PRESOL | S | Weekend Housekeeping Services

FBO DAILY ISSUE OF OCTOBER 21, 2010 FBO #3253
SOLICITATION NOTICE

S -- Weekend Housekeeping Services

Notice Date: 10/19/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 561720 — Janitorial Services
Contracting Office: Department of Veterans Affairs;VA Salt Lake City Health Care System;VISN 19 Rocky Mt Network Contracting Ctr;500 Foothill Blvd.;Glendale CO 80246
ZIP Code: 80246
Solicitation Number: VA25910RP0245
Response Due: 11/24/2010
Archive Date: 1/23/2011
Point of Contact: C. Jean Olson
E-Mail Address: Contract Specialist
(jean.olson@va.gov)
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Prospective offerors are encouraged to view this site frequently for any amendment to the solicitations. This solicitation is issued as a Request for Proposal (RFP), solicitation number VA-259-10-RP-0245. The George E. Wahlen Salt Lake City Health Care System, Salt Lake City, Utah, has a requirement for weekend housekeeping services. The contract period shall be for a base year with the Government's option to extend for (4) four additional one-year periods. STATEMENT OF WORK 1. QUALIFICATIONS OF OFFERORS/QUOTERS: Offers/quotes will be considered only from offerors/quoters who are regularly established in the business called for and have a successful two (2) year work history of contracts, and who, in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. If a pre-award survey is conducted, the contractor shall have management officials, of the appropriate level, represent the firm. The contracting Officer's Technical Representative (COTR) will also be available. The contractor shall also be prepared to present a briefing regarding the manner in which he/she intends to accomplish contractual obligations. Contractor shall address the technical evaluation factors in the presentation. 2. CONFORMITY TO REGULATIONS: The contractor shall conform to all regulations, Federal, State, and local, governing acceptable methods of sanitary maintenance, procedures, and maintenance products. Included are regulations from the Environmental Protection Agency, the Joint Commission on Accreditation of Healthcare Organizations, and the Occupational Safety and Health Administration (OSHA). The contractor shall follow all Environmental Care Standards (EC Standards). 3. GENERAL: a.The Medical Center shall provide all supplies, materials, equipment, training, and transportation to perform all tasks as identified below. All work is to be performed in accordance with the guidelines established by Federal, State and local ordinances, as well as Veterans Administration regulations and Joint Commission standards or equal. The Contractor's Procedure Manual and Quality Control Manual should conform to these guidelines as well. b.The Contractor's Quality Control Manual must outline the specific methods by which the assessment of conditions is made and a plan of improvement formulated to ensure a positive first impression exists throughout the Medical Center. c.The contractor will perform their duties primarily in the main hospital buildings, Building #1, Building #3 and Building #14. The only time they will be required to provide services in any of the other VA buildings on this campus is if there is a major situation such as a flood and/or water leak that cannot wait until the next normal work day for hospital staff to handle. If this occurs, the contractor's supervisor will be paged from the hospital boiler plant instructing them where to report to aid in the cleanup. d.The contractor is responsible to clean the following inpatient wards: 2-East Acute Medicine, Telemetry, Medical Intensive Care Unit (MICU), Surgical Intensive Care Unit (SICU), 3-West, and 3A Inpatient Mental Health. e.The contractor is also responsible to clean the following surgical, outpatient and public areas of the hospital: Operating Rooms, Cardiology Procedure rooms, Emergency Department, Pharmacy, HOPTEL, Pulmonary procedure room, Blood Draw, main lobby, main entrance ways, public restrooms and break rooms as assigned. 4. SCHEDULING: a.Normal business hours for the Medical Center are 8:00 a.m. to 4:30 p.m., Monday through Friday. The Contractor's working hours will be Saturdays and Sundays from 7:00 a.m. to 3:30 p.m. b.The COTR shall approve any activity performed by the Contractor during other than established hours in writing. c.It is required that the contractor assign sufficient staff to the Medical Center daily to perform all required tasks (a minimum of 8 employees). Contract personnel must be available at all times during normal contract working hours. Personnel are required to immediately respond to any emergencies, such as spills, vomits, etc. d.TASKS and DEFINITIONS and CLEANING REQUIREMENTS AND FREQUENCIES detailing the required environmental tasks are listed in Item #26 & Item #27. The Contractor must provide a detailed schedule, showing how and when the services will be performed to the Contracting Officer no later than two (2) weeks prior to the contract start date. 5. STANDARDS: All sanitary maintenance tasks shall be accomplished to meet the minimum guidelines shown in items #26 and #27 below. 