DOCUMENT
59 -- Monitoring System Equipment - Attachment
- Notice Date
- 2/21/2012
- Notice Type
- Attachment
- NAICS
- 524114
— Direct Health and Medical Insurance Carriers
- Contracting Office
- Department of Veterans Affairs;Acquisition & Materiel Management;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
- Solicitation Number
- VA25612Q0567
- Response Due
- 3/1/2012
- Archive Date
- 3/31/2012
- Point of Contact
- KEVER L. SWAFFORD
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- The U.S. Department of Veterans Affairs is conducting a Request for Information (RFI) Sources Sought (SS) for the acquisition of Physiological Monitoring equipment at the Michael E. DeBakey Veterans Affairs Medical Center located in Houston Texas. This Request for Information is for planning purposes only; this is not a request for Quotations or Proposals. No solicitation document exists and formal solicitation may or may not be issued by the Government as a result of the responses to this RFI/SS. The Contractor will provide all labor, parts and materials to replace physiological monitoring system throughout the Michael E DeBakey VA Medical Center located at 2002 Holcombe Blvd. Houston, TX 77030.Equipment shall meet the requirements listed below and: CENTRAL STATION requirements -Full Disclosure At least 72 hours At least user choice 6 parameters per patient May be stored at central station or on a separate server Ability to transfer full disclosure information from one unit to another at the time of patient transfer -The number of patients displayed on the central station will be unit specific -Displays waveforms and numerical information -Central Station and full disclosure may be on separate computers -Alarm review -Arrhythmia Histories -Graphic trends -Tabular trends -Easy trend data review capability for physicians -Bed overview of any patient on network -At least 3 levels of alarms with visual and audible alerts -Touch screen and Keyboard and mouse to enter patient information -2 channel strip recorder -Ability to print alarms and measured parameters -Industry standard Printer -Industry standard non-proprietary display -UPS to power the central station processor and monitor for at least 10 minutes -Telemetry needs capability for remote interactive central stations. -Networked to allow view of patients in other units from any central station. BEDSIDE MONITOR (HIGH-ACUITY) requirements -Display at least 19 -Touch screen Display -Large screen with large numbers, easily read. -Saved event and memory are easily retrievable with minimal steps. -Networked to central station -Networked to VISTA per VA National IT standards -For OR At least 8 traces displayed -At least 6 traces displayed -At least 3 IVP -Have the capability to interface with other medical equipment -Trending All parameters -Trending Graphical/Tabular -Trending Minimum length of time 72hr -Alarms: Parameter alarming flashes. Minimum of 3 levels of prioritized alarms with different audible tones. On/off status on screen. Turn on, off or suspend alarms for each parameter independently. High and Low alarm limits on all parameters. -Ability to remotely view any monitor on network from any other monitor or central station, -Ability to have alarms displayed on remote monitors. -Arrhythmia review -Remote view and calculations do not completely obscure display. -Ability to input patient information from bedside and central monitor. -Ability to print bedside information from central station -Send and transfer historical data (waveforms, numerical readings, trends, alarms, vital signs, and demographics) to new unit when patient is transferred. -Analog ECG and Arterial Pressure outputs. -Monitor recognizes use of pacer and IABP. -Display waveforms and numerical readings simultaneously -Built-in self test -Trend data in tabular and/or graphical in 1 minute resolution for the most current 48 hours -Automatic alarm watch of any patient -Interactive remote view of any patient -Bar code scanning support -Ability to input data from a signature pad -Multiple input methods -All monitoring parameters available PORTABLE MONITOR (MEDIUM-ACUITY) requirements -Display 15-19 -Touch screen Display -Large screen with large numbers, easily read. -Saved event and memory are easily retrievable with minimal steps. -Networked to central station -Networked to VISTA per VA National IT standards -At least 4 traces displayed -At least 2 IVP -Have the capability to interface with other medical equipment -Trending All parameters -Trending Graphical/Tabular -Trending Minimum length of time 72hr -Alarms: -Parameter alarming flashes. -Minimum of 3 levels of prioritized alarms with different audible tones. -On/off status on screen. -Turn on, off or suspend alarms for each parameter independently. -High and Low alarm limits on all parameters. -Ability to remotely view any monitor on network from any other monitor or central station, -Ability to have alarms displayed on remote monitors. -Remote view and calculations do not completely obscure display. -Ability to input patient information from bedside and central monitor. -Ability to print bedside information from central station -Send and transfer historical data (waveforms, numerical readings, trends) to new unit when patient is transferred. -Analog ECG and Arterial Pressure outputs. -Monitor recognizes use of pacer and IABP. -Display waveforms and