Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 08, 2012 FBO #3941
DOCUMENT

58 -- Video Turnkey Solution - Attachment

Notice Date

9/6/2012
 

Notice Type

Attachment
 

NAICS

423410 — Photographic Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;260 Industrial Way West;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11812I0646
 

Response Due

9/11/2012
 

Archive Date

9/21/2012
 

Point of Contact

Brian Tober
 

E-Mail Address

ment
 

Small Business Set-Aside

N/A
 

Description

DEPARTMENT OF VETERANS AFFAIRS Medical Media Service of the VA Caribbean Healthcare System Video Turnkey Solution Date: September 6, 2012 TAC-12-05717 Product Description Version Number: 1.5 PRODUCT DESCRIPTION 1.REQUIREMENTS: The purpose of this solicitation is for the purchase of a Professional Video Turnkey Solution to be installed in the Video Production Studio of Medical Media Service located in the new Administrative Building at the VA Caribbean Healthcare System. Room measurements are 25' 9" x 25' 9" (approximately 659 square feet ). This professional video turnkey solution includes equipment, software, installation, integration and training for the production of professional videos. The equipment listed in this Product Description will support all the necessary processes during a video production, which are capturing, producing, editing and broadcasting. Warranty coverage for hardware shall include, at minimum, four (4) hours on-site maintenance, repair, and replacement when necessary, 24 x 7 coverage 365 days/year, less than one (1) hour initial engineer-level response time, and four (4) hour on-site response time for emergency dispatches. Contractor shall be responsible for providing alternate equipment at the failed facility, Support will be included for a total of three (3) years of coverage, one (1) year manufacturer's standard commercial warranty plus a two (2) year extended warranty package of coverage. Coverage is defined as unlimited parts replacement and labor. Hands on training for the Video Turnkey Solution shall include as a minimum: "Two (2) days of training for the capturing process to include all equipment and components. "Two (2) days of training on the camera systems, "Two (2) days training for the editing equipment This makes a total of of six days of training to four (4) Medical Media staff. Each training sessions consists of a minimum of six hours at to be held at the Administrative Building at the VA Caribbean Healthcare System or other local building designated by the COTR. Contractor must provide all training and/or reference manuals in either printed or electronic format prior to starting training sessions. All items listed below are brand name products or equivalent. Item #Description/Part NumberQty 1Switcher, Tricaster 8000 |Newtek-TCB80001 2Samsung, 27" Widescreen Flat Panel LED HD (Samsung S27B5, 550V)2 3Avid Artist Mix, Artists Series | avid-9900-65169-002 4Sony Professional OLED Picture Monitor, 17" | PVM17411 5JBL Bi-amplified Studio Monitor | JBL-LSR2328P2 6JBL MSC1 Monitor System Controller | JBL-MSC11 7Sony XDCAM Should mount camcorder w lens package | PMW320K2 8Sony 5" LCD Color Viewfinder | Sony-DXF-C50WA2 9Sony Remote control panel | Sony-RM-B7502 10Sony Tripod Adaptor | VCT-142 11Sony AC Adpator/Charger | ACDN102 12Libec Studio Version Pedestal | P110S2 13Libec Fluid Head with PH-7 Extendable pan handle | Libec - H852 14Libec Telescopic pan bar | Libec PH-72 15Sony Fujinon semi servo kit for PMW-320/350 lenses | Sony MS-01/X12 16Sony Martella RM-B150 Remote control unit 30M cable | RMB150/30US2 17Mirror Image 15" prompter |Mirror Image LC-1602 18Laptop for teleprompter1 19Clear Encore single-channel standard beltpack, four pin male headset c |Clear RS-6014 20Clear Single ear standard headset XLR-4F | Clear CC-955 21Clear Two channel headset/speaker main station | Clear MS=7021 22Clear 18" plug in GN microphone, 45.8cm/18 plug in | Clear GM-181 23Sony HDCAM HD Deck | PDWF 751 24Sony Rackmount for PDW-HD12001 25JVC Blue Ray and HDD Recorder | SRHD2500US1 26JVC Rackmount for SRHD25001 27Sennheiser Onmi directional wireless microphone system | EW112G3CC-G4 28Whirlwind Medusa Power series audio snake | WHIR-MS-8-4-XL-1001 29Whirlwind Microphone cable 25'10 30Whirlwind Accousonic+2 |WHIR-MK4501 31Middle Atlantic Products P 12SP/17D Wallrack, Black | MAP-DWR-12-171 32JBL 280 Watts 15" portable powered speaker system | JBL-EON3151 33HP Z800 Workstation | HPZ8002 34Samsung 27" Widescreen Flat Panel LED HD | S27B550V2 35Avid Media Composer Nitris DX with DNxHD | Avid-3395-65125-001 36Adobe Creative Suite Master Collection CS5.5 | Adobe 651155631 37Sony Professional Disk Drive Unit | PDW-U21 38CPC Close Caption Software | CPC DTV Software1 39PRO CYC 12 x 12' Blue/Green Chromakey Screen1 40Middle Atlantic Products 84 Desk & OB W/Double Rack, PS | MAP-ELUR+D12D-DC2 41Middle Atlantic Products 60 Desk & OB W/Double Rack, PS | MAP-ES+S12D-DC1 42Dell E Series Widescreen 22", Viewable image size, VGA, DVI | Dell-E221H2 43Avid MBox Pro with Pro Tools 9 | Avid-9900-65136-001 44Neumman Caridioid Microphone with K103 capsule, includes SG1 and woodbox | Neumman-TLM103 MT1 45Neumman Shockmount for TLM 103 mt or TLM 