6. COVERAGE: Environmental sanitation services required of the Contractor are contained in items #26 and 27 below. 7. INTERFERANCE TO NORMAL FUNCTIONS: Contract personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of patients, personnel, equipment, and carts. 8. DISPOSAL OF HAZARDOUS WASTES: The Contractor shall not dispose of any chemical containers or any other materials contaminated by the cleaning chemicals in any location in the clinic except as specified by the Contracting Officer or designee. 9. SAFETY: a.In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. b.The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer or COTR may issue an order stopping all or any part of the work and to hold the Contractor in default of the contract. c.The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. d.All materials and equipment will be secured during breaks, and will not be removed from the facility. All equipment will be properly stored at the end of the workday. 10. REQUIRED REPORTS: a.Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances that pertain to any duties contained in this contract. b.Work schedules or area routines shall be provided in written form for concurrence by the Contracting Officer or COTR and must be approved prior to implementation. 11. COMMENCEMENT OF WORK: Contractor shall be required to complete all staff training and begin all work specified by the contract within thirty (30) days of notice of award. 12. CONTRACTOR TRAINING AND DOCUMENTATION: a.The Contractor shall be responsible for initial training covering the topics below and the training shall be provided to the Contract personnel before contractual work begins. Contract personnel and alternates who are hired after the contract has been activated will receive training within the first ten (10) working days of their employment. 1.A general orientation of basic bacteriological concepts including the basics of how disease is caused and transmitted. 2.Proper use and handling of supplies and equipment. 3.Familiarization with local fire prevention and safety procedures. 4.Familiarization with applicable Medical Center policies/regulations and their affect on sanitation services. 5.Individual employee duties and responsibilities. 6.Procedures for replenishing supplies and obtaining equipment repair. 7.Role of Contract personnel in an emergency situation. 8.Techniques or methods for measuring the quality of work performance. 9.Medical Center emergency fire and disaster programs. 10.Infection Control Practice and standard precautions. 11.Radiation Safety. 12.OSHA Blood-born Pathogen Standard. 13.Use of Personal Protective Equipment. 14.Right-to-Know Laws and HAZCOM. 15.Material Safety Data Sheets. 16.Patient safety & security in ward 3A (mental health ward). 17.Fire Evacuation. 18.Disaster Plan. 19.General Safety and other applicable Federal, State, and local requirements. 20.Information Security 21.Privacy Training b.Records of all personnel training shall be maintained by the Contracting Officer and transmitted to the COTR within 5 days of such training. 13. SUPERVISION BY CONTRACTOR: a.The Contractor shall assign an on-site supervisor during all contract hours. This person or persons shall be solely responsible to supervise the provision of these housekeeping services to the VA Medical Center. The Contractor's Supervisor (CS) must meet the following requirements. 1.Possess the ability to keep accurate records, schedules, and timecards. 2.Coordinate daily work schedule with housekeeping management on a daily basis. 3.Possess the authority to represent the Contracting agency in all decisions if upper management cannot be contacted. 4.The Contractor's manager/supervisor will have at least two (2) years experience in housekeeping services in a healthcare environment. The Contractor will be required to submit written verifiable documentation supporting the manager/supervisor's experience. The on-site supervisor is required to be fully conversant in English. 5.Key Control: The Contractor supervisor will have access to and responsibility for all required keys. Keys will be kept in an on-site locked key box for key control. Keys will be issued to employees at the start of each shift and collected back from the employees at the end of shift. VA keys will not leave the VA property. 6.Area Assignments: A copy of the area assignments will be provided, reviewed and performed with the Contractor during the transition period. 