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FBO DAILY ISSUE OF AUGUST 17, 2011 FBO #3553
DOCUMENT

V -- SAO West Leasing Symposium Conference and Lodging - Attachment

Notice Date

8/15/2011
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;VISN 18 Contracting;4135 S Power Rd. Suite 103;Phoenix AZ 85012
 

ZIP Code

85012
 

Solicitation Number

VA25811RQ0612
 

Response Due

8/18/2011
 

Archive Date

10/17/2011
 

Point of Contact

Joshua Pearlman
 

E-Mail Address

.pearlman@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

SAO West Leasing Symposium This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number (VA-258-11-RQ-0612) is being issued as Request for Quotations (RFQ) using Simplified Acquisition Procedures under FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-52. This requirement is being issued as a small business set aside under NAICS Code 721110, Size Standard $30,000,000. Interested parties must quote on all line items. Partial quotes will not be accepted. Only one (1) award of a firm fixed price contract will be made as result of this combined synopsis/solicitation. REQUIREMENTS: Department of Veterans Affairs VISN 18, 6950 E. Williams Field Rd., Mesa, AZ 85212 has a requirement for lodging, parking, and meeting space to include food and beverages on November 14 - November 18, 2011 for a location in San Antonio, Texas. Actual conference dates from November 15 thru November 17, 2011. Proposed hotel location must be within the following zip code: 78205. The contractor must be able to provide all requirements specified for conference needs below. Free internet access for conference attendees. It is requested that coffee and water be provided in the conference space for each day of the conference. Rooms provided for lodging shall be private rooms with adequate toilet facilities. The hotel must provide lodging rates within the Government per diem rate or lower for the area. VISN 18 reserves the right to conduct an on-site inspection of offered facilities. Each conference attendee will be responsible for calling the hotel and making their own reservations and securing the reservation on their own credit card. The hotel shall provide a cutoff date by which the reservations must be made to avoid paying for rooms not reserved for the conference dates. To be eligible for award under this solicitation, the hotel facility shall be listed with its current status on the Central Contractor Register (www.ccr.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offeror's proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. Additionally, contractor must comply with Department of Veterans Affairs Informational Letter (IL) 90-01-9 Dated Sept. 5, 2001. The facility must have a 3 Diamond AAA rating or better (according to the AAA Diamond Ratings System). The Government will only pay for actual rooms used. The Government is not responsible for long-distance phone calls, movie rentals, internet fees and room service charges. Prospective Contractors are asked to provide a minimum of three (3) references that can be used to verify past performance with their offer. The VA will be providing a Government laptop for purposes of hooking up to the Contractor provided projector. The necessary cables will be needed for the Government laptop to be hooked up. All offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/. Statement of Work for detailed information: CLIN 0001Monday November 14, 2011 Maximum 95 lodging rooms for night of 11/14/2011, non smoking, one king bed, two double beds, or two queen beds. $_______________ CLIN 0002Tuesday November 15, 2011 7:30 am to 4:30 pm General Session Room to accommodate 95 attendees. Open square table formation or suitable alternative at discretion of customer. $_______________ CLIN 0003Tuesday November 15, 2011 7:00 am to 10:00 am Reception Table - Outside General Session Room Event Signage (SAO West Leasing Symposium) $_______________ CLIN 0004Tuesday November 15, 2011 7:30 AM - Continental Breakfast Pastries, Bagels, Granola, Fruit, Juice, Water, Coffee 2:00 PM - Afternoon Break Soda, Coffee, Tea, Water, Cookies, Brownies $_______________ CLIN 0005Tuesday November 15, 2011 Audio Visual Requirement in the General Session Room: One (1) Podium, two (2) wireless microphones, one projection screen, projector, easel with stand Audio visual support for equipment setup. $_______________ CLIN 0006Tuesday November 15, 2011 Maximum 95 lodging rooms for night of 11/15/2011, non smoking, one king bed, two double beds, or two queen beds. $_______________ CLIN 0007Wednesday November 16, 2011 7:30 am to 4:30 pm General Session Room to accommodate 95 attendees. Open square table formation or suitable alternative at discretion of customer. $_______________ CLIN 0008Wednesday November 16, 2011 7:30 AM - Continental Breakfast Pastries,, Bagels, Granola, Fruit, Yogurt, Juice, Water, Coffee 2:00 PM - Afternoon Break