Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 07, 2012 FBO #3696
DOCUMENT

J -- PMI/ REPAIRS ON ENDSCOPE WASHERS - Justification and Approval (J&A)

Notice Date

1/5/2012
 

Notice Type

Justification and Approval (J&A)
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;5901 E. 7th Street;Building 149;Long Beach CA 90822
 

ZIP Code

90822
 

Solicitation Number

VA26212Q0022
 

Response Due

11/18/2011
 

Archive Date

2/21/2012
 

Point of Contact

Brian Van Orman
 

E-Mail Address

6-8043<br
 

Small Business Set-Aside

N/A
 

Award Number

VA262-12-C-0009
 

Award Date

12/23/2011
 

Description

DEPARTMENT OF VETERANS AFFAIRS JUSTIFICATION AND APPROVAL FOR JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION 1.Contracting Activity: The Department of Veterans Affairs Network Contracting Office, 5901 East Seventh Street, Long Beach, CA has requirement for full service agreement and preventative maintenance to maintain the Evotech Endoscope Washers located at VA Loma Linda Healthcare System it requires justification for "Other Than Full and Open Competition". The Purchase Request number is 605-12-6027-0031. 2.Nature and / or Description of Action Being Processed: The VA Loma Linda Healthcare System is requesting preventative maintenance and full service agreement to maintain the Evotech Endoscope Washers through other than full open competition as authorized by FAR Part 6.302-1 only one responsible source. 3.Description of Supplies/ Service to Meet Agency's Needs: Facility Management Section (FMS) are requesting procurement to provide schedule maintenance and repairs to maintain five (5) new endoscope washers. The awarded contractor is to provide unique replacement parts and software necessary to maintain the Evotech Endoscope washers. The scheduled maintenance involves periodic replacement of proprietary part which includes the use of proprietary software to program and calibrate and configure the systems. These systems also require occasional repair services and repairs must be done by the manufacturer due to the proprietary nature of software and replacement parts. The software and parts are specified and exclusively manufactured by Advanced Sterilization Product. The estimated cost for the Preventative Maintains and Full Service agreement is $151,634.78 for the base year and two option years. 4.Statutory Authority Permitting Other Than Full and Open Competition: This product is being procured under the authority of 41 USC 253 (C) (1) and FAR Part 6.302-1. (X)Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirement per FAR 6.302.-1 5.Demonstration of Proposed Contractor's Unique Qualification or Nature of the Acquisition Requires the Use of the Authority cited Above (Applicability of Authority) FAR Part 6.302-1 allows for the procurement of items through other than full and open competition when the agency's minimum needs only be satisfied by a supply or service that is unique and available from only one responsible source. The VA Loma Linda Healthcare System currently requires Full Service and Preventative Maintenance to maintain the Evotech Endoscope Washers. These products are specific and exclusively manufactured by Advanced Sterilization Product who own proprietary rights to their products and software they manufacturer. To ensure effective patient healthcare and to comply with Infection Control Guidelines for the reason stated above, award shall be made to Advanced Sterilization Product. 6.Description of Effort made To Ensure That Offers Are solicited From as Many Potential Sources As Deem Practicable. This action was synopsized under solicitation number VA-262-12-Q-0022 as required by FAR Part 5. This was synopsized in accordance with FAR 6.302-1 the statue cited in line #4 above authorizes this action. Advanced Sterilization Product the only vendor that can be utilized at this time. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be fair and Reasonable: Advanced Sterilization Product does not currently have a FSS contract for their software and supplies. The company providing VA Loma Linda Healthcare System a 5 percent discount off their list price. VA Loma Linda Healthcare spent $188, 819.27 last year for parts for the Evotech Endoscope washer. Furthermore, it will cost the VA Loma Linda Healthcare System additional $144,072, for the required parts needed for the annual maintenance. The proposed contract for annual maintenance with Semi-Annual Preventative Maintenance Services with parts is $48, 100.21. The Government will see an estimated annual savings of $95,971.79 per year if we establish a contract with Advanced Sterilization Product. 8.Description a Result of Market Research or Statement of the Reasons Market Research was not Conducted: The following companies were also contacted Advanced Surgical and American Surgical Medical Corporation. However, neither of these companies were able to provide the service or proprietary supplies and software to maintain the Evotech Endoscope 9.Any Other Facts Supporting the Use of Other Than Full and Open Competition: None. 10.List of Other Sources That Expressed Interest in Writing: There are no sources that have expressed an interest in this acquisition. 11.A Statement of the Action, If any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition is required: At this time I know of no other action we may take to overcome any barriers to competition. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26212Q0022/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA262-12-C-0009 VA262-12-C-0009_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=285958&FileName=VA262-12-C-0009-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=285958&FileName=VA262-12-C-0009-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02649103-W 20120107/120105234314-50eeecd95490e7ee7abb3ff8ef01e28e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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