7.Equipment/Supplies Control and Accessibility: Housekeeping equipment will be located/stored in the housekeeping closets located in the area assignments. Contract staff will have access to these closets. 8. Linen Issues and Access to Laundry: Each ward has a linen storage area that the contractor will have access to. Additional linens are also available in the EPS store room at loading dock #1. The Contractor will not have access to the Laundry plant. 9.Transitional Training: Hospital Housekeeping Supervisor and staff will work with the Contractor for three (3) weekends during transition period. 10.The contractor's on-site supervisor must carry a hospital pager at all times during contract work hours and respond to pages within 5 minutes, unless he/she is involved in an emergency situation. b.The Contractor shall establish a complete Quality-Control Program to assure the requirements of the contract are provided as specified. The Quality Control Program shall be submitted in accordance with instructions provided in item #16. c.The Contractor shall submit to the COTR a report of daily and periodic cleaning accomplishments not later than the next normal VA work day following the weekend. d.Contractor Supervisor or alternate shall respond in person, or by telephone, within one (1) hour of notification by the COTR. 14. EXPOSURE TO HAZARDOUS WORKING CONDITIONS: Contract personnel are required to perform work under potentially hazardous conditions and shall be informed of potentially hazardous situations by the Contractor. Contractor will train Contract personnel in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk and will be required to adhere to standard techniques for personnel protection. 15. MISCELLANEOUS REQUIREMENTS: a.Eating or smoking by Contractor personnel is permitted in designated areas only. This is a smoke-free facility; personnel smoking in non-designated areas shall be relieved of duty immediately by the Contractor. b.The Contractor is responsible for compliance with all appropriate JCAHO and VA regulatory record keeping. c.Contract personnel are not authorized to use Medical Center telephones for personal phone calls. Pay phones are available for this purpose. 16. QUALITY CONTROL AND QUALITY ASSURANCE FOR CONTRACT SERVICE: A. QUALITY CONTROL: Quality Control - The Contractor shall have a Quality Control Program to assure the requirements of the contract are provided as specified. Two (2) copies of the Contractor's basic Quality control Program/Manual shall be provided for review by the Contracting Officer and COTR. The information shall be provided within ten (10) calendar days from date of award. The program/manuals shall include, but not be limited to, the following: a.An inspection system covering all performance requirements specified in this contract. b.A method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. c.A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Government during the term of the contract and retained for one (1) year after the expiration of the contract. d.All aspects of the Contract work, training, and performance will be in total compliance with JCAHO and OSHA requirements and other regulatory agencies. B. QUALITY ASSURANCE EVALUATION PLAN - CONTRACTOR: a.The Contractor shall develop a Quality Assurance Plan for all work performed under this housekeeping contract. The Contractor's Quality Assurance Plan shall be submitted to the Contracting Officer no later than ten (10) calendar days from date of award for review/approval. b.The Contractor shall conduct detailed, written inspections of at least twenty percent (20%) of the area of responsibility as specified in the Statement of Work on a weekly basis. c.The Contractor's supervisor, manager, and employees shall review the written inspection. Discrepancies must be corrected within one (1) workday. Exception to the one-day rule must be submitted to the COTR requesting an extension to the corrective action. The request to extend corrective action deadline date must be approved by the COTR. d.Copies of inspections shall be provided to the COTR when the inspection report is complete and corrective action identified is applicable. e.The Contractor's supervisor shall meet with the COTR or secondary COTR to jointly conduct "informal" inspections of all areas covered by the contract quarterly. C. QUALITY ASSURNACE EVALUATION PLAN - GOVERNMENT: a.The COTR shall monitor the Contractor's performance under this contract on a weekly basis. D. BUILDING SECURITY: a.The Government shall provide the Contractor with keys to access the supply-equipment room. Keys provided to the Contractor shall not be duplicated or issued to any individual who is not physically performing duties under this contract. The Contractor and COTR shall perform an inventory of all keys at the end of the contract period. If a key is lost by Contractor personnel, both key and lock will be replaced by the Government at a cost to the Contractor. The Contractor shall notify the COTR of any lost or suspected lost key immediately. b.Contract personnel shall not lend keys or open locked rooms or areas to permit entrance by persons other than Contract personnel performing assigned duties. c.Contractor shall comply with security clearances and access controls. d.It is the responsibility of the Contractor to ensure that all extraneous articles found in areas under the jurisdiction of the Contractor shall be subject to periodic inspections by the Facility Safety Officer. e.While performing this contract, the Contractor's personnel shall observe all Medical Center security, fire, and safety regulations while on VA premises. 