PRESOL | 71 | furniture for additional space ODAR San Francisco

FBO DAILY ISSUE OF JUNE 26, 2011 FBO #3501
SOLICITATION NOTICE

71 -- furniture for additional space ODAR San Francisco

Notice Date: 6/24/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 337211 — Wood Office Furniture Manufacturing
Contracting Office: Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
ZIP Code: 21244
Solicitation Number: SSA-RFQ-11-1477
Archive Date: 7/21/2011
Point of Contact: Ralph L Holzman, Phone: 4109659261
E-Mail Address: ralph.holzman@ssa.gov
(ralph.holzman@ssa.gov)
Small Business Set-Aside: N/A
Description: The Social Security Administration is requesting quotes for the purchase and delivery of multiple types and styles of furniture and accessories for the Office of Disability Adjudication and Review ODAR) at: 301 Howard Street 5th Floor San Francisco, CA 94105 All items must meet the salient and minimum requirements as stated per each product. All furniture is to be inside delivered to specific locations, installed and assembled as needed, with all packaging removed. The delivery date of August 8 2011 is estimated due to your possible lead times in obtaining all thefurniture needed for a single delivery by your company and the status of construction at the site. Delivery will be during normal hours 8a.m. to 4:30p.m. Mon - Fri via a streetside bay door and then freight elevator. The local contact for delivery information and mandatory 48 hour pre-delivery arrangements is Marlene Del Corto 866.964.7584 X20714. It is anticipated that there could be multiple awards. However, you may and should quote offering your best pricing based upon teaming with other GSA vendors or grouping items for maximum value, by accounting for administrative work, economics, transportation, and aesthetics. This acquisition is conducted in accordance with FAR Part 8.4. All line items in response to this RFQ must be included in the offeror's GSA Schedule contract. A copy of the price list must accompany the quote. If the item being quoted is open market this must be clearly noted. Provide the following information as well: GSA Schedule # _________________________ DUNS # _________________________ Business Size _________________________ Period of time your quote is valid _________________________ The awards will be made to the offeror's providing the best value to the government. Please email your quote to ralph.holzman@ssa.gov or fax to 410-966-9310 Quotes are due by 2 pm EDT Thursday, July 6,2011. If desired send separately any supporting literature such as specs, brochures, pictures via email (NOTE there is a 5MB per email limit for attachments), multiple emails are fine or send hardcopies to: Ralph Holzman Office of Acquisition and Grants Social Security Administration 7111 Security Boulevard, 1st Flr Rear Baltimore, MD 21244 GENERAL REQUIREMENTS: 250 lb minimum weight capacity all seating. Dimensions given are what appear to be general s tandards for each type of item. If your proposal offers a difference greater than 1/2" either way, highlight boldly. Do not propose alternates if they do not meet the minimum or maximum specifications. ITEMS: 0001 TRAINING TABLE: 36"W X 24"D 8 EA Laminate worksurface Basic steel legs - T, C, or H 0002 WORKSTATION: 36"W X 30"D 4 EA Cherry laminate Steel legs - adjustable height preferred Grommet hole Modesty Panel 0003 LECTERN: Full height stand-up 1 EA Hidden shelf Slanted reader with bookstop Cherry laminate Locking casters 0004 PROJECTION SCREEN: 60" X 60" 1 EA Matte White Freestanding on tripod 0005 CREDENZA: 72"W X 22"D X29"H 3 EA Full double pedestal Locking drawers Cherry laminate 0006 MID-BACK CONFERENCE CHAIR: 3 EA Ergonomic with tilt, tension, automatic height adjustments Approx 27-1/4"W X 25-3/4"D X 42" - 48"H Adjustable Arm Height Mesh back: Black Seat Med Grade Fabric: Black 0007 TWO-DRAWER MOBILE PEDESTAL COLOR: 9 EA Putty Beige steel Locking drawers Locking casters 15-1/2"W X 20"D X 28-1/2"H (to fit under work surface) 0008 BOOKCASE: 36"W X 12"D X 60"H 3 EA 5 shelves of which 4 adjustable Cherry finish 0009 COSTUMER COAT TREE: 65"H 4 EA Freestanding on base Cherry finish 4 hooks 0010 INSIDE DELIVERY, SET-UP, ASSEMBLY, and PACKAGING REMOVAL AGENCY SPECIFIC CLAUSES: INVOICE SUBMISSION AND PAYMENT RELATED INFORMATION (MAR 2009) You may submit your invoice, electronically via email, by regular mail, or by hand carrying it to the Office of Finance at the addresses below. Your invoice must include all of the elements of a proper invoice as defined in the invoice or payment clause used in this award as well as any other information required below or in the