SOLICITATION NOTICE
F -- ELM CREEK HAY CONTRACT
- Notice Date
- 3/3/2012
- Notice Type
- Presolicitation
- NAICS
- 115210
— Support Activities for Animal Production
- Contracting Office
- BLM OC NOC INFRASTR SEC (OC662)DENVER FEDERAL CENTERBLDG. 50POB 25047DENVERCO80225US
- ZIP Code
- 00000
- Solicitation Number
- L12PS00249
- Response Due
- 3/30/2012
- Archive Date
- 4/29/2012
- Point of Contact
- Danny Lavergne
- E-Mail Address
-
dlavergne@blm.gov
(dlavergne@blm.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- L12PS00249, GOOD QUALITY HAY FOR THE FEEDING OF WILD HORSES AT THE ELM CREEK, NEBRASKA HOLDING FACILITY, FOR A 12-MONTH PERIOD, WITH TWO 12-MONTH OPTIONS. Solicitation number L12PS00249 applies and will be issued on or about March 15, 2012 as a Request for Proposals (RFP) for the following requirement: The Bureau of Land Management's Elm Creek, NE Holding Facility has a requirement for good quality hay to be delivered on a monthly basis from 4/1/2013to March 31, 2012, with an option for 2 more 12-month periods. The Elm Creek Wild Horse and Burro Facility is located at 5050 100th Road, Elm Creek, Nebraska. Offerors shall provide a firm fixed monthly unit price for the base year, option year 1 and option year 2. BACKGROUND - The purchase of good quality alfalfa hay helps ensure the good care of wild horses on the facility. The contract will ensure the procurement of good quality alfalfa hay for the feeding of 400-500 wild horses and burros per day throughout the year. This will require the delivery of alfalfa hay to feed up to 6.5 tons of hay per day or 195 tons per month (which includes an estimated 400 small square bales, per month) throughout the year. The Hay Contractor shall coordinate all deliveries with the Bureau of Land Managements (BLM) Contracting Officers Representative (COR), and the EC Feeding contractor. The Hay Contractor will unload all the small square bales into the BLMs hay shed and the EC Feeding Contractor will unload the loads of round bales with the feeding contractors provided on-site tractor. This is why the hay contractor must coordinate round bale load deliveries with the COR and EC Feeding Contractor. REQUIREMENTS-The primary, large volume feeding of alfalfa hay is through the use of large round bales. This will be the largest amount of hay needed to be supplied by the hay contractor. EC also feeds animals in the smaller load pens and sick pens using small square bales. It is estimated that BLM will need approximately 400 small square bales on a monthly basis. However, this quantity may vary from month to month depending on the number of animals being maintained in sick pens and the number of animals being unloaded at the facility. The facility also feeds a small quantity of large round grass hay bales on the facility for animals with special dietary needs. Approximately, one ton per month of large round bale grass hay will need to be provided. Large Alfalfa Round-Bale Requirements -Protein level 16% or higher -Relative Feed Value 125 or higher -Weed level less than 5% -Grass level less than 5% -Moisture content of less than 18% -Hay test available upon request within 10 days of delivery -Weigh ticket for each load to verify weight delivered Small Alfalfa Square Bale Requirements -Protein level 16% or higher -Relative Feed Value 125 or higher -Weed level less than 5% -Grass level less than 5% -Moisture content of less than 18% -A bale should weigh between 65 pounds and 85 pounds -Hay test available upon request within 10 days of delivery -Weigh ticket for each load to verify weight delivered -Delivered/unloaded as directed by the COR All hay delivered will be free of dust, mold and heating. All deliveries will be inspected by the on-site COR/PI, and will be subject to their approval and acceptance, or rejection in the event of shipment of non-compliant hay before unloading. Deliveries will be during normal business hours, Monday-Friday 8 a.m-4 p.m., and coordinated with the COR and EC Feeding contractor. Weekend deliveries will only be allowed after approval by the COR and coordinated with the EC Feeding Contractor. Weigh tickets will be provided to the COR when the loads are delivered to the EC facility. The estimated yearly amount of hay to be fed on the facility will be approximately 2,400 tons in a 12 month period. Approximate delivery schedule for the hay will be once a month but could be more frequent if the quantity of hay being consumed is greater, the numbers of animals being housed increases, or necessary for hay contractor operations. Hay deliveries will be required in a timely manner and not drawn out except for extenuating circumstances which will require the prior approval by the on-site COR. Deliveries will need to be approximately on average 30 tons per day or within 5-7 working days. Approximately 400 small square bales will be required per month and can be stored in the shed provided by the BLM on-site. The remainder of the hay to be shipped and unloaded shall be the large round bales, as described above. Inclement weather in Nebraska is a common occurrence. It is the goal of the EC facility to maintain from month to month a backup supply of large round bales of hay to allow for periods of weather in the form of snow or muddy conditions which may conflict with a Hay Contractors ability to get hay out of a field for delivery to the EC facility. It is the goal of the EC facility to have 30-50 large round bales on-site at all times to maintain a 3-5 day feeding supply on-hand in cases of severe snow or mud conditions which would impact a contractors ability to retrieve hay from a field to deliver to the EC facility. Thus, it is anticipated that deliveries should begin as the supply of hay on the EC facility is at or about 30-50 large round bales. This will insure the facility has a backup supply of hay at all times in the case of delivery problems such as snow and mud conditions or any other unforeseen conflicts occur. This is not a complete list of the specifications and should be used only as a basis to decide whether or not to review the solicitation. Proposals are due March 30.2012 by 2:00 PM Mountain Time. Send proposals by U.S. Mail to: Department of the Interior; BLM, BC-663; Attention: Danny Lavergne; BLDG 50, DFC, PO Box 25047; Denver, CO 80225-0047. By express or hand delivery: Department of the Interior; BLM, BC-663; Attention: Danny Lavergne; Mail Room, Entrance S-2; BLDG 50, Denver Federal Center; Denver, CO 80225; By facsimile to (720)-294-1096. Proposals may also be send via pdf to email dlavergne@blm.gov. Hard copies of the solicitation will not be provided. Offerors must be registered at http://www.ccr.gov to be eligible for award of a contract.
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(https://www.fbo.gov/spg/DOI/BLM/NCR/L12PS00249/listing.html)
- Record
- SN02688625-W 20120305/120303233022-d2d97297d7c2e7f5923805cc7cf06cbe (fbodaily.com)
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