17. SAFETY AND FIRE PREVENTION: a.In the performance of this contract, the Contractor will take such safety precautions as necessary to protect lives and health of occupants of the building. b.The Contractor shall display appropriate warning signs in all areas where janitorial operations may cause traffic obstruction or personnel hazard. c.The cleaning of lobbies and corridors resulting in a temporarily wet or slippery floor surface shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas. d.The Contractor will comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. e.Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. f.If applicable, the Contract personnel shall interrupt their work to allow passage of Medical Center patients, personnel, equipment, or carts. g.Cleaning in the inpatient Mental Health Ward, 3A, requires special safety precautions. This ward is a secure area that requires an electronic ID badge to enter and exit. Housekeepers working in this area must ensure they do not allow anyone to enter or exit the ward, except for authorized ward staff with proper ID. Housekeepers must also ensure they maintain complete control over their housekeeping cart, supplies and equipment at all times. Many of these patients are suicidal and will attempt to take plastic bags, cleaning chemicals or power equipment to harm themselves. 18. DAMAGE AND EQUIPMENT LOSS: a.All tasks accomplished by the Contractor's personnel shall be performed to preclude damages or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures. The Contractor will report any damage or disfigurement to these items caused by Contractor's personnel. This report will be given to the COTR. The Government is not held responsible for the Contractor's belongings that are lost, stolen, or damaged. Prior to the effective date of the contract, the COTR will identify, in writing, those Government items not to be removed or otherwise handled by the Contract personnel. b.Contractor will comply with all Medical Center policies relative to personnel property (equipment) control and use. c.When the Contractor has caused damage or loss of Government property and performance is determined to be unsatisfactory, the COTR will issue a Contract Discrepancy Report. The Contractor will reply in writing, within one (1) working day, stating the reason for the unsatisfactory conditions, the corrective measures that have been taken and the preventative procedures initiated. If corrected action is not taken during the time frame specified, the Contractor will be charged and the Government agency reimbursed. d.Any damage caused to Government property or equipment during the course of the Contractor's performance of work under the contract shall be repaired or replaced to pre-existing conditions at the Contractor's own expense within five (5) working days. With VA inspection by the COTR and concurrence or at the direction of the Contracting Officer, equipment will be replaced with new equipment to be selected by VA (COTR/CO) and concurrence at no additional cost to the Government. 19. CONDITIONS OF EMPLOYMENT: a.All contract employees must be able to follow verbal and written direction in English. b.All contract employees will have the ability and knowledge in the use of common cleaning tools and the ability to operate, control, learn, and perform minor maintenance on heavy power equipment. Employees are required to have knowledge of use of a wide variety of cleaning chemicals, stain removers, and surface protective chemicals. c.Contract employees are responsible for observing prescribed safety regulations and for careful handling of power equipment to avoid hazards or injuries to self or others. Equipment, materials, and supplies must be used in accordance with recommended instructions. d.The work requires continuous walking, standing, stooping, pushing, pulling, reaching, and lifting. Employees frequently lift objects weighing up to 40 pounds and occasionally over 50 pounds. e.The work is generally performed indoors where light and ventilation are usually adequate. Contractor employees are exposed to contagious and possible infectious organisms, noise, minor cuts, bruises, minor shocks, and other possible injuries caused by working with power machines. Occasional use of a stepladder will also be required. f.The Contractor will be required to have a minimum of two (2) years experience performing housekeeping services in a healthcare environment (hospital or nursing home) and will be required to furnish written, verifiable documentation supporting this experience. 