numerical readings simultaneously -Built-in self test -Trend data in tabular and/or graphical in 1 minute resolution for the most current 48 hours -Automatic alarm watch of any patient -Interactive remote view of any patient -Bar code scanning support -Ability to input data from a signature pad -Multiple input methods -All monitoring parameters available TRANSPORT MONITOR Requirements -At least 4 waveforms simultaneously -Alarms -Parameter alarming flashes -Turn on/off or suspend alarms for each parameter independently -At least a 10 display -Separate Adjustable High/Low alarm limits for each parameter -Display waveform and numerical values simultaneously -Built-in Self test -At least 2 hours of battery life -Networked Hardwired or wireless enabled -Stand-alone Portable Bedside Monitor that accepts and transfers data to / from bedside monitor -Barcode scanning support -Has identical User interface as bedside monitor. -All monitoring parameters available REMOTE DISPLAY requirements -Industry standard non-proprietary display -Display at least 19 except in OR, 23 -Ability to display information from one monitor, central station, or telemetry TELEMETRY requirements -All telemetry systems offered for sale herein shall operate in the either the FCC designated Wireless Medical Telemetry Service (WMTS) frequency bands ( 608-614 MHz, 1395 to 1400 MHz, and 1429 to 1432 MHz) or Industrial/Scientific/Medical (ISM) frequency bands authorized for medical use. -Single Module Receiver -Central Station capable of displaying and trending telemetry information -Ability to display waveforms at the bedside through a remote display -SpO2 capability STRIP RECORDER requirements -Ability to print measured parameters at the bedside -At least 2 channels ECG requirements -5 lead system -6 lead display -Continuously record multiple leads -Heart Rate display 30-300 bpm -High/low Alarm limits -Lead fail detection -Pacemaker detection -Adjustable alarm volume -Option to perform 12 lead ECG -ST-SEGMENT ANALYSIS Minimum of 2-leads simultaneously analyzed Adjustable High/Low alarm limits Minimum range, -12 to +12 mm ST segment changes trended Display resolution 0.1mm -ARYTHMIA ANALYSIS Multiple leads used for Analysis Automatic lead switching if one lead is lost At minimum recognized and alarms on V-Tach V-Fib V-Brady Couplets Trigeminy VT>2 R on T Irregular rhythm Bradycardia Atrial Arrythmias RESPIRATION requirements -Waveform and numerical indications -Minimum range 0 to 120rpm -Adjustable Apnea alarm SpO2 requirements -0 to 100% range -Pulse rate rang 30 to 300 bpm -Accuracy + 2% -Numeric and waveform display -Auto waveform sizing -Signal strength indicator -Adjustable High/Low alarm limits -Ear probes -Finger probes -Long extension cables -Masimo or Nellcor NIBP (NON-INVASIVE BLOOD PRESSURE) requirements -Adult and Pediatric Mode -Manual and Timed interval -Display Systolic, Diastolic, and MAP -Full assortment of Cuff Sizes -Typical cycle no more that 1 minute -Adjustable High/Low alarm limits -Has a Stat Mode -Auto Zero IVP (INVASIVE PRESSURE) requirements -Have the capability of 4 invasive pressure ports -Scales range, -20-300 mmHg -Auto Zero -Independent and Combined Scaling -Ability to label pressures -Adjustable Low/High Limits VENTILATOR INTERFACE requirements -Ability to monitor Ventilated patients -Ability for ventilator alarm to be transmitted to central station SvO2/CCO requirements -Ability to monitor mixed venous oxygenation -Ability to monitor continuous cardiac output etCO2 requirements -Intubated and non-intubated patients -Humidified and non-humidified ventilation -Range: 0 to 98 mmHg -1mmHg resolution -Adjustable High/Low alarm limits BISPECTRAL INDEX (BIS) requirements -Powered by Aspect -Trended Parameters: Tabular or Graphic Impedance Check -Impedance Check Automatic and Manual CARDIAC OUTPUT requirements -Manual Method -Thermodilution method -At least 5 catheter sizes -At least 2 injectate volumes -At least 0.2 to 15 ipm -Cardiac output accuracy minimum + 5% -Ability to accept or reject each measurement -Ability to store average -Automatic method cardiac output option -Cardiac Output calculations BSA, CI, SVR, SVRI, PVR, PVRF, PVRI, LVSWI, RVSWI TEMPERATURE requirements -2 temp -Range 0 C to 45 C -Accuracy + 0.1 C -Separate Adjustable High/Low alarm limits for each channel MULTI-PARAMETER requirements -Includes all functions of contained in one module ECG, IBP (no fewer than 4) NIBP Cardiac Output Temperature (no fewer than 2) Respiration SvO2 Pulse oximetry GENERAL SPECIFICATIONS Turn-Key Installation providing all hardware and accessories for a complete and functional system. The monitors will be networked together Easy set-up to begin monitoring a patient Minimal layers of Data entry to facilitate rapid acquisition of patient data All cables and accessories to provide a complete and functional system One platform and one user interface across all bedside monitors Must be able to interface with VISTA / CPRS per VA National IT interface standards. Must have achieve seamless integration with MUSE Cardiology Information System (including serial comparison), Cardiac Assessment System for Exercise Training, and Aware Gateway Server. NETWORK The quote for the network installation needs to be a separate line item than the equipment and shall include cost per network node, including cable run, terminations, any necessary hardware