SOLICITATION NOTICE
X -- 2012 Western/Central Region State Inspector General Conference
- Notice Date
- 4/24/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-T-0013
- Response Due
- 5/1/2012
- Archive Date
- 6/30/2012
- Point of Contact
- Lisa Nicholls, 720-847-8391
- E-Mail Address
-
USPFO for Colorado
(lisa.nicholls@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Statement of Work The Colorado National Guard Inspector General requests a hotel conference contract, 13-15 August 2012, in support of the 2012 Western/Central Region State Inspector General Conference hosted by the Colorado State Inspector General. General Requirements: 1) The conference needs to be held at a full service hotel in the Denver downtown area. Property must be within 2 blocks of the 16th Street Mall. 2) Restaurant and full service bar on premises. 3) Shuttle to/from airport must be available. 4) Business center with printer capability. 4) Site survey must be completed to approve property. Lodging Requirements: - Hotel accommodations for approximately 50 individually billed rooms at or below government per diem rate checking in Monday and checking out Thursday. - Must include wireless internet at no additional cost. - Early check-in/late check-out must be available. - Online registration website with weekly registration updates from hotel. - Discounted parking (Gov reimbursable rate plus parking passes for local travelers, approx 10) -Room block (no penalties for attrition or cancellation): # RoomsCheck-in Check-out Nights Room Nights 3Thu, 9 AugThu, 16 Aug7 21 5Sun, 12 AugThu, 16 Aug4 20 27Mon, 13 AugWed, 15 Aug2 54 25Mon, 13 AugThu, 16 Aug3 75 170 Daily Requirements: Friday August 10, 2012 - Small storage room for supplies to be setup Monday morning. Monday August 13, 2012 - One conference registration table 2'x8' with power access (1200-1700) - No-Host Social/Reception area in local lounge/cash bar for 40-50 (1800-2000) Tuesday August 14, 2012 -Registration center/area near conference rooms for late check-in (0700-0800) Tables: 2x 8' with power access (will remain as information tables) -Meeting space for 10 VIPs, coffee, breakfast (0700-0800) -Meeting space for 70 personnel (0800-1630), General Session, classroom set-up. Screen (projector if available), A/V table and power strip. Podium, speaker's microphone/clip option, 2 roving microphones, sound system. Internet connectivity. -Meeting space for 30 personnel (1200-1330), hollow-square setup. Working lunch (individually paid, no more than per diem rate) -Complimentary AM/PM breaks Wednesday August 15, 2012 -4 breakout meeting spaces for 12-15 personnel each (0800-1600) -Screen with A/V table and power strip, podium, internet connectivity -Complimentary AM/PM breaks Include any discount programs available to conference attendees or additional conference add-ons as provided by typical conference agreements. Entire cost of conference is paid for with lodging costs at government per diem rates paid with individual attendees' Government Travel Card (GTC) and, if necessary, a conference fee the hotel must be willing and able to collect. If third-party vendors or event planners bid on event, they must have a minimum of one employee present on location for the entire event at no additional expense to the government or hotel. Additionally, they must be willing and able to attend ALL planning meetings as required at no additional expense to the government or host hotel. Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. This event is subject to final approval by Approval Authority per Army Directive 2011-20. Completed proposals are due NLT 3:00PM MST May 1, 2012. All questions and proposals should be submitted to Lisa Nicholls at lisa.nicholls@us.army.mil or 720-847-8391.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-12-T-0013/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 66, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02729649-W 20120426/120424235136-8b82227d2351888d4a8c4ef414b745f0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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