20. INTERFERENCE TO NORMAL FUNCTIONS: a.Contractor's employees are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of patients, personnel, equipment, carts, and patient care procedures. 21. REPLACEMENT EMPLOYEES: a.Contractor shall be held accountable for supporting a full work staff at all times. If an employee fails to arrive for a scheduled work shift, the contractor will be required to provide a substitute within 4 hours of the start of the work shift. b.In the event an employee is dismissed, quits, is injured, or otherwise unable to work, a replacement employee will be found by the start of the next working day prior to VA approval. 22. UNIFORMS AND PERSONNEL IDENTIFICATION: a.The Contractor's personnel shall follow applicable policies of the Department of Veterans Affairs Medical Center to include acceptable work wear (no shorts, no tank tops, no sandals, etc.) and personal hygiene and grooming. Contract personnel will be clean and neat in appearance. Contract personnel shall be aware that hats, bandannas, earphones, or plugs, and sunglasses are not acceptable during contract work hours. All Contract personnel will wear standard VA supplied housekeeping uniforms. Uniforms will be kept clean and properly maintained. b.The Government will provide all personnel assigned to perform under this contract with a readable name identification device (badge). c.Personnel Rosters - Current written rosters of all regular personnel will be provided to the COTR. The roster shall be provided within five (5) calendar days of the contract and will be resubmitted at the beginning of each month. Any changes in roster should be conveyed immediately to the COTR by means of a revised written roster. In the event that a Contractor employee reports to work and is not listed on the current roster, the employee may be sent home by the COTR until employee is reflected on the roster. 23. CONTRACTOR - FURNISHED PROPERTY AND SUPPLIES: The Contractor shall furnish, at his/her expense, all labor to perform this contract. 24. GOVERNMENT FURNISHED PROPERTY AND SERVICES: PREMISES AND UTILITIES: a.The Government shall furnish, without cost to the Contractor, designated space in building and local telephone services. The space and telephone are to be used only in connection with performance of this contract. b.The Contractor shall maintain furnished building space to the same maintenance and janitorial standards as similar areas occupied by the Government. The Contractor will not make any alterations to the space except with written permission of the Contracting Officer and at the expense of the Contractor. c.The Contractor shall vacate furnished building space and restore the premises to the condition in which received at its own expense by the time stated for contract completion. The COTR will perform an inspection 30 days prior to contract expiration. The COTR will specify, in writing, any restoration required prior to final payment. d.Materials, supplies, and/or equipment shall not be stored in areas other than as assigned. JANITORIAL EQUIPMENT: a.Environmental Programs shall supply all necessary equipment to perform the services outlined in this contract. 25. SERVICES: Emergency medical treatment will be provided to contract employees who are injured or become ill while at work within the capabilities of this Medical Facility. 26. TASKS and DEFINITIONS: a.GENERAL: The Contractor shall provide all labor, supervision, and management to perform all tasks of the contract. b.STANDARDS: All tasks shall be accomplished to meet the standards of this contract. c.CONSTANT POLICING: Policing shall be performed as necessary to maintain a "total clean" condition in those areas of contractor responsibility. d.DUST MOP: Sweep floors with clean, treated dust mops as frequently as needed. e.DAMP MOP: Rinse mop in disinfectant cleaning solution, wring, and mop floor. Allow floor to air dry. Repeat cycle until entire floor is cleaned. f.WET MOP: Rinse mop in disinfectant cleaner solution, DO NOT wring, mop floor and leave wet for at least 10 minutes or until completely dry. g.DUST AND CLEAN: Wiping down horizontal and vertical hard surfaces with a germicidal detergent, or a damp or treated cloth. Include plants, spot cleaning walls, window sills, artwork, doors, signage, furniture, and trim. h.VACUUMING: Vacuum carpets and upholstered furniture as needed. i.EMPTY TRASH: Empty waste containers. Clean