SOLICITATION NOTICE
X -- Conference-Yellow Ribbon 60 Day Combo Event
- Notice Date
- 2/10/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-R-0002
- Response Due
- 2/23/2012
- Archive Date
- 4/23/2012
- Point of Contact
- Michael Furtney, 720-847-8680
- E-Mail Address
-
USPFO for Colorado
(michael.furtney@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. YRRP 60 Day Combo Event Michael Furtney Procurement Technician USPFO, Colorado (720) 847-8680 michael.furtney@us.army.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-12-R-0002 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the Yellow Ribbon Reintegration and Retreat. This solicitation is set aside for small businesses. NAICS Code 721110, $30.0 Million Solicitation Closes: Thursday, 23 Feb 2012 at 6:00am MDT All quotes must be received electronically by email to michael.furtney@us.army.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the Central Contractor Registry at (www.ccr.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, Past Performance, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Requirements Scope of Work, Yellow Ribbon Reintegration and Retreat, 928th ASMC 16-18 March 2012 General Requirements: 1.Conference/meeting space for approximately 200 adults, banquet style in rounds of 8 with built in morning breaks, coffee, tea and drinks as described in daily requirements. Cost of space must include morning and afternoon breaks, AM to include light complimentary refreshments (i.e. fruit and bagels), coffee, tea, and fruit, PM to include lemonade, iced tea and cookies. 2.13 private meeting rooms for 15 adults each (Sat 9:00am-12:00pm). 3.2 hotel luxury suites for 0-5 year old child care (approximately 20 children plus caregivers). Luxury suites must be adjacent to each other. (Sat & Sun) 4.3 rooms (non-hotel) for childcare/youth activities (approximately 50 children) in close proximity to each other and restrooms.( Sat & Sun). 5.AV support to include LCD projector with remote and sound system with wireless microphones (handheld and lavaliere) for main meeting room. Wiring and patches to incorporate laptop in sound system. One white screen for the projector (Sat and Sun). 6.Restaurant and full service bar on premise. 7.10-12 banquet (6' rectangular) tables with linens in common area just outside main meeting area for static vender displays with power outlets as needed (Sat and Sun). 8.Room for storage and staff meetings (Fri Noon- Sun PM) 9.Complimentary Wi-Fi Connection (Fri PM-Sun PM). Daily Requirements: Friday, March 16, 2012 1.Hotel accommodations, approximately 105 rooms (85 master billed and 20 individually billed rooms) at or below the government per-diem rate to include parking fees. 2.Lobby space and 4 tables to accommodate group check in from 5:00- 8:00 PM. 3.Storage/Staff meeting room (aka "War" room) with complimentary Wi-Fi included. 4.If possible, access to meeting spaces & luxury suites for set up night prior preferred. Saturday, March 17, 2012 1.Hotel accommodations, approximately 130 rooms (100 master billed and 30 individually billed rooms) at or below the government per-diem rate to include parking fees. 2.Breakfast buffet for approximately 282, to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks (juice, coffee, tea) at or below the government per-diem rate to include all gratuity and service fees. 3.Main meeting/banquet room for approximately 200 with self service coffee and cold beverages available from 8:00AM-1:00PM set as rounds for 8 adults with linens. This room will require podium, risers, and AV support (as stated in General Requirements). AM and PM appropriate complimentary refreshments (i.e. AM- Fruit and Bagels, PM-cookies). 4.Lunch buffet for approximately 282, to include salad, main course, bread, dessert and drinks at or below the government per-diem rate to include all gratuity and service fees (a boxed lunch might be needed instead of buffet). 5.12 small meeting rooms to be used for breakout sessions for 15 adults in round chair seating available from 10:00am to 12:00pm. No AV requirements. 6.1 meeting room theater seating for 30 adults, from 9:00am to 12pm). Small table with linen for own projector set up (no AV requirements). 7.3 rooms (non-hotel) for youth/child activities as stated in General Requirements (final number TBD) available from 6:30am to 9:00pm. Details/room set up to be discussed and finalized with youth coordinator as numbers are known. AM & PM kid friendly complimentary refreshments (i.e. apple juice and pretzels) included in meeting room price. 