contract. SENDING THE INVOICE ELECTRONICALLY: Submit your invoice either as an attachment to an email message, or within the message itself, to: OFPO.OF.DAP.INVOICES@ssa.gov. FOR INVOICES NOT SUBMITTED ELECTRONICALLY: Submit an original and three (3) copies of the invoice to: If sent by mail: Social Security Administration Office of Finance Post Office Box 47 Baltimore, Maryland 21235-0047 If Hand Carried: Social Security Administration Office of Finance Customer Service Help Desk 2-B-4 East Low Rise Building 6401 Security Boulevard Baltimore, Maryland 21235-0047 The telephone number of the customer service help desk is (410) 965-0607. TAXPAYER IDENTIFICATION NUMBER (TIN) AND DUN&BRADSTREET NUMBER (DUNS): In order to assist the government in making timely payments, please include your TIN, your DUNS#, and the Order Number on each invoice. SUBMISSION OF ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION AND REMITTANCE INFORMATION: The Government shall make payment to the contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the contractor shall be responsible for providing the updated information to the CCR database. Remittance information associated with EFT payments is now available via the Internet Payment Platform (IPP) on the Department of Treasury's Internet site at http://www.ipp.gov. The IPP site provides an explanation of how the system works, security and access information, a user demonstration, and registration information. There is no charge to use the IPP system. You may also direct payment inquiries to SSA's Office of Finance by: •n Using its Financial Interactive Voice Response System (FIVR). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. You can access FIVR by calling (410) 965-0607. The services available through FIVR will be available through a Telecommunications Device for the Deaf (TDD) Line at 410-597-1395. Customer Service Representatives will be available to answer vendor payment inquiries Monday - Friday, between 8 a.m. and 4:30 p.m. Eastern Time. •n By sending an email to payment.inquiries@ssa.gov, or visiting its internet site at http://www.socialsecurity.gov/vendor/contact.htm. You can also access the IPP system through a link on this site. •(a) The contractor's invoice must include all elements of a proper invoice as defined in the invoice and payment clause used in this award (see Federal Acquisition Regulation Clause 52.212-4(g), incorporated by reference at C-1, Federal Acquisition Regulation Clauses Incorporated by Reference, and C-3.3, Invoice Submission and Payment Related Information), as well as any other information required below: · Delivery/Task Number · Hours worked through submission date with detailed breakdown and description · Partial Amount for the project through submission date · Balance Amount for the project •(b) The contractor must include in the invoice only those hours for tasks completed and submitted to SSA. •(c) The contractor must submit supporting documentation for the number of hours worked including work performed, percent of project completed, dates of service. •(d) If the invoice is incomplete or needs correction, the PROJECT OFFICER may return the invoice to the contractor for correction. Deficiencies must be resolved with the Contractor before the invoice may be certified and sent to the Office of Finance for payment. The contractor's failure to submit an initial proper invoice may result in a delay in payment. •(e) The contractor shall not submit a consolidated invoice prior to completion of services. •(f) The contractor shall submit invoices on a monthly basis for work performed in the preceding month. Security and Suitability Requirements (JUNE 2011) Acronyms and Definitions •· Access to a facility, site, system, or information means physical access to any Social Security Administration (SSA) facility or site, logical access to any SSA information system, or access to programmatic or sensitive information. •· CO - Contracting Officer •· Contractor - In this clause, this term means any entity that has a relationship with SSA because of this contract. This term includes, but is not limited to, corporations, limited liability partnerships, and individuals. •· CPOC - Company Point of Contact as specified by the contract •· CPSPM - Center for Personnel Security and Project Management •· COTR - Contracting Officer's Technical Representative •· Contractor Employee - In this clause, this term means a person hired by an SSA contractor to provide services in exchange for compensation. •· PIV - Personal Identity Verification •· Subcontractor - In this clause, this term means any entity that has a relationship with