waste containers when soiled or if they have an odor, replace liners. Contractor shall dispose of trash in compactor. j.AUTOMATIC SCRUB: Dust mop floor; load scrubber with water and approved cleaning agent; obtain proper cleaning pad assuring adequate amount of cleaning solution comes in contact with the hard surface floor to accomplish desired results. k.ROUTINE BATHROOM CLEANING: Routine bathroom cleaning includes replenishment of toilet paper, hand towels and hand soap. The process includes the cleaning of sinks, toilets, urinals, dispensers and floors with approved germicidal cleaners. l.VENT CLEANING: Clean all air vents of mildew, dust, and dirt by vacuuming or damp wiping. m.TV CLEANING: Clean all TVs located in corridors and waiting rooms by wiping with a damp cloth. Do not spray liquids directly on TVs or any electrical items. n.DISCHARGE CLEAN: Cleaning the bed and everything in the room including the bed frame, mattress, over the bed table, TV, over the bed lights, sink, mirror, potty chair, guest chair, bathroom, window sills, and floor. o.TERMINAL CLEAN: Done when we know or suspect that the patient in that room had an infectious disease. Same as Discharge Cleaning, PLUS washing all four walls and replacing the privacy curtain with a clean one. p.EMERGENCY SPILLS OR WATER LEAKS: The contractor is required to respond to clean up emergency spills and water leaks as quickly as possible to ensure public safety and building integrity. If contract staff are the first ones to discover a major leak or flood, they should immediately call the hospital boiler plant at extension 1043 to report it, then start the clean up process. 27. CLEANING REQUIREMENTS AND FREQUENCIES: The tasks frequencies referenced below indicates the minimum acceptable cleaning frequencies; however, it is the responsibility of the Contractor to re-clean in areas where deficiencies have been identified, recorded and reported to the Contractor/Contractor's Representative (Project Manager) by the COTR. Following the Contractor's re-cleaning, the COTR will reevaluate such areas. Re-cleaning is required until the deficiency has been corrected. A.Occupied Patient Rooms: Each occupied patient room will be cleaned with the hospital provided disinfectant at least one time each day to include; 1.Empty all trash cans, cleaning the can if needed and placing a clean liner in it. 2.Dust mop and damp mop the floor. This includes moving anything on wheels and cleaning behind and underneath it. 3.Clean the patient restroom including the toilet, shower, sink and wet mop the floor. 4.Clean the room sink and washing the mirror above it. 5.Clean any surface in the room with visible blood or other body fluids or substances on them. 6.Change out any sharps containers that are filled to the 2/3 full level. 7.Remove any bio-medical wastes and transport them to the designated storage area. 8.Refill and clean all paper towel, toilet paper, hand soap and hand sanitizer dispensers as needed. 9.Remove the full dirty linen bag from the holder and replace it with a clean bag, then transport the dirty linen to the dirty utility room. NOTE: Emptying trash, cleaning toilets and mopping spills may be necessary multiple times each day in occupied patient rooms. B.Discharge Bed and Terminal Room Cleaning: (As needed). Whenever a patient is discharged from a bed, the bed and room need cleaning immediately. This should be a Priority One job. If it is a one-bed room, then the entire room gets cleaned. If it is a two-bed room, the dirty bed and that half of the room shall be cleaned. Terminal Clean includes washing all walls and replacing privacy curtains. Regular Discharge does not require the walls to be washed or privacy curtains to be replaced unless they are visibly soiled. Steps are outlined in the attached Checklist "A" and must be followed exactly. Each housekeeper performing a terminal cleaning of a patient room must complete Checklist "A" and turn it in to their supervisor. The supervisor shall provide the checklist to the COTR. C. General Ward Cleaning: Besides normal patient room cleaning, the housekeepers must also clean other ward areas at least once daily to include: 1.Clean and restock any public restrooms in the ward area. 2.Clean the nursing station area including removing trash, dust mopping, damp mopping and cleaning the counter top. 3.Empty the trash and install a clean can liner in each open office and the doctor's work room on that ward. 4.Clean the employee break room by wiping down the table and counter tops, cleaning the sink, removing the trash, damp mopping the floor, and refilling all dispensers. 5.Clean the Bio Waste storage room and transport any full containers to the dock one storage area. 6.Dust mop and damp mop the floor in the clean supply room. 7.Clean the hallway to include dust mopping and damp mop cleanup of any spills in the hall. 8.Refill any empty hand sanitizer dispensers. 