PRESOL | G | Service Contract to Develop, Coordinate and Conduct Youth Group Meetings for Middle and/or High School Students in accordance with the Performance Work Statement.

FBO DAILY ISSUE OF SEPTEMBER 22, 2010 FBO #3224
SOLICITATION NOTICE

G -- Service Contract to Develop, Coordinate and Conduct Youth Group Meetings for Middle and/or High School Students in accordance with the Performance Work Statement.

Notice Date: 9/20/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 813110 — Religious Organizations
Contracting Office: Fort Riley DOC, 1792 12th Street, Fort Riley, KS 66442
ZIP Code: 66442
Solicitation Number: W911RX-10-T-0024
Response Due: 9/24/2010
Archive Date: 11/23/2010
Point of Contact: Joseph Mitchell, 785-239-4664
E-Mail Address: Fort Riley DOC
(joseph.arthur.mitchell@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Description: This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. We have a requirement for; Youth Ministry Services in accordance with The Performance Work statement as follows: PERFORMANCE WORK STATEMENT (PWS) For FY 2011 Youth Ministry Contractors 1. Description of Services. This PWS defines the Contractor requirements, government responsibilities, reporting, and control requirements related to youth ministry activities for Fort Riley, KS. Contractor shall provide youth ministry for youth, defined as Middle School and High School age students, within the Fort Riley community. Services rendered by the Contractor shall consist of providing a community-wide religious program, supporting specific youth ministry needs which cannot be provided by the Fort Riley Ministry Team or volunteers. It is the responsibility of the Contractor to articulate and develop promotional campaigns and endeavors, and to maintain records of supplies, materials and attendance of youth and volunteers. The major scope of work required shall focus on programming, developing and implementing activities for youth of the Fort Riley community in support of the established programmed services of the Fort Riley Ministry Team. 1.1. Requirements The Contractor shall perform in accordance with the performance work statement. 1.2. The Contractor shall have specific training in youth work with a minimum of two years experience in youth ministry. The Contractor shall have received a specific orientation regarding the military community and military environment. A baccalaureate degree is required. A Christian religious degree (e.g., Youth Ministry, Biblical Studies, Religious Education, or ministry) is preferred but not mandatory. Seminary education is highly desirable. The Contractor shall provide these records to the Government upon request within five working days after award of contract. 1.3. The Contractor will submit requested information to the Garrison Chaplain in order that a background check may be conducted by the Government on all individuals, including volunteers, working with youth in conjunction with this contract. Failure to provide this information will result in the ineligibility of an individual to work with the youth. 1.4. The Garrison Chaplain may require the Contractor to remove personnel working under the contract for reasons of misconduct, security violations, or suspicion of being under the influence of drugs, alcohol or any incapacitating agent. The Contractor and/or its employees/volunteers shall be subject to dismissal from the premises upon determination by the Garrison Commander that such action is necessary in the interest of the government. The Garrison Commander has the authority under 10 U.S.C. 1382 to bar individuals from the Garrison. Removal from premises and/or bars from the Garrison shall not excuse the Contractor from its duty of contract performance. 1.5 The Contractor shall maintain strict confidentiality regarding persons counseled or interviewed and information relating to individuals participating in the Fort Riley youth ministry program. The Contractor shall not relate or provide sensitive information regarding persons, personal notes, checklists, or counseling records to unauthorized persons. 2. Specific Tasks. The Contractor has overall responsibility for ensuring that all programs and activities are inclusive of all Christian traditions. The tasks below are to be completed before 30 September 2011. Contractor shall: 2.1. Develop, coordinate, and conduct 85 youth group meetings for Middle School and/or High School students. Middle School and High School youth group meetings may be combined until such time that the Protestant Religious Education Director and the Contractor agree that two separate meetings are necessary to better meet the spiritual needs of the students. These meetings may also include activities that are designed to reach out to Middle School and/or High School youth who do not normally attend a chapel. This meeting would also include hosting activities (when it is our turn) such as Bible Lunch Tuesday (B.L.T.), fellowship and outreach activity for High School students. 2.2. Conduct two (2) service projects per year at are at least four (4) hours in duration, coordinated with and approved by the Protestant Religious Education Director. Service projects may be for Middle School or High School or both, but each group should have at least two opportunities to participate in a service project. 