SSA's contractor because of this contract. This term includes, but is not limited to, corporations, limited liability partnerships, and individuals. •· Subcontractor Employee - In this clause, this term means a person hired by a subcontractor to provide services in exchange for compensation. •· eQIP - Electronic Questionnaire for Investigations Processing Purpose This clause provides SSA's policies and procedures concerning the conduct of background investigations (i.e. suitability determinations). The purpose of these investigations is to determine the suitability of contractors, contractor employees, subcontractors, and subcontractor employees who need access to an SSA facility, site, system, or information. If applicable, the clause also describes the process to obtain a PIV credential. PIV Credentials A PIV credential will be required for: •o Any contractor, contractor employee, subcontractor, or subcontractor employee requiring access to a SSA information system or routine, unescorted access to a SSA facility or site for a period of six months or more. (See Paragraph k. for more information.) A PIV credential will not be required for: •o •o Any contractor, contractor employee, subcontractor, or subcontractor employee requiring escorted access to a SSA facility or site for less than six months. •o Any contractor, contractor employee, subcontractor, or subcontractor employee requiring infrequent escorted access to a SSA facility or site, even if the access may be longer than six months. For example, contractors or contractor employees who provide infrequent facilities/equipment maintenance or repair, conduct onsite shredding, etc. Please Note : A background investigation is required any time a contractor, contractor employee, subcontractor, or subcontractor employee requires any type of access to a facility, site, system, or information regardless of whether a credential is required or not. The contractor is required to include the substance of this clause in any subcontract where subcontractors and subcontractor employees will have similar access as described in the preceding paragraphs. However, the contractor is responsible for obtaining all of the required forms (see paragraphs g-i) from its subcontractors and the subcontractors' employees, reviewing these forms, and submitting them to SSA. Subcontractors and subcontractors' employees shall not submit forms directly to SSA. Authorities •· Homeland Security Presidential Directive 12 •· Office of Management and Budget Memorandum M-05-24 •· The Crime Control Act of 1990, Public Law 101-647, subtitle E, as amended by Public Law 102-190 (for childcare center security requirements) •· Executive Orders 10450 and 12968 and Title 5, Code of Federal Regulations (CFR), Parts 731, 732 and 736 (for positions assigned a "National Security" designation) Background Investigation and Adjudication Process The background investigation and adjudication processes are compliant with 5 CFR 731. Listing of Applicants Upon award, the CPOC will provide to SSA an applicant listing of all individuals for whom the contractor is requesting a suitability determination (i.e., background investigation). This listing should include the contractor's name, the contract number, the CPOC's name, the CPOC's contact information, each applicant's full name, each applicant's Social Security number (SSN), each applicant's date of birth, and each applicant's place of birth (must show city and state if born in the United States (U.S.) OR city and country if born outside of the U.S.). The background investigation process does not start until the CPOC submits this applicant listing; therefore, the CPOC should submit the listing as soon as practical after award. Submit the applicant listing via U.S. Mail to the address located in paragraph i. OR via fax to 410-966-0640. Required Forms •1) eQIP SSA will initiate the eQIP process using the applicant listing provided by the CPOC. SSA will email notification to the CPOC that each applicant has been invited into the eQIP website to electronically complete their background investigation form. The CPOC will provide the website to the applicants to complete their eQIP form. The applicant will have up to seven (7) calendar days to complete the eQIP form. The seven-day timeframe begins once SSA notifies the CPOC of the eQIP invitation(s). The applicant must print the signature pages of the form (pages 5 and 6 for Standard Form (SF) 85; pages 7-9 for SF 85P), sign the signature pages, and then provide the signed originals to the CPOC. •2) Paper Forms •· Two (2) Field Division-258 charts, Applicant Fingerprint Chart ( The CO