SOLICITATION NOTICE
G -- PASTORAL CARE SERVICE
- Notice Date
- 9/24/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- N00259 NAVAL MEDICAL CENTER SAN DIEGO MATERIAL MANAGEMENT 34800 Bob Wilson Drive San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0025911T0652
- Response Due
- 9/27/2011
- Archive Date
- 10/30/2011
- Point of Contact
- Rey de Vera 619-532-5564
- Small Business Set-Aside
- N/A
- Description
- The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement as 100% small business set-aside under the authority of Far 6.203. This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-11-T- 0652 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 311211; Size: 500. All interested bidders shall submit quotations electronically by email to reynaldo.devera@med.navy.mil or by facsimile at 619-532-5596, attention Rey de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 27 SEP 2011, at 11:00 AM Pacific Standard Time to be considered responsive. CLIN 0001 Pastoral Care Service Daytime Priest QTY 12 MO $________ Period of Performance: 01 October 2011 through 30 September 2012 Contractor must be registered to the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications “ Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-50 and DFARS Change Notice 20110304. This acquisition incorporates the following FAR clauses: 52.204-7 Central Contractor Registration (APR 2008) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) 52.212-1 Instruction to Offerors-Commercial Item (JUN 2008) 52.212-3 Offeror Representations and Certification--Commercial Items (JAN 2011) 52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JAN 2011) 52.219-28 Post Award Small Business Program Representative (APR 2009) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JUL 2010) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222.36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.222-48 Exemption from Application of the Service Contract Act to Contacts for Maintenance, Calibration, or Repair of Certain Equipment Certification (FEB 2009) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-18 Availability of Fund (APR 1984) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alt A (SEP 2007) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (AUG 2011) 252.225-7001 Buy American Act and Balance of Payment Program (JAN 2009) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (MAR 2008) AVAILABILITY OF FISCAL YEAR 2012 FUNDS. THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FISCAL YEAR 2012 APPROPRIATION ACT. THIS ORDER IS ISSUED SUBJECT TO THE 2012 DOD APPROPRIATION ACT OR AN EXTENDED FISCAL YEAR 2011 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE. THE CLAUSE 52.232-18 REFERENCED HEREIN APPLIES TO THIS CONTRACT. All responsible sources may submit a quotation which shall be considered by the agency. STATEMENT OF WORK NONPERSONAL ROMAN CATHOLIC PRIEST SERVICE 1. Contract Requirements a. The contactor shall provide sacramental and pastoral care and counseling to staff, patients and their families, prepare and maintain records, be available to celebrate daily Mass, participate in meetings required by the Director of Pastoral Care Service, and respond to other Catholic needs as they may arise. b. During the term of this contract, the contractor agrees to perform on behalf of the U.S. Government, the duties of a Roman Catholic priest for the spiritual care of active duty military personnel, their dependents, eligible Navy civilian employees, and other beneficiaries, per the terms and conditions of the contract. c. As an independent contractor, all medical, dental and professional liability insurance is the responsibility of the contractor. 2. REFERENCES The following documents and data sources are expected to be needed by the contractor in assisting the Navy Catholic Chaplain to provide pastoral and sacramental care, and will be provided upon request. This information will be provided by the medical center's Pastoral Care Service staff: a. Demographic information on the beneficiary population served. b. Current data on patient preferences as determined by survey, correspondence, and patient relations statistics.. c. Information regarding non-medical issues such as facilities, parking, support services, staffing, watch bills, and other amenities. d. Results of inspection/surveys by internal and external agencies. e. Assessment of employee morale and job satisfaction as determined by annual survey of entire staff. 3. PROPERTY A. Contractor- Furnished Property. The contractor shall finish any computer hardware and software necessary for use by the contractor. B. Government- Furnished Property. The Government will provide office space, office furniture, telephone/fax service, and the use of a copier. The Government will allow unlimited telephone usage, both local and long distance, in support of the Pastoral Care Service program. The Government will provide the referenced information specified in Section 2. The Pastoral Care Service staff will coordinate the retrieval of information needed by the contractor and serve as the interface. The Government will provide resources for the administration and celebration of sacraments and other professional resources deemed necessary by the Director of Pastoral Care Services. The Government will provide office staff for administrative support. 