College Park, MD 20740-6001 Email: donna.anoskey@nara.gov For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-8000 C. The Vendor's invoice shall include the following information and/or attached documentation: (1) Name of the business concern and invoice date; (2) The complete contract number and/or delivery/task order number preceded by the letters NAMA; (3) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s); (4) Payment terms; (5) DUNS number; (6) Taxpayer's Identification Number (TIN); (7) Government Fund Cite; and (8) Government Organization ordering the items D. All invoices for services must be submitted on a monthly basis. E. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/NARA/NAA/AC/NAR-NW-10-Q-0014/listing.html)
 

Place of Performance

Address: 8601 Adelphi Road, College Park, Maryland, 20740, United States

Zip Code: 20740
 

Record

SN02280764-W 20100916/100914235519-fdb7cbbda560da50f6a5e1fc4e36e912 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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