Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 05, 2012 FBO #3846
DOCUMENT

R -- HII 12-9 - Workstream D Internal and External Campaign Coordination - Attachment

Notice Date

6/3/2012
 

Notice Type

Attachment
 

NAICS

561110 — Office Administrative Services
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70112I0238
 

Response Due

6/12/2012
 

Archive Date

8/11/2012
 

Point of Contact

Shon Johnson
 

E-Mail Address

ohnson@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought VA-701-12-I-0238 Workstream D - Internal and External Campaign Coordination Department of Veterans Affairs Veteran's Health Administration (VHA) Office of Informatics and Analytics (OIA) I. Introduction: This sources sought notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). VA is currently conducting market research to locate qualified, experienced and interested potential sources. Responses will not be considered as proposals, nor will any award be incurred by interested parties responding to this Sources Sought Notice. The purpose of this Sources Sought is to seek interested sources (Contractors) for a potential near-future solicitation(s) and procurement(s) for Internal and External Campaign Coordination. II. Background: The Health Informatics Initiative (hi2) is a transformative effort between the Veterans Health Administration (VHA) and the Office of Information and Technology (OIT) to improve health care delivery to Veterans by shaping the future of Veterans Health Administration (VHA) clinical information systems, communications, and patient care through deliberate application of health informatics and health information technology (IT). This future will be patient-centered, nimble, and mission-oriented, allowing collaboration between developers and clinicians, as well as between VA, VHA, private entities, and communities of care. Within hi2, Workstream D is tasked with establishing an understanding of what the future of health care within VA will look like and how it will work, and building support and enthusiasm for a network of learning, experimentation, and evolution that will precipitate needed actions from concerned parties. Specifics are described within this document. III. Requirements: The Contractor shall provide all necessary personnel, management, hardware, software, administrative support, travel, and technical services required to meet the performance objectives outlined in this Performance Work Statement (PWS). The scope is to schedule and manage quarterly communications and marketing campaign logistics for the initiative, including internal hi2 coordination with the workstream leads and with the strategy team, as well as external communication coordination and field/user support. The Contractor will thus work closely with the Workstream D Lead to keep a detailed campaign schedule, identify campaign requirements, and track campaign metrics and coordinate with the workstream leads to facilitate communications requests and provide marketing support; support all internal communication requests to completion and conduct after action review with appropriate Point of Contact (POC); develop and own the master call schedule for the quarterly marketing campaign cycle (national distributions); coordinate with National call organizers and stakeholders to secure identified campaign call targets and correspond and support field interest/inquiries; contribute to the team's weekly status reports; and handle ad-hoc requests as needed. Internal Target Stakeholder Groups: StakeholderLevelCommunication Needs VA Secretary (VA Chief Technology Officer, VA Senior Policy Advisor) Executive/OversightProject overview; High level timeline VA Deputy SecretaryExecutive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues VA Undersecretary for HealthExecutive/OversightProject overview & progress; Project deliverables VA Principal Deputy Undersecretary for HealthExecutive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues VA Assistant Secretary for Information and TechnologyExecutive/OversightProject overview & progress; Project deliverables; Policy-related issues VHA Executive Sponsor and SponsorExecutive/OversightPolicy-related issues; Project progress; Project deliverables VHA Office of Healthcare TransformationExecutive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues Deputy Chief Patient Care Services Officer for Primary Care, Dentistry and Medical InformaticsExecutive/OversightProject overview & progress Various key VHA groups (e.g. CPRS Clinical Workgroup, Patient Safety IT Steering Group, etc) Governance GroupProject overview & progress Initiative Collaborative Advisory Board (CAB)/ Collaborative Project Team (CPT)Initiative ParticipantDetails; Task-related; Project progress Initiative Working Collaborative Project Teams (WCPTs)/Workstream MembersInitiative ParticipantDetails; Task-related; Project progress Development TeamsInitiative ParticipantDetails; Task-related; Project progress Field Health Informatics LeadershipInitiative ParticipantProject progress; Project deliverables; Details; Feedback/input mechanism(s) Test SitesInitiative ParticipantDetails; Task-related; Project progress; Feedback/input mechanism(s) Clinical Applications CoordinatorsCustomer/SupplierProject deliverable overview; specifics re: impact; Feedback/input mechanism(s) Information Systems/Information Technology StaffCustomer/SupplierProject deliverable overview; specifics re: impact; Feedback/input