Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 22, 2012 FBO #3863
DOCUMENT

Q -- STAT LABORATORY TESTING SERVICES - Attachment

Notice Date

6/20/2012
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24112Q0862
 

Response Due

6/27/2012
 

Archive Date

7/27/2012
 

Point of Contact

JAMES CIMINI
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; not a pre-solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. Requirement: This notice is issued by the Department of Veterans Affairs, Boston VA Healthcare System, Brockton, MA to identify sources capable of providing the following: VISN 1 Contracting is conducting market research on STAT laboratory testing services. VA Northampton Lab is not a full service laboratory and does not operate 24/7 therefore requires reference lab testing services for STAT testing that cannot be sent within the VISN 1 network of laboratories due to turnaround time requirements. We are looking for a facility that is within 5 miles of the Northhampton VAMC located at 421 North Main Street, Leeds, MA 01053. VAMC police will transport the specimen to be tested, to facility selected. Facility will then send results back to VAMC within the specified turnaround time required. Services required: The contractor must provide the following services: 1.ANALYSIS OF SPECIMENS FOR STAT TESTING A.Analyze samples: Contractor is required to perform STAT analytical testing for VA Medical Center patients for the tests defined on the STAT list in Attachment A. The Contractor is required to provide a reference test manual, and report of analytical test results and consultative services as required assimilating the full scope of its laboratory operations. B.The Contractor will consult VA Medical Center on test results by telephone as needed. C.Reporting of STAT Results: 1. When VA Medical Center lab is closed STAT test results will be called to the MOD or backup as listed in Block A within 60 minutes of specimen receipt by the contractor. During lab operational hours results will be called directly to the clinical lab 2. When VA Medical Center lab is closed Critical test results will be called to the MOD or backup as listed in Block A immediately within 15 minutes of the result being deemed acceptable by the contractor. During lab operational hours results will be called directly to the clinical lab 3. Test result reports shall be faxed to the clerical office of the VA Medical Center for entry into VistA. The report at minimum will contain the following information: "Patient's full name, "Patient's full social security number or unique hospital identification number "Patient's Date of Birth " physician's name, "date/time of specimen collection, "date test completed, "test name, "test result, "flag abnormal results, "reference range, "testing laboratory testing number (accession number), "type of specimen, "any additional comments related to test provided by ordering physician, "any other information the laboratory has that may indicate a questionable validity of test results, "Unsatisfactory specimen shall be reported with regard to its unsuitability for testing. 2.LICENSING AND ACCREDITATION- The Contractor A.Shall have all licenses, permits, accreditation certificates required by law. B.Shall be accredited by the College of American Pathologists (CAP). C.Laboratory Director is a licensed Physician or a licensed Bioanalyst. D.Must comply with the regulatory requirements of Health and Human Services Health Care Financing Administration. 3.QUALITY CONTROL- To ensure proper handling and test performance, the contractor shall provide the following updated information upon request during the life of the contract: A.For quality control purposes, tests routinely performed in duplicate shall be indicated. B.Coefficient of variation of quality control samples of all tests or specified tests the laboratory performs. C.Proficiency testing data provided to customer will include where challenges failed, a list of tests outside of the +/- 2SD range for the past (2) years. Contractor shall notify VA Medical Center of any test outside +/- 2 SD range during contract period. D.The VA Medical Center will maintain an Internal Quality Control Program to monitor the quality of test results received from the contractor. The method used for monitoring is at the discretion of the VA Medical Center and may include, but is not limited to, unidentified split specimens sent periodically to the contractor for testing, split specimen sent to another reference laboratory for comparison, or monitoring of turn around time. 4.The contractor's facilities, methodologies (defined as the principal of the method and the references), and quality control procedures may be examined by representatives of the VA at any time during the life of the contract. 