Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 28, 2012 FBO #3717
DOCUMENT

H -- Onsite Compliance Test and Development of Safety Plan and Onsite and Yearly Annual RF Exposure Training. - Attachment

Notice Date

1/26/2012
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;James E. VanZandt VA Medical Center;Acquisition Office (90);2907 Pleasant Valley Blvd;Altoona PA 16602-4377
 

ZIP Code

16602-4377
 

Solicitation Number

VA24412Q0027
 

Response Due

2/6/2012
 

Archive Date

3/7/2012
 

Point of Contact

Caroline L. Robinette
 

E-Mail Address

3-8164,
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for a Professional RF Energy On-Site Hazard and Miscellaneous Safety Assessment and development of initial on-site RF Safety Training and Yearly online RF Safety Training prepared in accordance with the format in FAR Parts 12 and 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation of FedBizOpps (www.FBO.gov); quotes are being requested and a written solicitation will not be issued. The Contracting Officer for this procurement is Caroline L. Robinette and all questions shall be submitted in writing to Caroline.Robinette@va.gov. Solicitation VA-244-12-RQ-0027 is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-55, effective January 3, 2012. Successful offeror shall provide assessment and training services as described below to the James E. Van Zandt VA Medical Center; 2907 Pleasant Valley Blvd; Altoona, Pennsylvania per the timeline and quantities stated in the Schedule of Services. This procurement is set aside 100% for small businesses under NAICS Code 541990; All Other Professional, Scientific, and Technical Services; with a small business size standard of $7 million. Quotes are due by 10:00 a.m. ET, Monday, February 6, 2012. Description: RF Energy Assessment & Safety Program Development 1. Requirement The James E. Van Zandt VA Medical Center; 2907 Pleasant Valley Blvd; Altoona, Pennsylvania has a requirement for a Contractor Certified in Utilities Safety Administration to complete a Professional RF Energy On-Site Hazard and Miscellaneous Safety Assessment. From the Assessment, the successful Contractor will establish an internal Safety Program for the medical center and provide initial face to face training to medical center staff who work in close proximity to or may be exposed for RF radiation by RF producing equipment. Additionally, the successful Contractor shall be required to provide annual refresher training on RF exposure and safety guidelines that may have changed since the original and subsequent refresher training was provided. The contract awarded as a result of this RFQ will be for a base period of one year for the initial deliverables, and four additional one year option periods for the provision of refresher training. 2. Contractor and Contractor Employee Qualifications The successful Contractor shall possess certification in Utilities Safety Administration and have successfully completed the same or similar assessments and safety planning for other Government Agencies and the private sector. The Contractor's staff completing the study should have practical safety and working knowledge necessary to gather and analyze data collected and communicate the results of the data in a clear understandable manner for the Government to understand. The Government personnel who will be receiving and reviewing the Professional RF Energy On-Site Hazard and Miscellaneous Safety Assessment, Safety Plan, and training should be assumed to have little to no familiarity with the technical terms and/or understanding RF emissions. All of the Contractor's staff shall be versed in the safety requirements regarding RF emissions per the standards established by the FCC, particularly those of OET Bulletin 65, and OSHA. At a minimum the final assessment, safety plan, and training must be reviewed and certified by a Professional Engineer who is also certified in Utilities Safety Administration. The Contractor shall submit the names and qualifications, including any certifications, of key personnel who will be completing the assessment, developing the Safety Program, and developing and providing the safety training. 3. Duties and Responsibilities The successful Contractor shall provide all labor, equipment, analysis, testing, and other professional services as required in order to establish an RF Compliance and Safety Program at the Altoona Van Zandt VA Medical Center. The initial requirements will be to record field readings and provide a comprehensive written report concerning the available sources of RF energy and the resultant potential hazards to employees. An assessment will detect the actual levels of RF energy and document all locations which are above the FCC Standards for human exposure to RF radiation. The report will determine which personnel assessable/work areas should be classified as hot or danger areas which contain RF levels above the occupation -controlled limits. The report should also include recommendations for any possible mitigation of potential safety and health hazards which could result in violations of the FCC/OSHA rules governing employee protection from maximum RF radiation exposure (MPE). This report should include the contributions of all sources, including malfunctioning equipment if found, of localized RF energy including the two cellular tower systems located on the medical center's roof as well as the Medical Center's RF producing equipment. This RF Compliance and Safety Report must be certified by a professional engineer. 4. Deliverables a.The Contractor shall complete an initial Professional RF Energy On-Site Hazard and Miscellaneous Safety Assessment within 30 days of award of this contract. The assessment shall look at potential exposure risks to RF emissions near and around the RF emitting equipment located on the medical center's roof and within the upper floors of the medical center to determine if there is risk of exposure to the general public working within the medical center proper. The Contractor shall also look for and identify any other apparent safety issues in the vicinity of the roof that pose a risk to employee and Contractor safety when accessing the roof to perform work. b.Upon completion of the assessment, the Contractor shall develop and provide a written and detailed Safety Program based upon the findings during the assessment within 45 days of award of this contract. The safety Program shall include a comprehensive list of All Hazards which are found to be present, not just RF exposure hazards