4. OTHER CONSIDERATIONS/REQUIREMENTS a. Place of Performance. Work shall be performed on site. Meetings between the contactor and the Director of Pastoral Care Service, or his representative, shall be performed on site. Both the contractor shall work 25 hours per week, Monday through Friday, 52 weeks per year. Working hours will normally be during the hours of 0730-1230. Flex hours may be employed at the consent of the contractor of the Director for Pastoral Care Service. When the Navy Catholic Chaplain is on annual leave, TAD, or other legitimate absence, the contractor will be responsible to provide coverage for the Daily Masses during those times. Four hours of credit will be given to each Sunday Mass celebrated. Leave and holidays will be approved by the Director, Pastoral Care Service in accordance with NMCSD policy. c. Communication. The contractor is authorized to meet with Department Heads, Directors, supervisors, and other staff personnel as well as patients and their families in the performance of pastoral responsibilities. The contractor shall pursue all administrative matters through the Director Pastoral Care Service. The Director of Pastoral Care Service will provide a written performance evaluation to the contractor mid-year and at the close of the fiscal year. d. Personal Qualifications. The contractor shall staff the contract with a validity ordained Roman Catholic priest in good standing with his diocese or religious order and endorsed by the Archdiocese for Military Services. The Ecclesiastical Endorsements shall be submitted in writing. The Catholic priest shall demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team. The contracted priest shall comply with Government policies and regulations in regard to identification badges, parking, and professional decorum. E. Primary Point of Contact: The senior Navy Catholic Chaplain (Roman Catholic Program Coordinator) on staff at NMCSD is the primary point of contact for the contracted priest. f. No alien shall be allowed to perform under this contract without an Alien Registration Card ("Green card") and/or in violation of the Immigration Laws of the United States. g. The contractor shall be neat, clean, well groomed, and in appropriate clergy clothing (shirt with Roman collar) when in patient care and public areas. The contractor shall display an identification badge on the right breast of his/her clothing, which includes the contractor's full name, professional statues, and expiration date. h. The contractor shall become acquainted with and obey all pertinent Command, Navy, and DOD regulations, shall perform in a manner which precludes any waste of utilities and shall not use Government telephones (of other Government equipment, e.g. loaner pagers) for personal business. All motor vehicles operated on this installation by the contractor shall be registered with base security and operated according to applicable directive. Eating and smoking by the contractor are prohibited in patient care areas and restricted to designated areas. 1. The contractor shall be able to read, write, speak, and understand the English language fluently. J. Unplanned absences due to illness or other incapacitation of the contractor will be allowed up to a maximum of 15 days per contract year. The contractor shall advise the COR (senior Navy Catholic Chaplain, the Roman Catholic Program Coordinator) of such absences. If the contractor is absent for four or more weeks due to illness, he shall provide a written documentation from a qualified health care provider that he is free from any communicable disease. The Government reserves the right to examine or reexamine any such contractor who meets this criterion. k. The contractor shall provide a competent substitute priest during any absent period. He must be approved by the Director of Pastoral Care Service and the senior Navy Catholic Chaplain. The substitute priest will provide the same pastoral care during the absence of the contractor. 1. A physical examination certification, which states the date on which the physical examination was conducted, the name of the doctor who performed the examination, and a statement concerning the physical health of the contractor. The certification must contain the following statement: "(Name of contractor) is suffering from no physical disability or medical condition which would restrict or preclude his/her from providing services as a Roman Catholic Priest. (Name of contractor) is suffering from no contagious diseases to include but not limited to AIDS, tuberculosis, hepatitis, and venereal disease, and is not positive for HIV antibodies." m. A resume must be submitted in advance for technical review including total annual salary based upon hours to be worked under contract. If this information is proprietary to subcontractors, it may be provided under separated cover; however, it must be easily identifiable and readily combined with the rest of the proposal. Failure to provide this information may impact the Government's evaluation of the contractor's proposal. n. Interview. At the discretion of NMCSD, the Senior Roman Catholic Chaplain conjointly with at least on other NMCSD staff chaplain will make an interview each applicant. The interview will reflect a review of the overall package with emphasis on the following: a. Overall professional training and experience of the candidate as a hospital chaplain. b. Cost of the contract. c. Military experience and/or understanding of military methods by the candidate. d. Flexibility of the candidate in meeting the needs of the hospital patients and staff within the parameters of the contract. e. Perceived ability of the candidate to do sustained and intense hospital ministry. f. Perception of the candidate as a team player who can edify and be edified by the Pastoral Care Service team. g. Overall evaluation of package and all of the above. Project Description: PASTORAL CARE SERVICES, PBSOW FOR ROMAN CATHOLIC PRIEST TASKS ANDQUALITYACCEPTABLEMEANS OFINCENTIVES / CRITICALSTANDARDSQUALITYMEASUREMENTDISINCENTIVES SUB TASKSLEVEL 1.2 TECHNICAL REQUIREMENTS.For all tasks:For all tasks:For all tasks:For all tasks: The 1.2.1 The contactorcontractorThe contractor shall provideagrees toreports to the sacramental andperform onsenior Navy pastoral care andbehalf of theCatholic counseling to staff,U.S.Chaplain (Roman patients and theirGovernment,Catholic Program families, prepare andthe duties ofCoordinator) on maintain records.a Romanstaff at NMCSDPositive work 1.2.2 The contractorCatholicoutput will create shall be available topriest for theconsideration for celebrate daily Mass.spiritual carefuture contracts. of active duty95% toNegative work 1.2.3 The contractormilitaryStandard.output will result in shall participate inpersonnel,lack of meetings required bytheirconsideration for the Director ofdependents,future contracts. Pastoral Careeligible Navy Service.civilian employees, 1.2.4 The contractorand other shall be able tobeneficiaries, respond to otherper the terms Catholic needs asand they may arise.conditions of the contract.
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