and installation cost. Drawings that indicate the location of the monitoring devices will be provided for each Medical Center. The network shall be configured in such a manner that hardwired and wireless monitors are on the network. There will be the ability to view patients throughout the hospital or care areas. All above ceiling cable runs shall be tie-wrapped and placed in telephone/data trough, in a conduit or properly routed through interstitial area per hospital facilities requirements. Cables shall be bundled neatly and in a professional manner especially when cables converge at network hardware. Cables shall be marked at each end indicating the termination point of the other end. Network cabling, terminations and any patch panels used shall be CAT-5E/CAT6 certified. The network shall be IPV6 compatible. The monitoring network will be a part of the VA network, but it will be segmented by VLANs. Hardwired and wireless networks shall be configured to allow uninterrupted signal flow throughout the network. In the event of network down time there shall be redundancy to allow the care area network to operate independently of the VA network. All networking hardware shall be wall or rack mounted in mutually agreed upon areas. The preferred placement of servers or additional computers would be in a centralized computer room. Any network hardware that cannot be located in the server room shall be placed in data closets or secure locations. Any wireless equipment shall be compatible with existing hospital wireless network. If Information Management Service Line (IMSL) mandates encryption, then equipment needs to be FIPS 140-2 encryption compliant. Any cable run through plenum space shall be plenum rated according to NEC and applicable fire codes. ALL WALL PENETRATION SHALL BE SEALED ACCORDING TO ALL APPLICABLE CODES AND HOSPITAL POLICY. INFECTION CONTROL POLICIES SHALL BE ADHERED TO AT ALL TIMES. Noise and dust will be controlled by covering any doors, vents, and permanent equipment in each room. Unit to unit connection charge shall include all cable runs, hubs, switches and any other hardware or software required. The Physiological Monitoring system shall be able to interface to CPRS utilizing HL7 protocol. All cables shall be terminated TIA568A. All cable runs shall be tested in accordance with TSB-67 and TIA/EIA 568-A or latest TIA/EIA Revisions. The vendor shall provide a copy of the test results to IMSL in electronic format that can be displayed and/or viewed. Cable length shall be included in this report. Documentation of the vendor network shall also be provided and include a marked up drawing (as built) showing jacks and room locations. A spreadsheet shall also be provided with the following information. Interface will be compliant with VA National interface standard. Any offsite server or network maintenance or support provided by the vendor can only be done VPN access after the vendor has obtained the VPN access from the VA. CONTRACTOR S RESPONSIBILITY IN CONNECTION WITH INSTALLATION The price quoted shall include cost of installation which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The hospital is responsible for furnishing all conduit and raceways unless specified otherwise on the delivery order. The equipment contractor is responsible for furnishing and pulling interconnecting wiring and cabling through conduit and raceways, and for making any connections. Interconnecting wiring and cabling which do not run through conduit and raceways shall be furnished and installed by the equipment contractor. It is the responsibility of the equipment contractor to install junction boxes, wall/ceiling mounts and support structures supplied by the equipment contractor. The equipment contractor must provide well qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (10) ten days after receipt of notice to proceed from the Contracting Officers Technical Representative (COTR) at the affected hospital. Once installation is started, it shall be continuous, eight (8) hours per day coinciding with the regular working hours at the hospital. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. Rigging and special handling costs, if required, to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the equipment contractor. Upon receipt of notice to proceed with installation, it shall be the contractor's responsibility to inform the Contracting Officer of any problems which may be anticipated in connection with installation or which will affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after two (2) hours notice has been given to the Contracting Officers Technical Representative (COTR) or person acting in that capacity at the hospital receiving installation. Contractor must notify the Contracting Officer within 48 hours of termination of installation. Unless otherwise authorized by the Contracting officer, installation of equipment shall in no event exceed sixty (60) days per room from the date of notice to proceed with installation. TRAINING Clinical users: The successful vendor, at the time of a purchase, will provide, training for all shifts, this will require more than one training session per shift, no more than three weeks prior to installation. Training would include Initial training, go live support training, super user training, and Computer Based Training. Biomedical Engineering Service Training: The