will provide the FD-258 charts at the time of contract award.) NOTE: The contractor will be responsible for obtaining and providing acceptable fingerprints for use by SSA. Regardless of the method used to fingerprint contractors, contractor employees, subcontractors, or subcontractor employees, (electronic capture or ink) the only acceptable fingerprint chart is the FD-258. •· Optional Form 306, Declaration for Federal Employment http://www.opm.gov/forms/html/of.asp •· Fair Credit Reporting Act Authorization Form Federal Investigations Notice: 98-02 •· Original signed and dated eQIP Signature Pages (See paragraph g.1 above) •· If the contractor, contractor employee, subcontractor or subcontractor employee is not a U.S. Citizen, the individual must provide SSA with a legible photocopy of his or her work authorization permit and Social Security card. Forms Completion The CPOC must ensure all paper forms are fully completed and signed prior to submission to SSA. The fingerprint charts and all paper forms must be legible or typed in black ink and all signatures must be in black ink. There must be no "breaks" in residences or employment. SSA requires complete addresses, including zip codes and phone numbers. SSA must receive forms within 30 days of signature and date. SSA will return forms not fully completed to the CPOC. To ensure the forms are completed correctly, obtain a sample of a properly completed form at the following website: http://www.ssa.gov/oag/acq/Sample_Security_Requirement_Docs%20.pdf. Access information related to the eQIP process at: e-QIP - Quick Reference Guide for the Applicant. Forms Submission The CPOC shall submit one cover sheet to SSA containing the names of all of the individuals for whom the contractor is submitting completed paperwork. This cover sheet should include the contract number, each applicant's full name, each applicant's SSN, each applicant's date of birth, and each applicant's place of birth. Submit this cover sheet along with the completed paper forms and two FD-258 fingerprint charts for each applicant to: SSA CPSPM Suitability Team 6401 Security Boulevard Room 1260 Dunleavy Building Baltimore, MD 21235 Simultaneously, the CPOC must submit a copy of the cover sheet ONLY to the COTR. The CPOC must submit the paper forms at least 15 days prior to the date work is to begin. For new contract employees, subcontractors, or subcontract employees (i.e., those who had not previously received a suitability determination under this contract) who will need access to a SSA facility, site, information, or system, the contractor must submit these forms at least 15 days prior to beginning work under the contract. Suitability Determination A Federal Bureau of Investigation fingerprint check will be used as part of the basis for making a suitability determination. This determination is final unless information obtained during the remainder of the full background investigation, conducted by the Office of Personnel Management, is such that SSA would find the individual unsuitable to continue performing under this contract. CPSPM will notify the CPOC, COTR, and CO of the results of these determinations. No contractor, contractor employee, subcontractor, or subcontractor employee will be allowed access to a SSA facility, site, information, or system until CPSPM has issued a favorable suitability determination for that contractor, contractor employee, subcontractor, or subcontractor employee. A contractor is not entitled to an equitable adjustment of the contract because of an unfavorable suitability determination(s). Additionally, if SSA determines that the number or percentage of unfavorable determinations make successful contract performance unlikely, SSA may terminate the contract for cause or default. The contractor must notify the contractor employee, subcontractor, or subcontractor employee of any unsuitable determinations as soon as possible after receipt of such a determination (see paragraph p., below, for an explanation of the appeals process). •k. Obtaining a Credential Note : This section applies only if the contractor, contractor employee, subcontractor, or subcontractor employee will have access to a facility, site, system, or information as described in the first bullet of paragraph c. Once the contractor, contractor employee, subcontractor, or subcontract employee receives notification of an acceptable suitability determination, but prior to beginning work under the contract, the contractor, contractor employee, subcontractor, or subcontract employee must appear at the respective Regional Security Office or at SSA Headquarters Parking and