8.2 luxury suites for 0-5 child care. Must include refrigerator and microwave. AM & PM kid friendly snacks to be included in room price. 9.Banquet or private restaurant room for 212 adults to be set up for plated dinner event from 5:00pm to 9:00pm, round seating for 6-8 adults with linens. 3 Rectangular tables (6' or 8') for materials/award displays and 1 small table with full place setting for one with white linen (POW/MIA table). Podium, microphone and sound system on risers or easily visible area required. Plated dinner meal to include: salad, main course, vegetable, bread, desert and drinks to be provided for 212 adults at or below the government per-diem rate to include gratuity and service fees. 2 cash bars required in back of room included in room rental. 10.Dinner meal for child/youth (approximately 70) and adult meals for caregivers (approximately 12) in youth and child care rooms. Child friendly meal to consist of chicken fingers/hamburger/pizza, fries, drinks and dessert (no soda or caffeine). Adult meals same as conference attendees (already included in count in item 9). Sunday, March 18, 2012 1.Breakfast buffet for approximately 282 full breakfast to include eggs, meat, potatoes, selection of fruits, muffins/breads, cereals, drinks (juice, coffee, tea) at or below the government meal per-diem rate to include all gratuity and service fees. 2.Main meeting room to be set up for 200 adults in rounds of 6-8 with linens available from 8:00am to 1:00pm with AV as listed in general requirements. Self serve coffee and cold beverage service from 9:00am to 11:00am, as well as an AM appropriate complimentary refreshments. 3.Meeting room for 50 adults set theater style with small skirted table for own projector available from 7:00am to 12:00 to be used for Chapel service and Breakout class. 4.3 rooms (non-hotel) for youth/child activities (same requirements as day before including AM complimentary refreshments). 5.2 luxury hotel suites for 0-5 year old children (same requirements as day before including AM complimentary refreshments). These suites will need check out time after 1:00pm. 6.Room check-out to be extended to 1:00pm. This property must be a full service resort environment in the mountains (Vail area preferred) 70-100 miles west of the Denver Metro area. In coordination with the state youth staff, childcare and youth activities must be supported by hotel and available in close proximity of the resort. If Third Party vendors or event planners bid on event they must be present on location for entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. Submit structured quote broken down into the following categories. Quote must include item description (with details of what is included in the price), quantity, unit of measure, unit price, item total. All items must be added together to determine total price/cost of quote. (services charges, parking fees, refreshment/snack charges, video games, hospitality suite, laptops, website, tables, copier, CD/DVD Burners, cancellation fees or minimum quantity charges are not authorized). 1.YR Lodging for Friday 2.YR Lodging for Saturday 3.YR Catering-Breakfast 2 Days 4.YR Catering-Lunch 2 Days 5.YR Venue Cost Conf/Banquet Room 6.YR AV technical equipment and support 7.YR Venue Cost-Luxury Suites for Childcare 8.YR Venue Cost Small BO Meeting Rooms (SAT) 9.YR Venue Cost Small BO Meeting Rooms (SUN) 10.YR Catering-Dinner-Adult Saturday 11.YR Venue Cost Small Childcare Activity Room 12.YR Catering-Dinner-Child Saturday If third-party vendors or event planners bid on event, they must have a minimum of one employee present on location for the entire event at no additional expense to the government or hotel. Additionally, they must be willing to attend planning meetings as required at no additional expense to the government or host hotel. Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-7, Central Contractor Registration Clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Clause at 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act-Supplies ; 52.222-41, Service Contract Act of 1965 Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.243-1 Alt 1, Changes-Fixed Price Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or Felony Conviction Under any Federal Law (Deviation 2012-O0004) Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7010, Levies on Contract Payments Clause at DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
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