vendor shall provide, at no cost to the hospital, the training of at least eight in-house Biomedical Equipment included in the purchase of each major piece of equipment. This training shall be equal to the training provided by the manufacturer for their service personnel, and will train the designated in-house personnel on the calibration, maintenance, and repair of the entire system purchased. The training shall include all components, peripherals, travel and expenses. This training shall be available for a date prior to the expiration of the warranty period of the purchased equipment. LICENSING SOFTWARE REQUIREMENTS The vendor shall provide all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price quote and required for maintenance of the system, shall be taken as included with the purchase of the system. Any upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at no charge to the medical center during the time the equipment is operational at this facility. All application software licenses are included in the purchase of the equipment and shall not a require renewal charge for the period of time the equipment is in use in the facility. USER AND SERVICE MANUALS The vendor shall provide, at no charge, 2 complete and unabridged sets of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. The vendor shall disclose at the time of quoting of this equipment any post warranty charges such as remote service or application access charges, telephone technical or application support charges, or any fees associated with this supporting this equipment including the hourly rate for onsite maintenance service, and the cost and description of the various maintenance coverage products. SERVICE Maintenance and other service under guarantee shall be provided within 24 hours of notice from the Contracting Officers Technical Representative (COTR) or his/her designated representative. A routine service request will be issued upon any failure which degrades system performance but does not prevent continuation of patient care. Emergency service by a qualified engineer must be provided within 4 hours of notification. Telephone response does not satisfy this requirement. An emergency service request will be issued upon any failure which prevents systems operation and disrupts continued patient care. SERVICE PRIOR TO AND DURING GUARANTEE PERIOD Prior to and during the guarantee period, service at other than normal working hours (8:00 a.m. - 5:00 p.m., excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and premium rate. Otherwise, all services will be performed at no charge to the Government during this period. AVAILABILITY OF PARTS AND SERVICE The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years. SERVICE BULLETINS Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery. HARDWARE UPGRADES (a) All equipment and related peripherals contracted for shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components that are announced for marketing purposes, available, maintained and supported in accordance with mandatory requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. (b) If hardware upgrades become available after award of this contract but prior to installation of the equipment, the contractor is requested to offer them to the Contracting Officer for consideration. (c) The contractor's proposal for such upgrades shall include the following information: (1) Pricing information, to include both the price of the equipment to be added and the equipment to be deleted. (2) Specific awarded items that shall be changed if the proposal is awarded. (3) Performance data, including both comparisons to the specification requirements and to the equipment on contract. (4) A detailed description of the differences between the awarded items and those being proposed, and a specific analysis of the comparative advantages/disadvantages of the items involved. (5) An evaluation of the effect proposed changes will have on the life cycle of the equipment and an associated cost impact as it relates to site preparation, installation, maintenance, and operational expense. (6) An analysis of the timeframe required to institute the change. REQUEST FOR INFORMATION 1. Are you familiar with and does your company qualify for any of the programs identified under the Federal Acquisition Regulation (FAR) Part 19? If yes, please explain. For example, what is the size (small, large, non-profit, etc.) and status (8a, veteran-owned, service-disabled veteran-owned, HUBZone, Small Disadvantaged Business, woman-owned, etc.) of your organization?
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMC/VAMCCO80220/VA25612Q0567/listing.html)
- Document(s)
- Attachment
- File Name: VA256-12-Q-0567 VA256-12-Q-0567_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=298711&FileName=VA256-12-Q-0567-000.doc)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=298711&FileName=VA256-12-Q-0567-000.doc
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA256-12-Q-0567 VA256-12-Q-0567_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=298711&FileName=VA256-12-Q-0567-000.doc)
- Place of Performance
- Address: 2002 Holcombe Boulevard;Houston, TX
- Zip Code: 77030
- Zip Code: 77030
- Record
- SN02679813-W 20120223/120221235146-3d088c90b1f3db846b504b4edeb638ce (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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