Credentialing Office to begin the credentialing process. The contractor, contractor employee, subcontractor, or subcontract employee must present the suitability determination letter and two forms of identification at this meeting. At least one of the forms of identification must be a Government-issued photo identification (ID) (please see Employment Eligibility Verification, I-9, for acceptable forms of ID). For SSA Headquarters access, a completed Form SSA-4395, Application for Access to SSA Facilities, signed by the contractor, contractor employee, subcontractor, or subcontract employee and the COTR is also required. The COTR will provide the SSA-4395 Form to the contractor, contractor employee, subcontractor, or subcontract employee when applicable. The contractor must contact the COTR to arrange for credentialing. The COTR is responsible for scheduling an appointment for contractors, contractor employees, subcontractors, or subcontract employees to meet with the appropriate SSA Parking and Credentialing Office or Regional Security Office and obtain a credential. Once the COTR makes the appointment, the COTR must contact the contractor to inform the contractor of the credentialing appointment(s). The COTR must also arrange for the contractor, contractor employees, subcontractors, or subcontract employees to be escorted (by either the COTR or a COTR's representative) to the appropriate credentialing office at the time of this appointment. Credentialing appointments last approximately 15 minutes. Depending on a contractor's scheduling needs and availabilities, contractor employees, subcontractors, or subcontract employees may be scheduled for credentialing all in one day (this process may take a few hours to complete, depending on the number of employees that need to be credentialed) or contractor employees, subcontractors, or subcontract employees may come in at separate times convenient to the individuals' and the COTR's schedules. SSA Headquarters' Parking and Credentialing Office representatives can be reached by emailing Parking.and.Credentialing@ssa.gov or calling 410/965-5910. Regional Security Office contact information can be found in the Appendix at the end of this clause. Contractors, Contractor Employees, Subcontractors, or Subcontract Employees Previously Cleared by SSA or Another Federal Agency If a contractor, contractor employee, subcontractor, or subcontract employee previously received a suitability determination from SSA or another Federal agency, the CPOC should include this information next to the individual's name on the initial applicant listing (see paragraph f.). CPSPM will review the information. If CPSPM determines another suitability determination is not required, it will provide a letter to the CPOC and COTR indicating the contractor, contractor employee, subcontractor, or subcontract employee was previously cleared under another Federal contract and does not need to go through the suitability determination process again. Contractor Notification to Government The contractor shall notify the COTR and CPSPM within one business day if the contractor, contractor employee, subcontractor, or subcontract employee is arrested or charged with a crime during the term of this contract, or if there is any other change in the status of the contractor, contractor employee, subcontractor, or subcontract employee (e.g., the contractor employee leaves the company; the contractor employee no longer works under the contract; the alien status of the contractor, contractor employee, subcontractor, or subcontract employee changes) that could affect the suitability determination for that individual. The contractor must provide in that notification as much detail as possible, including, but not limited to: name(s) of individual whose status has changed, contract number, the type of charge(s), if applicable, the court date, and, if available, the disposition of the charge(s). Contractor Return of PIV Credential The contractor must account for and ensure that all forms of Government-provided identification (PIV credential) issued to a contractor, contractor employee, subcontractor, or subcontract employee under this contract are returned to SSA's Headquarters' Parking and Credentialing Office or Regional Security Office, as appropriate, as soon as any of the following occur: when no longer needed for contract performance; upon completion of a contractor's, contractor employee's, subcontractor's, or subcontract employee's employment; or upon contract completion or termination. Government Control The Government has full control over and may grant, deny, or withhold access to a