mechanism(s) VA Staff (end-users of software tools and services)CustomerProject impact; Feedback/input mechanism(s) External Target Stakeholder Groups: StakeholderLevelCommunication Needs Congressional/Legislative Executive/OversightProject overview; High level timeline The White HouseExecutive/OversightProject overview; High level timeline Interagency Program OfficeExecutive/OversightProject overview; High level timeline VA Secretary (VA Chief Technology Officer, VA Senior Policy Advisor) Executive/OversightProject overview; High level timeline VA Deputy SecretaryExecutive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues VA Office of Policy and Planning (OMR process)Executive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues VHA Executive Sponsor and SponsorExecutive/OversightPolicy-related issues; Project progress; Project deliverables VHA Office of Healthcare TransformationExecutive/OversightProject overview & progress; Project deliverables; Budget; Policy-related issues Private sector provider health care systemsPartnerProject progress; Project deliverables; Details; Feedback/input mechanism(s) Veterans Service Organizations, partnerships, and unionsPartnerDetails; Task-related; Project progress; Feedback/input mechanism(s) Military Health System, Department of DefensePartnerProject deliverable overview; specifics re: impact; Feedback/input mechanism(s) VA Staff (end-users of software tools and services)CustomerProject impact; Feedback/input mechanism(s) Veterans and servicemembersCustomerProject impact; Feedback/input mechanism(s) Media Outlets and Trade press (radio, television, film)Public Pitches; Project overview and impact Department of Health and Human ServicesPartnerProject impact; Feedback/input mechanism(s) Professional Informatics Organizations (AMIA, ONC, and others)PartnerProject impact; Feedback/input mechanism(s) HEC/ICIB/Advisory CommitteesPartnerProject impact; Feedback/input mechanism(s) IV. Submittal Information: Contractors having the skills and capabilities necessary to perform the stated requirements should submit a response of no more than 20 pages in length, single spaced, 12 point font minimum that addresses the above information. Please also include a cover page (not included in page limit) which includes, at a minimum, the company's name, address, Dunn & Bradstreet number, GSA contract number (if applicable), point-of-contact name, phone number, and e-mail address. Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements. A.Experience 1.Please provide no more than five (5) contracts that your company has performed within the last three (3) years that are of comparable complexity and scope: a.Describe your Self-Performed* effort (as either a Prime or Sub-Contractor). b.Please be specific and provide a complete reference to include at a minimum the project name, contract award amount, start and completion dates and the project owners' contact information. c.Additionally, please provide the Contract Type: Firm Fixed-Price, Time and Material, etc. *Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided. 2.A table listing all companies involved in the relevant project(s), including the technical expertise and percentage of work that each company completed. B. Capabilities / Qualifications 1.A written response providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. 2.Company business size and socioeconomic status (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Women-Owned Small Business,) the number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners. a.Specify any teaming arrangements and how those arrangements will impact the structure of services their company can provide. Please specify the percentage of work the each company will perform. 3.If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant Special Item Numbers (SINS) applicable to this requirement. Responses to the above information shall be provided no later than Tuesday June 12, 2012 at 4:30 PM EDT. Responses should be emailed to Shon Johnson at Shon.Johnson@va.gov. All Email Correspondence for this project must reference the Sources Sought Number and Project Title in the subject line of the email. Example: VA-701-12-I-0238, Internal and External Campaign Coordination. Please note that this is a SOURCES SOUGHT NOTICE for MARKET RESEARCH purposes ONLY to determine whether there are capable small businesses to set-aside for small business concerns or to procure as an unrestricted Full and Open Competition Procurement and to determine the source priority such as use of Federal Supply Schedules pursuant to FAR Part 8.002 (2) Priorities for Use of Government Supply Sources. DISCLAIMER This Sources Sought does not constitute a solicitation. All information received in response to this Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. Primary Point of Contact: Shon Johnson, Contract Specialist E-Mail: Shon.Johnson@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ISC/OISC/VA70112I0238/listing.html)
 

Document(s)

Attachment
 

File Name: VA701-12-I-0238 VA701-12-I-0238_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=354023&FileName=VA701-12-I-0238-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=354023&FileName=VA701-12-I-0238-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02764756-W 20120605/120603233022-fa21ed158047e0f548e9c934ae1ed353 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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