5.SERVICE: A.The contractor shall provide a Laboratory Manual containing the following information: "Department hours of operation "Accreditation "Technical Staff "Service Departments( Method of contacting, phone numbers, hours of availability) "Quality Assurance Information "Billing Procedures & fee schedules for services provided "Procedures and criteria for phoning reports and other important information "Report forms B.The contractor shall provide telephone number(s) and contact person(s) to be used by the VA Medical Center to make specimen problem inquiries and problem solving at all times including weekends and holidays. *NOTE: Also include names and telephone number(s) of technical Directors and Pathologists available for consultation. C.Contractor agrees to maintain the minimum acceptable service, reporting systems, and quality control as specified herein. Immediate (within 24 hours) notification must be given to VA upon adverse action by a regulatory agency. D.Contractor shall assign a specific local account representative. E.Contractor shall advise facility of any changes in methodology, procedure or reference ranges. 6.TELECOMMUNICATIONS A.The VA lab shall receive transmission of STAT test results to the fax machine located in the VA Medical Center clerical area. B.When the VA Medical Center Lab is closed the Critical values and STAT results are called to the VA Medical Center MOD or backup as listed in Block A. When the VA Medical Center Lab is operational Critical values and STAT results are called directly to the clinical lab 7.TESTING METHODOLOGY- Testing methodology for a test must be defined in the contactor's laboratory users manual. 8.BENCHMARK REFERENCE- VA Medical Center may submit a number of specimens for analysis as a benchmark reference. These tests shall be performed and reported without charge to the VA. 9.FEE SCHEDULE: Standard medicare rates apply for STAT Testing performed by contractor. A.Contractor shall invoice monthly for services rendered. Payment shall be processed thirty (30) days from receipt of proper invoice. Invoice shall include patient name, dob, ss#, date of and service provided. ATTACHMENT A: ESTIMATED TEST VOLUMES from workload statistics (Q1 FY12 x 4=estimate FY13) Test NameCPT CodeEstimate FY 13** ACETAMINOPHEN82003 Albumin8204024 ALCOHOL82055 AMMONIA82140 AMYLASE821504 Chem 8 or BMP8004828 T. bili8224724 BLOOD FILM EXAM85007 BLOOD GAS828038 CARBOXYHEMOGLOBIN82375 CO282374 CK MB82253 CK 825504 CHLORIDE82435 CHOLESTEROL82465 CRP86141 CREATININE8256568 D-DIMER8537940 DIGOXIN80162 DRUG SCREEN801004 FIBRINOGEN85366 FIBRIN SPLIT PRODUCTS85380 GLUCOSE8294736 HCG84702 HEMOGLOBIN85018144 CBC85025148 C. DIFFICILE87493 RAPID FLU87400 LIPASE836904 LITHIUM80178 MG83735 METHEMOGLOBIN83045 BNP8388040 PHENOBARB80184 PHENYTOIN80185 PT/INR856108 ALK PHOS8407524 CSF PROTEIN83873 TOTAL PROTEIN8415524 SALICYLATES80196 SEDIMENTATION RATE856524 SODIUM8429568 ALT8446024 AST8445024 TROPONIN T844844 BUN8452048 UA W/ MICRO8100112 VANCO802024 THYROID STIMULATING HORMONE84443 CALCIUM LIVER FUNCTION PANEL ELECTROLYTES GLUCOSE, CSF UA DIPSTICK ONLY OXYCODONE, URINE QUAL GRAM POSITIVE ID CULTURE SPUTUM SMEAR GRAM STAIN STREP PNEUMO MIC PANEL COMP. METABOLIC PANEL POTASSIUM CULTURE, URINE ABO TYPE RH TYPE RBC ANTIBODY SCREEN CROSSMATCH BARBITURATE SCREEN4 BENZODIAZEPINE SCREEN4 GLYCATED HEMOGLOBIN 4 RHEUMATOID FACTOR 4 ANA 4 LYME DISEASE 4 Anticipated NAICS Code/Size Standard: The applicable NAICS Code is 621511, Medical Laboratories and the size standard is $13.5 million. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to James.Cimini@VA.Gov no later than June 27th at 0700am, Eastern with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: 8(a) Business / HUBZone Small Business / Service-Disabled Veteran-Owned Small Business / Small Business / Large Business 5. Detailed information regarding previous and current testing services. 6. Commercial market information and practices applicable to this supply. 7. A positive statement of your intent to submit a quote as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. CCR: Interested parties should register in the Central Contractor Registration (CCR). The CCR can be obtained by accessing the internet at www.ccr.gov. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do not request a copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24112Q0862/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-12-Q-0862 VA241-12-Q-0862-1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=376095&FileName=VA241-12-Q-0862-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=376095&FileName=VA241-12-Q-0862-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02781558-W 20120622/120621000405-79fc1d352dcad948a39b82f735b70c9d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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