2.3. Conduct two (2) one to two (1-2) day long retreat/activity for Middle School and/or High School youth that includes at least one over night stay. Contractor shall obtain written parental consent and medical release for participants in activities off Fort Riley, KS. 2.4. Make 70 student contacts per year during normal activities to strengthen or make new relationships. These are causal contacts at school or community events and activities with the intention of making contact with students but will generally not be to meet a particular student. This would include attending, but not hosting (see 2.1)(when it is not our turn), Bible Lunch Tuesday (B.L.T.). The Contractor will provide a by name list of contacts made in the monthly report (see 2.10). 2.5. Make 10 student contacts per year during normal activities to strengthen or make new relationships. These contacts are relational in nature in that the intention is for the Contractor to plan on meeting a particular student and spending at least 30 minutes with that student. The Contractor will provide a by name list of contacts made in the monthly report (see 2.10). 2.6. Provide four (4) one-day long recreational activities for fun, fellowship, and sharing for youth. An example of a day long recreational activity would be a trip to a water or amusement park. Activities should be coordinated with and approved by the Protestant Religious Education Director. Contractor shall obtain written parental consent and medical release for participants in activities off Fort Riley, KS. 2.7. Compile and prepare four (4) newsletters for publication. Newsletters should be published and delivered to the Garrison Chaplains Office no later than the fifth day of January, April, July and October. The Garrison Chaplains Office will be responsible for distribution of the Newsletter. Newsletters should include all youth ministry activities supported by the Garrison Chaplain for the upcoming quarter. 2.8. Conduct 24 Bible studies designed to develop personal growth in students. Bible study groups must include at least three students and 45 minutes of instruction. 2.9 The Contractor is required to submit a monthly significant activities report with each invoice. The report should include a brief description of the activity/event; the number of participants, number of volunteers and volunteers hours and the duration of activity/event. 2.10 Coordinate and conduct a youth ski trip for Middle School and/or High School students. This trip will include activities that are designed to challenge and strengthen youth faith through fellowship, worship, devotional and Bible study activities. 2.11 Contract Support Mandatory Reporting Requirement. This is an annual reporting requirement in year for the service contract. The contractor shall visit the following web site https://contractormanpower.armv.pentagon.mil and answer the 13 questions. The cost of this requirement involves your costs associated with preparation of this report. This requirement shall be completed upon award of the contract. See MANDATORY IMPORTANT INFORMATION for details for 01 Oct 2010 thru 30 September 2011. SERVICE # OF UNITS 2.1 MS & HS Weekly Club Meetings 85 2.2 MS & HS Service Projects 2 2.3 MS & HS Weekend Retreat, (1 to 2 days) 2 2.4 Student Contacts, Causal 70 2.5 Student Contacts, Relational 10 2.6 Provide day long activities for fun, fellowship 4 2.7 Prepare Newsletter 4 2.8 Bible Studies for Personal Growth 24 2.9 Monthly report 12 2.10 Ski Trip 11 2.11 Manpower Report 1 3. Requirement Summary. All work will be accomplished within the guidelines of Army Regulations and Directives, and the Garrison Chaplains Policy Statements. 4. Government Furnished Property and Utilities. The Government facilities and other materials necessary to implement their programs: 4.1. Facilities for appropriate administrative, planning, and group activities. These facilities will normally be located in the basement of Saint Marys Chapel. 4.2. Storage facilities for storage of all teaching materials and supplies. These storage facilities will normally be located on the Main Post and Saint Marys Chapel property. 4.3. Use of equipment to include projector, television, VCR/DVD player, and use of a copy machine and/or print shop. 4.4. Supplies to include paper products for publicity, markers, refreshments for events, and fuel for transportation in conjunction with approved youth ministry activities. 4.5 The Contractor shall provide a detailed list of all teaching materials and/or supplies to the Government Religious Education Director for approval. 4.6. Limited use of Transportation Motor Pool (TMP) vehicles for the transportation of youth for specified events in conjunction with approved youth ministry activities. Requests shall be made through the Garrison Chaplains Office (Garrison NCOIC). All requests are subject to approval of the Garrison Chaplain and dependent upon availability of vehicles and authorized drivers. Contractor shall comply with all TMP regulations and policies. 4.7 Property Accountability. Contractor will be required to sign hand receipts for all issued Government property, including for any keys described in paragraph 8.4 of this document. Any Government property lost or destroyed as a result of negligence on the part of the Contractor will be replaced by the Contractor at the current Government replacement cost of the property as determined by the Contracting Officer. 