SOLICITATION NOTICE
J -- 504-12-3-6132-1424 | AMA | Emergency Water Line Break
- Notice Date
- 7/16/2012
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 237110
— Water and Sewer Line and Related Structures Construction
- Contracting Office
- Department of Veterans Affairs;Contracting Section;6010 Amarillo Blvd W;Amarillo TX 79106
- ZIP Code
- 79106
- Archive Date
- 6/29/2012
- Point of Contact
- Robert S Miller
- E-Mail Address
-
4-7845<br
- Small Business Set-Aside
- N/A
- Award Number
- VA504-C20163
- Award Date
- 6/19/2012
- Description
- DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: The U.S. Department of Veterans Affairs, Contracting Office Amarillo Network Contracting Activity 18, located at 6010 Amarillo Blvd West, Amarillo TX 79106 proposes to enter into a firm-fixed price contract on the basis of justification for other than full and open competition for the VA Amarillo Healthcare System. The Purchase order number is VA504-C20163. 2.Nature and/or Description of the Action Being Processed: The contract contemplated will be firm fixed price service contract to Texas Plumbing, PO box 50745, Amarillo, TX 79101, 806-674-3049. 3.Description of Supplies/Services Required to Meet the Agency s Needs: The requirement is to provide the Amarillo VAMC emergency repair of the 6 hard branch line feeding two fire hydrants. The water branch line provides the water to two fire hydrants in close proximity to the hospital. In case of fire these two hydrants would not be available. The line fractured causing a large leak. The repair requires excavation, repair of the plumbing and backfill. The contractor is required to provide the service as soon as possible to prevent further damage to the facility or cause patient care issues. Performance shall begin not later than one day after notice/authority to proceed. 4.Statutory Authority Permitting Other than Full and Open Competition: 41 USC 253(c) (2), as implemented by FAR 6.302.2. ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; (X) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): An unusual and compelling urgent requirement for the repair of this waterline is needed. Texas Plumbing is the only combined original equipment manufacturer (OEM) and service provider with the equipment, personnel, system determined technical skills and expertise to repair this emergency within the Government s minimum required timeframe. This water branch line provides the facility with fire protection through the two fire hydrants. The system is currently zoned off /valve-off at the point of the leak. This has disabled the use of the two fire hydrants. This is a situation which could result in damage to life and / or property clearly described in FAR 6.302-2. The line requires immediate work to assure the safety of our patients, visitors and staff. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: FedBizOpps Posting: The requirement will not be synopsized in accordance with 5.202(a)(2), in that this acquisition is being conducted under unusual and compelling urgency and the Government would be seriously injured if the agency complies with the time periods specified in 5.203. Efforts to Solicit Other Potential Sources: Preliminary market research conducted by the Contract Specialist determined this was the only OEM available with the necessary equipment, skilled labor and staffing to excavate and repair the line within the required timeframe. The requirement cannot be competed because the repair requires immediate repair. Future Acquisition Strategy & Efforts: This water line is essential to the facility and must be repaired immediately in case of catastrophic failure. Future efforts will follow procurement guidelines, in a way, as/if the line failure allows the timeframe to do so. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated dollar value for the contract action is for $15,000. A check with both Thomas E. Creek Medical Center Maintenance & Operations Foreman, as well as local area contractors, found that hourly rates for the Texas Panhandle varied from $65 to $85 per hour normal rates, and time-and-a-half, or twice that rate for overtime/after hour s work. The contractor, Texas Plumbing, charges $65 per hour regular rate, and $97.50 per hour concerning after hour rates. Thus, the Contracting Officer determines that the anticipated price will be fair and reasonable based on historical price analysis as well as local market conditions as shown above. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was not conducted because of the criticality of this water line in relationship to fire suppression, etc. The requirement cannot be competed because the service is needed immediately to repair the system. The Government s minimum requirement for schedule and technical capability for this service is satisfied only by this contractor. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: Delay in award could possibly cause additional problems in the water line. If the water line were to fail in any other location, the facility would suffer interruption in the provision of potable water, fire suppression water, cooling water for the HVAC system. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The proposed contract is a onetime one case emergent purchase. This action allows the VA Amarillo Network Contracting Activity to repair the emergency. Due to this action, the NCO will be able to complete the requirement for future endeavors. The requirement has been identified and the acquisition planning will commence following the award of this contract. A presolicititaion synopsis will be posted in accordance with FAR 5.201 for the new need. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. //Signed// Steve Bass___________________Date: June 14, 2012 Asst.Chief Engineering. Thomas E. Creek Medical Center 13.Approvals in accordance with FAR 6.304: IAW 6.302-2, Unusual and Compelling Urgency, Authority granted by 41 U.S.C. 253(c)(2) the application, limitations and period of performance concerning this emergency procurement for the water line repair services at the Thomas E. Creek Medical Center in Amarillo, TX has been met. a.Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. //Signed// BENIGNO T. CANALES_____________Date: June 14, 2012 Supervisory Contract Specialist/C.O. Thomas E. Creek Medical Center b.VISN/PCA QA (Required $3K and above): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. //Signed// Paulette Pereira__________________Date: June 17, 2012 QA/Compliance Procurement Analyst VHA Network 18 (NCO18)/SAO-West c.NCM/PCM (Required $3K and above): I certify the justification meets requirements for other than full and open competition. //Signed// Sabrina J. Smith_________________Date: July 15, 2012 Network Contract Manager VISN 18 Network Contract Manager
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