9.Clean the waiting room areas to include trash removal, cleaning up spills and vacuuming when needed. 10.Clean the nourishment room to include the counter top and floor and restock the dispensers. 11.Clean all internal glass windows and glass doors with glass cleaner. 12.Remove any empty boxes from hallways and store in dirty utility room. 13.Take all collected trash to the compactor at loading dock 1 and compact it. D.Operating Room and Cardiology Procedure Room Cleaning (as required): Anytime there is an emergency surgery or procedure on a weekend, the Operating Room or Cardiology staff will page housekeeping to come clean. The actual steps are outlined in the attached Checklist "B" and must be followed exactly. Each housekeeper that cleans an operating room or cardiology procedure room, must complete Checklist "B" and turn it into their supervisor, who will then provide it to the COTR. E.Pulmonary Blood Gas room and Break Room: (Once each day) 1.Empty all trash cans, clean if needed and place clean liners. 2.Dust mop and damp mop the floors. This includes moving anything on wheels and cleaning behind and underneath it. 3.Clean room sinks. 4.Change out any sharps containers that are filled to the 2/3 full level. 5.Restock all dispensers as needed. F.Blood Draw: (Once each day) 1.Empty all trash cans, clean if needed and place clean liners. 2.Dust mop and damp mop the floors. This includes moving anything on wheels and cleaning behind and underneath it. 3.Clean room sinks. 4.Change out any sharps containers that are filled to the 2/3 full level. 5.Restock all dispensers as needed. G.HOPTEL (daily and as required): 1.Provide DISCHARGE room cleaning as required. 2.Clean and restock any public restrooms in the HOPTEL area daily. 3.Clean the TV room by wiping down the table and removing the trash (daily), and vacuum as needed. 4.Clean the nourishment room to include the counter top and floor (daily) and restock the dispensers as needed. H.General Hospital Cleaning: In addition to cleaning the inpatient wards and the Operating and Procedure Rooms, the following areas shall also receive regular service by the weekend contractor: 1. The Emergency Department: A minimum twice daily service shall be provided; one a.m. cleaning no later than 9:00 a.m.; and one p.m. cleaning no later than 2:00 p.m.: a.Empty all trash cans, clean the can if needed and install a clean liner. b.Dust mop and damp mop all floors. This includes moving anything on wheels and cleaning behind and underneath it. c.Clean the internal patient restroom including the toilet, sink and floor. d.Clean the waiting area restrooms including the toilets, sinks and floor. e.Clean the staff restroom including the toilet, sink and floor. f.Clean each treatment room as follows: i.Clean any surface with visible blood or other body fluids or substances on them. ii.Change out full sharps containers that are filled to the 2/3 full level. iii.Remove any bio-medical wastes and transport them to the designated storage area. iv.Refill all paper towel, toilet paper, hand soap and hand sanitizer dispensers as needed. 2.The Pharmacy (Once daily): a.Empty Trash cans; clean cans if needed and install a clean liner. b.Take cardboard boxes to the baler at loading dock one. c.Clean restrooms including the toilet, sink and floor. d.Dust mop and damp mop hard floors as needed. e.Refill all paper towel, toilet paper, hand soap and hand sanitizer dispensers as needed. 3.The following additional public restrooms. (At a minimum, clean twice daily, once a.m. and once p.m.) a.Ground floor, Building 1: GC03 & GC05 by Biomedical Repair, GA08 & GA12 by IRMS. b.Ground floor, Building 14: GA07 & GA09 in ER waiting area, GA20 & GA22 in the hall just outside the ER, GC04 & GC06 by the Pharmacy waiting area. c.First floor, Building 1: 1C03 & 1B19 by the Chapel and 1G16 & 1G22 by the Library. d.First floor, Building 14: 1B21A & 1B21B inside Blood Draw 4.The main front lobby and entrance way. (At least once daily, more if required) a.Remove all trash b.Vacuum as needed c.Dust mop and damp mop as needed, especially on rain or snow days d.Clean the glass doors 5.The entrance way on the first floor of Building 1 next to Physical Therapy. (At least once daily, more if required) a.Remove all trash b.Vacuum mats as needed c.Dust mop and damp mop as needed, especially on rain or snow days d.Clean the glass doors I.SAFETY NOTE: Contract employees will post orange cones or yellow warning signs around the areas they are mopping to warn people of wet floor danger. Contract employees will ensure a dry, safe area is available for people to walk on at all times. If necessary, only mop half of the hallway, let it dry, then mop the other half. J.SANITARY STANDARDS a. Mop water and mop heads should be changed