5. Contractor(s) - Furnished Items. The Contractor shall furnish all other required materials beyond what they have access to as specified in section 4 above. 6. Quality Control. The Contractor shall implement a Quality Control Program, which identifies potential and actual problem areas in fulfilling requirements of this contract as specified, and results in corrective action throughout the life of the contract. The Contractor shall submit a Quality Control Plan (QCP) at the pre-performance conference. Changes to the QCP shall be provided to the Contract Officer (KO) ten (10) calendar days in advance of implementation. The basic tenet of the program is that the Contractor is responsible for maintaining quality. All methods, procedures, and forms shall support this concept. As a minimum the QCP shall address the following issues: 6.1. Be structured to assure independence from any other parts of the Contractors organization. 6.2. Have direct accountability to the Contractors top management. 6.3. Address overall program management and administration. 6.4. Be a comprehensive program to plan and deliver quality services. 6.5. Cover all services described in the contract, prioritize services, and concentrate on the most important services. 6.6. Describe a method acceptable to the Government identifying deficiencies in the quality of services performed under this contract before the level of performance becomes unacceptable, and address procedures for corrective/preventive action without dependence upon government direction. 6.7. A set of procedures to establish a file system of all inspections to be conducted by the Contractor and the corrective action to be taken. This documentation shall be provided to the Government within one workday of the request. 6.8. Describe the methods of communication with the Government regarding Contractor performance of the contract. 7. Quality Assurance. The Government will monitor the Contractors performance under this contract using quality assurance procedures. Under this contract the Protestant Religious Education Specialist will serve as the monitoring official. Any substandard performance noted under the monitoring procedures will be reported to the Contractor for corrective action. 8. General Information. 8.1 Physical Security/Key Control. The Contractor bears the responsibility for physical security and key control under the provisions of this contract. The Contractor shall be responsible for keys provided by the government. Keys shall be safeguarded and not be duplicated. 8.1.1 The Contractor shall report any theft, loss, duplication or misplacing of keys to the government within one hour of the discovery of the occurrence. 8.1.2 The Contractor shall reimburse the government for replacement of keys and/or re-keying of locks as a result of keys being duplicated, lost or misplaced by the contractor or while under the responsibility of the contractor. 8.1.3 The Contractor shall be responsible for security of facilities and property made available by the Government in conjunction with the performance of this contract. 8.2 Fire protection. Contractor shall comply with Garrison regulations for fire protection and fire prevention. 8.3 Safety. Contractor shall implement safety practices in accordance with applicable regulations to prevent accidents and preserve the life and health of the Contractor and of all persons associated in any way with the performance of this contract, As well as all health and immunization and environmental health requirements and provide/or maintain documentation. 8.4 Contractor shall perform preventive maintenance checks on all vehicles prior to operating vehicles and transporting one or more youth and/or volunteers in conjunction with performance of this contract. The Contractor must complete accident avoidance training prior to operating a Government owned, rented, or leased vehicle. 8.5 Smoking. Contractor shall comply with policies governing smoking in facilities at Fort Riley. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Fac 2005-43, Effective 02 Aug 2010. This requirement is un-restricted. The applicable NAICS code is 813110 with a size standard of $7,000,000.00. There will be a total of 11 Contract Line Item Numbers, consisting of: CLIN 0001; Develop, coordinate, and conduct 85 youth group meetings for Middle School and/or High School students. Middle School and High School youth group meetings may be combined until such time that the Protestant Religious Education Director and the Contractor agree that two separate meetings are necessary to better meet the spiritual needs of the students. These meetings may also include activities that are designed to reach out to Middle School and/or High School youth who do not normally attend a chapel. This meeting would also include hosting activities (when it is our turn) such as Bible Lunch Tuesday (B.L.T.), fellowship and outreach activity for High School students. CLIN 0002; Conduct two (2) service projects per year at are at least four (4) hours in duration, coordinated with and approved by the Protestant Religious Education Director. Service projects may be for Middle School or High School or both, but each group should have at least two opportunities to participate in a service project. CLIN 0003; Conduct two (2) one to two (1-2) day long retreat/activity for Middle School and/or High School youth that includes at least one over night stay. Contractor shall obtain written parental consent