Soda, Coffee, Tea, Water, Cookies, Brownies $_______________ CLIN 0009Wednesday November 16, 2011 Audio Visual Requirement in the General Session Room: One (1) Podium, two (2) wireless microphones, one projection screen, projector, easel with stand Audio visual support for equipment setup. $_______________ CLIN 0010Wednesday November 16, 2011 Maximum 95 lodging rooms for night of 11/16/2011, non smoking, one king bed, two double beds, or two queen beds. $_______________ CLIN 0011Thursday November 17, 2011 7:30 am to 4:30 pm General Session Room to accommodate 95 attendees. Open square table formation or suitable alternative at discretion of customer. $_______________ CLIN 0012Thursday November 17, 2011 7:30 AM - Continental Breakfast Pastries, Bagels, Granola, Fruit, Juice, Water, Coffee 2:00 PM - Afternoon Break Soda, Juice, Water, Cookies, Fruit $_______________ CLIN 0013Thursday November 17, 2011 Audio Visual Requirement in the General Session Room: One (1) Podium, two (2) wireless microphones, one projection screen, projector, easel with stand Audio visual support for equipment setup. $_______________ CLIN 0014Thursday November 17, 2011 Maximum 95 lodging rooms for night of 11/17/2011, non smoking, one king bed, two double beds, or two queen beds. $_______________ CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/ (FAR) and http://www1.va.gov/oamm/oa/ars/policyreg/vaar (VAAR); 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation -- Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Pass / Fail Factors 1.Availability of preferred date(s)/timeframe 2.Property Available within delineated area 3.Inclusion on U.S. Fire Administration Hotel and Motel National Master List If an offer is found to fail any of the above factors their offer will not be evaluated further as the response will not be considered for award. 1. Technical Capabilities A. Location (to include relative proximity to restaurants and entertainment); B. Accommodations (to include conference room space, and parking for attendees); C. Food Service Capabilities (pertaining to menus provided continental breakfast and snack); D. A/V capabilities (equipment provided in conference room space); 2. Past Performance (This factor considers the quality of the contractor's past performance services of similar nature. Contractor's without relevant past performance will not be evaluated favorably or unfavorably in regards to the past performance. Offer must provides samples of past performance experience to include customer satisfaction, quality of work, cost control.; and 3. Price A. Overall Price - (including lodging rates, conference room rental, food cost, and A/V rental) B. Availability of per diem rates or lower discount The evaluation factors are listed in descending order of importance. Technical factors and past performance, when combined, are significantly more important, when compared to price. 52.212-3 Offeror Representations and Certification - Commercial Items (AUG 2009); 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (APR 2010); 52.222-3 Convict Labor (JUN 2003); 52.222-21 Prohibition of Segregated Facilities (FEB 1999); 52.222-26 Equal Opportunity (MAR 2007); 52.222-36 Affirmative Action For Workers With Disabilities (JUN 1998); 52.222-41 Service Contract Act of 1965 (NOV 2007); 52.225-1 Buy American Act - Supplies (FEB 2009); 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-34 Payment by Electronic Funds - Other than Central Contractor Registration (MAY 1999); 52.233-2 Service of Protest (SEP 2006) 52.204-7 Central Contractor Registration (APR 2008); 13.5 ADDENDUM - ADDENDUM to FAR 52.212-5 Instructions to Offerors - Commercial Items Sub-Part 13.5 Test Program VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); VAAR 852.233-71 Alternate Protest Procedure (JAN 1998); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008); VAAR 852.273-74 Award Without Exchanges (JAN 2003). PROPOSAL REQUESTS: All requests for a solicitation package must be submitted in writing to Joshua Pearlman by email: Joshua.Pearlman@va.gov or fax to (480) 361-9460. Please include with your completed solicitation package all price, descriptive literature, and technical proposals. Completed proposals and informational materials shall be due no later than 4 PM PST on 08/18/2011. Any questions regarding this solicitation should be received no later than 4 PM PST on 8/16/2011.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25811RQ0612/listing.html)
 

Document(s)

Attachment
 

File Name: VA-258-11-RQ-0612 VA-258-11-RQ-0612 CSSA1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=233703&FileName=VA-258-11-RQ-0612-001.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=233703&FileName=VA-258-11-RQ-0612-001.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02533879-W 20110817/110815234543-a915b6873b92d63c26ac289655f39bad (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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