facility, site, system, or information and may remove contractors, or require the contractor to remove contractor employees, subcontractors, or require the subcontractor to remove subcontractor employees from performing under the contract for reasons related to conduct even after the individual has been found suitable to work on the contract (see paragraph q. below). Appeals Process for Unsuitable Determinations If a contractor, contractor employee, subcontractor, or subcontract employee would like clarification or wishes to appeal an unsuitable determination, his/her request must be in writing and submitted within 30 days of the date of the unsuitable determination. The contractor may not file appeals on behalf of its employees, subcontractors, or subcontract employees; rather, contractor employees, subcontractors, or subcontract employees must file their own individual appeals. The request for clarification and/or the appeal can be emailed to SSA at dchr.ope.hspd12appeals@ssa.gov, or mailed to: Social Security Administration Attn: CPSPM Suitability Program Officer 6401 Security Boulevard Room 1260 Dunleavy Building Baltimore, MD 21235 Removal From Duty SSA may remove a contractor, or request that the contractor immediately remove or cause to be removed any contractor employee, subcontractor, or subcontract employee from working under the contract based on conduct that occurs after a favorable suitability determination. This includes temporarily removing a contract employee, subcontractor, or subcontract employee should the individual be arrested for a violation of law pending the outcome of any judicial proceedings. The contractor must comply with these requests to remove or cause to have removed any contractor employee, subcontractor, or subcontract employee. The Government's determination may be made based on, but not limited to, incidents involving the misconduct or delinquency as set forth below: •i. Violation of the Rules and Regulations Governing Public Buildings and Grounds, 41 CFR 101-20.3. This includes any local badging requirements. •ii. Neglect of duty, including sleeping while on duty; unreasonable delays or failure to carry out assigned tasks; conducting personal affairs while on duty; and refusing to cooperate in upholding the integrity of SSA's security program. •iii. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records. •iv. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also, participating in disruptive activities that interfere with the normal and efficient operations of the Government. •v. Theft, vandalism, or any other criminal actions. •vi. Selling, consuming, possessing, or being under the influence of intoxicants, drugs, or substances that produce similar effects. •vii. Improper use of official authority or credentials. •viii. Unauthorized use of communications equipment or Government property. •ix. Misuse of weapon(s) or tools used in the performance of the contract. •x. Unauthorized access to areas not required for the performance of the contract. •xi. Unauthorized access to employees' personal property. •xii. Violation of security procedures or regulations. •xiii. Prior determination by SSA or other Federal agency that a contractor, contractor employee, subcontractor, or subcontract employee was unsuitable. •xiv. Unauthorized access to, or disclosure of, agency programmatic or sensitive information, or Internal Revenue Service Tax Return information. •xv. Unauthorized access to an agency Automated Information System. •xvi. Unauthorized access of information for personal gain (including, but not limited to, monetary gain), or with malicious intent. •xvii. Not providing for the confidentiality of and protection from disclosure of information entrusted to them. Certain provisions of the following statutes and regulations that apply to Federal employees also apply equally to contractors, contractor employees, subcontractors, and subcontract employees: The Privacy Act of 1974 The Tax Reform Act of 1976 and the Taxpayer Browsing Protection Act of 1997 SSA regulation 1 The Computer Fraud and Abuse Act of 1986 Section 1106 of the Social Security Act •xviii. Being under investigation by an appropriate authority for violating any of the above.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/SSA/DCFIAM/OAG/SSA-RFQ-11-1477/listing.html)
Place of Performance: Address: 301 Howard Street, 5th Floor, San Francisco, California, 94105, United States; Zip Code: 94105
Record: SN02481843-W 20110626/110624234617-52c670f432bcf80ce7906be0401cab8b (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

71 -- furniture for additional space ODAR San Francisco