and medical release for participants in activities off Fort Riley, KS. CLIN 0004; Make 70 student contacts per year during normal activities to strengthen or make new relationships. These are causal contacts at school or community events and activities with the intention of making contact with students but will generally not be to meet a particular student. This would include attending, but not hosting (see 2.1)(when it is not our turn), Bible Lunch Tuesday (B.L.T.). The Contractor will provide a by name list of contacts made in the monthly report (see 0010). CLIN 0005; Make 10 student contacts per year during normal activities to strengthen or make new relationships. These contacts are relational in nature in that the intention is for the Contractor to plan on meeting a particular student and spending at least 30 minutes with that student. The Contractor will provide a by name list of contacts made in the monthly report (see 0010). CLIN 0006; Provide four (4) one-day long recreational activities for fun, fellowship, and sharing for youth. An example of a daylong recreational activity would be a trip to a water or amusement park. Activities should be coordinated with and approved by the Protestant Religious Education Director. Contractor shall obtain written parental consent and medical release for participants in activities off Fort Riley, KS. CLIN 0007; Compile and prepare four (4) newsletters for publication. Newsletters should be published and delivered to the Garrison Chaplains Office no later than the fifth day of January, April, July and October. The Garrison Chaplains Office will be responsible for distribution of the Newsletter. Newsletters should include all youth ministry activities supported by the Garrison Chaplain for the upcoming quarter. CLIN 0008; Conduct 24 Bible studies designed to develop personal growth in students. Bible study groups must include at least three students and 45 minutes of instruction. CLIN 0009; The Contractor is required to submit a monthly significant activities report with each invoice. The report should include a brief description of the activity/event; the number of participants, number of volunteers and volunteers hours and the duration of activity/event. CLIN 0010; Coordinate and conduct a youth ski trip for Middle School and/or High School students. This trip will include activities that are designed to challenge and strengthen youth faith through fellowship, worship, devotional and Bible study activities. CLIN 0011; Contract Mandatory Reporting Requirement. The contractor shall report ALL contractor manpower required for performance of this contract. See Contractor Manpower Reporting (CMR) instructions in the Supplemental Information Section. If needed, please refer to the CMR users guide at the website provided in the Supplemental Information Section to assess the level of effort that will be required to comply with this requirement. Reporting must occur by Oct 31 for all contracts that were modified or created during the just completed fiscal year (Oct 1 to Sep 30). If contract performance is completed before Sep 30 of a fiscal year, the data may be entered upon contract completion rather than waiting for the end of the fiscal year.NOTE: Contractor will be paid upon submission of report and provision of proof of said submission to be determined by the Government. Your price shall be FOB destination. Inspection and acceptance shall be at destination. Payment will be made via Wide Area Work Flow (WAWF). You must be registered in the Central Contractor Registration (http://www.ccr.gov/), have a valid ORCA on file at: https://orca.bpn.gov/ and be registered in WAWF at: https://wawf.eb.mil/. Award shall be made to the best value; technical, warranty, past performance and price quote. You shall submit commercially available literature on your Company that demonstrates that all of the above capabilities are met. From the Federal Acquisition Regulation (FAR), the following provisions and clauses are applicable to this solicitation: FAR 52.000-4014; 52.212-1, FAR 52.212-3, FAR 52.212-4, FAR 52.212-5 (52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.222-41, 52.222.42, 52.232-33), 52.217-8, 52.232-18, 52.232-19. and DFARS 252.203-7000, 252.212-7000, 252.212-7001 (252.225-7001, 252.225-7001) DFAR 252.232-7003, DFAR 252.204-7004, DFAR 252.246-7000, DFAR 252.247-7023 Alt III Full text of these clauses may be found at http://farsite.hill.af.mil/. From the Defense Federal Acquisition Regulation Supplement (DFARS), the following provisions and clauses may be found at http://farsite.hill.af.mil/vfdfara.htm.A copy of the combined synopsis/solicitation is available at: http://www.riley.army.mil/Services/Fort/Contracting.asp for download. Your quote information and commercial literature shall be submitted electronically to joseph.arthur.mitchell@conus.army.mil or by facsimile to (785) 239-5178 Attn: Joe Mitchell no later than 2:00 PM CST on 24 Sep 2010.
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Place of Performance: Address: Fort Riley DOC 1792 12th Street, Fort Riley KS; Zip Code: 66442
Record: SN02288917-W 20100922/100920234926-0b0a39e81b93f59e1b1207af43058cc2 (fbodaily.com)
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G -- Service Contract to Develop, Coordinate and Conduct Youth Group Meetings for Middle and/or High School Students in accordance with the Performance Work Statement.