frequently. i.At least every 4 rooms for normal cleaning. ii.After every blood, urine or feces clean up. iii.When they look dirty even if they have only mopped 1 or 2 rooms. B. 3 PRICE/COST SCHEDULE WEEKEND HOUSEKEEPING SERVICES The VA Salt Lake City Health Care System has a requirement for Weekend Housekeeping Services to be performed at the VA Salt Lake City Health Care System, 500 Foothill Blvd., Salt Lake City, Utah, 84148, per the attached Statement of Work. Quantities are estimates only. Base Year: Date of Award through September 30, 2011 ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0001Clean every occupied100EA$ _____$ ______ inpatient room 0002Discharged patient room 200EA$ _____$ ______ cleaning 0003General ward cleaning200EA$ _____$ ______ 0004Operating room cleaning400EA$ _____$ ______ 0005Procedure room cleaning200EA$ _____$ ______ 0006Pulmonary blood gas room 200EA$ _____$ ______ cleaning 0007Pulmonary break room 200EA$ _____$ ______ cleaning 0008Laboratory blood draw 200EA$ _____$ ______ area cleaning 0009Hoptel cleaning200EA$ _____$ ______ 0010Emergency department 200EA$ _____$ ______ cleaning 0011Public rest room cleaning200EA$ _____$ ______ 0012Lobby and entranceways 200EA$ _____$ ______ Cleaning 0013Emergency flood clean-up100EA$ _____$ ______ Total All Items: $ ______ Option Year 1: October 1, 2011 through September 30, 2012 ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0001Clean every occupied100EA$ _____$ ______ inpatient room 0002Discharged patient room 200EA$ _____$ ______ cleaning ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0003General ward cleaning200EA$ _____$ ______ 0004Operating room cleaning400EA$ _____$ ______ 0005Procedure room cleaning200EA$ _____$ ______ 0006Pulmonary blood gas room 200EA$ _____$ ______ cleaning 0007Pulmonary break room 200EA$ _____$ ______ cleaning 0008Laboratory blood draw 200EA$ _____$ ______ area cleaning 0009Hoptel cleaning200EA$ _____$ ______ 0010Emergency department 200EA$ _____$ ______ cleaning 0011Public rest room cleaning200EA$ _____$ ______ 0012Lobby and entranceways 200EA$ _____$ ______ Cleaning 0013Emergency flood clean-up100EA$ _____$ ______ Total All Items: $ ______ Option Year 2: October 1, 2012 through September 30, 2013 ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0001Clean every occupied100EA$ _____$ ______ inpatient room 0002Discharged patient room 200EA$ _____$ ______ cleaning 0003General ward cleaning200EA$ _____$ ______ 0004Operating room cleaning400EA$ _____$ ______ 0005Procedure room cleaning200EA$ _____$ ______ 0006Pulmonary blood gas room 200EA$ _____$ ______ cleaning 0007Pulmonary break room 200EA$ _____$ ______ cleaning 0008Laboratory blood draw 200EA$ _____$ ______ area cleaning 0009Hoptel cleaning200EA$ _____$ ______ 0010Emergency department 200EA$ _____$ ______ cleaning 0011Public rest room cleaning200EA$ _____$ ______ 0012Lobby and entranceways 200EA$ _____$ ______ Cleaning ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0013Emergency flood clean-up100EA$ _____$ ______ Total All Items: $ ______ Option Year 3: October 1, 2013 through September 30, 2014 ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0001Clean every occupied100EA$ _____$ ______ inpatient room 0002Discharged patient room 200EA$ _____$ ______ cleaning 0003General ward cleaning200EA$ _____$ ______ 0004Operating room cleaning400EA$ _____$ ______ 0005Procedure room cleaning200EA$ _____$ ______ 0006Pulmonary blood gas room 200EA$ _____$ ______ cleaning 0007Pulmonary break room 200EA$ _____$ ______ cleaning 0008Laboratory blood draw 200EA$ _____$ ______ area cleaning 0009Hoptel cleaning200EA$ _____$ ______ 0010Emergency department 200EA$ _____$ ______ cleaning 0011Public rest room cleaning200EA$ _____$ ______ 0012Lobby and entranceways 200EA$ _____$ ______ Cleaning 0013Emergency flood clean-up100EA$ _____$ ______ Total All Items: $ ______ Option Year 4: October 1, 2014 through September 30, 2015 ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0001Clean every occupied100EA$ _____$ ______ inpatient room 0002Discharged patient room 200EA$ _____$ ______ cleaning 0003General ward cleaning200EA$ _____$ ______ ItemUnitTotal NumberDescriptionQtyUnitPriceAmount 0004Operating room cleaning400EA$ _____$ ______ 0005Procedure room cleaning200EA$ _____$ ______ 0006Pulmonary blood gas room 200EA$ _____$ ______ cleaning 0007Pulmonary break room 200EA$ _____$ ______ cleaning 0008Laboratory blood draw 200EA$ _____$ ______ area cleaning 0009Hoptel cleaning200EA$ _____$ ______ 0010Emergency department 200EA$ _____$ ______ cleaning 0011Public rest room cleaning200EA$ _____$ ______ 0012Lobby and entranceways 200EA$ _____$ ______ Cleaning 0013Emergency flood clean-up100EA$ _____$ ______ Total All Items: $ ______ Grand Total All Options: $ _____
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S -- Weekend Housekeeping Services