with suggestions to mitigate the identified hazards and/or risks posed by those hazards. The program should identify hot zones, safe areas, and time limits that are acceptable for a person to be within each area. The final report will be shared with the medical center's third party tenants who have equipment located on the roof and other Contractors who perform work on the roof or within identified hot zone areas, if any are identified in other locations within and around the medical center. c.Contractor will establish and develop an initial in-house certification safety training program which will be based upon the results obtained from the site survey and information contained in the Safety Program. This In-house program will be presented to personnel who may have a need to access the potentially hazardous areas during the performance of their job duties. Approximately 20 VA personnel will participate in the initial training. The training shall be held at the James E. Van Zandt VA Medical Center in Altoona, Pennsylvania within 60 days of the award of the contract. The instructor for the training should be a certified OSHA trainer. Training shall include the recommendation of and the proper use of Personal Protection RF energy monitoring equipment. The certification training shall fulfill the requirements of OSHA CFR 1910.268. The Contractor shall also provide a written transcript of the training or PowerPoint version of the training so that VA may provide the training to new employees and/or Contractor personnel as needed. d.The Contractor shall develop and maintain a yearly recurrent online training program for refresher training. The on-line training will insure continued certification for compliance with RF safety and will cover any new changes in the RF Safety arena, specifically OSHA and FCC safety guidelines. The training should touch on best practices for maintaining RF Safety and protection of Employees and Contract personnel. New or updated training should be available each year on February 1. Additionally, the online training shall be available 365 days a year for VA use. Schedule of Services and Deliverables Base Year: Date of Award through February 14, 2013 CLINDescriptionDelivery Date RequiredQuantityUnit of PurchaseCost 0001Professional RF Energy On-Site Hazard and Miscellaneous Safety AssessmentWithin 30 Days of Award1Each 0002Safety ProgramWithin 45 Days of Award1Each 0003Initial Face-to-Face Training and PowerPoint Version of TrainingWithin 45 Days of Award1Each Base Year Cost: Option Year 1: February 15, 2013 through February 14, 2014 CLINDescriptionDelivery Date RequiredQuantityUnit of PurchaseCost 0004Yearly Online Refresher TrainingFebruary 15, 20131Each Option Year 2: February 15, 2014 through February 14, 2015 CLINDescriptionDelivery Date RequiredQuantityUnit of PurchaseCost 0005Yearly Online Refresher TrainingFebruary 15, 20141Each Option Year 3: February 15, 2015 through February 14, 2016 CLINDescriptionDelivery Date RequiredQuantityUnit of PurchaseCost 0006Yearly Online Refresher TrainingFebruary 15, 20151Each Option Year 4: February 15, 2016 through February 14, 2017 CLINDescriptionDelivery Date RequiredQuantityUnit of PurchaseCost 0007Yearly Online Refresher TrainingFebruary 15, 20161Each Total Cost Base and Option Years: Proposal Submission: Proposals shall include the following items: a.Completed Schedule b.Contact information including name, telephone number, and email address for points of contacts at companies or other Government agencies where you have performed the same or similar type work who can provide past performance information. c.Completed Representation and Certifications as required in FAR 52.212-3. Note: Registration in the online representation and certifications website; https://www.orca.bpn.gov (ORCA) fulfills this requirement Proposal Submissions: Proposals are due Monday, February 6, 2012 at 10:00 a.m. Eastern Time. Completed schedule, Points of Contact for Past Performance, and representations and certifications may be either mailed or sent electronically to the Contracting Officer, Caroline Robinette via email to Caroline.Robinette@va.gov or mail: James E. Van Zandt VA Medical Center Contracting Section (90) Attn: Caroline L. Robinette 2907 Pleasant Valley Blvd Altoona, PA 16602 Provisions: The following provisions apply to this acquisition FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil http://arnet.gov/far FAR 52.212-1 - Instructions to Offerors - Commercial Items (JUNE 2008) FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (NOV 2011) 52.212-2 - Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Past Performance Past performance is of equal importance as price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Clauses: The following clauses apply to this acquisition FAR52.252-2 - Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil http://arnet.gov/far FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (JUNE 2010) FAR 52.217-8 - Option to Extend Services (NOV 1999) FAR 52.217-9 - Option to Extend the Term of the Contract (MAR 2000) FAR 52.227-14 - Rights in Data - General (Dec 2007) VAAR 852.203-70 - Commercial Advertising (JAN 2008) VAAR 852.237-70 - Contractor Responsibilities (APR 1984) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (AUG 2011) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: _X__ (24) 52.222-3, Convict Labor (June 2003) (E.O. 11755). _X__ (25) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). _X__ (26) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X__ (27) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). _X__ (29) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). _X__ (36) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). _X__ (40) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). _X__ (45) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332). (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC503/AlVAMC503/VA24412Q0027/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-12-Q-0027 VA244-12-Q-0027_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=291329&FileName=VA244-12-Q-0027-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=291329&FileName=VA244-12-Q-0027-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James E. Van Zandt VA Medical Center;2907 Pleasant Valley Blvd;Altoona, PA;and;Contractor's Place of Business

Zip Code: 16602
 

Record

SN02661652-W 20120128/120126234405-e689a622ca197e2521e7ff5f520f2349 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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