193 | Neumman-EA1MT1 46Neumman Popscreen, 5" diameter | Neumman PS 30 1 47Presonus HP4 - 4 channel headphone amplifier (1/3U)1 48Sennheiser Pro Professional heaphones | Sennheiser HD2801 49Presonus Digimax D8-8 channel microphone | Presonus D81 50JBL MSCI Monitor System Controller| JBL-MSC11 51JBL Bi Amplified Studio Monitor |JBL-LSR2328P2 52Whisper 4 x 6' Standard, Single Wall Isolation Soundbooth | Whisper MDL4872S1 53Flutecsa Reflector no demmeable, 4 lmp, 55W, 90-24V | FLUTECSA-G6-ELT0118 54Flutecsa Intensifier E4 | FLUTECSA-G6ELT01 55Flutecsa Reflector, no demmeable, 2lmp, 55W, 90-240V | FLUTECSA-G6-ELT0014 56Flutecsa Reflector, no demmeable, 6lmp, 55W, 90-240V | FLUTECSA-G6-ELT0216 57Flutecsa, Intensifier, E6 | FLUTECSA-G6-ELT0226 58CBS Studio Line 55/5600 | CBS-OSRAM-20608-TLS-MAB56 59Mega Clamp, black | TLS-MAB18 60Flutecsa Security Cable | FLUTECSA-G6-FLT05918 61SSRC 6 ckts, 18 outlets, straight blabe receptable 20' connector strip standard mounting brackets| SSRC-SL-20-6/18-52 OR6 2.SCHEDULE FOR DELIVERABLES The terms of the contract require delivery within 30 days of receipt and processing of the Delivery Order. Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For: Primary: Name: TBD Address: VA Caribbean Healthcare System 10 Casia Street San Juan, PR 00921 Voice: TBD Email: TBD Special Shipping Instructions: Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor cannot make any changes to the delivery schedule at the request of Site POC. Contractors must coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. "Package 1 of 2"), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3) 3.Setup, Installation, and Configuration The contractor shall setup, install, and configure all hardware and associated components as a turnkey system. The contractor shall ensure all necessary components are included to deliver the equipment fully operational and functional with necessary configuration and connectivity between various components to meet the specifications. The contractor shall coordinate setup, installation, and configuration with the COTR. The Contractor shall be responsible for the following actions to include, but not limited to: "Un-packaging all hardware and ancillary components "Verify power availability and connectivity "Installation, Configuration and Setup of Equipment "Power on all hardware "Test Connectivity Integration of all hardware sub-components and on site installation shall be provided by the Contractor in coordination with the Government, within 30 days of award. The Contractor shall provide any necessary racks, mounts, brackets, installation kits, miscellaneous hardware and/or cables necessary to render the turnkey system operational. Each item above shall be rendered as a complete system and not as various sub-components or discrete component parts. The Contractor shall discard all packaging and waste associated with new equipment installations. The Contractor shall complete an installation certification sheet and have the installation certified by a designated Department of Veterans Affairs (VA) employee. All hardware shall include one year of support and warranty services provided by the manufacturer. The contractor shall provide licenses for all software. When integration of equipment is performed the government will verify connectivity and ensure access is provided to VA. 4.INFORMATION SECURITY CONSIDERATIONS: The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP's) and Authority to Operate (ATO)'s for all systems/LAN's accessed while performing the tasks detailed in this Product Description a.A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA handbook 6500.6, Appendix C, paragraph 3.a. b.A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. c.A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d. d.A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. e.A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems. 5.PERFORMANCE METRICS The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort. Performance ObjectivePerformance StandardAcceptable Performance Levels Provide quality customer service and training.Efficient and effective in meeting requirements Meets technical needs and mission requirements Offers quality services/products Personnel possess necessary knowledge, skills and abilities to perform training and service per section 1.0Satisfactory or higher Provide on-time delivery and accurate and timely installation, setup, and configuration of ordered items.Delivery, installation, setup and configuration criteria all attained on schedule and executed correctly All coordination takes place as listed in section 2.0100% success Response to VA QueryResponses to VA Warranty/Service Queries received per requirements stated in section 1.0Satisfactory or higher The Government reserves the right to alter or change the surveillance methods at its own discretion. 6.POINT(S) OF CONTACT: Contract Specialist Name: Brian Tober Address:Department of Veterans Affairs Office of Acquisition Operations Technology Acquisition Center 260 Industrial Way West Eatontown, New Jersey 07724 Voice:(732)440-9703 Email:brian.tober@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/e39951d55cf5ce8ce7b685bde7b79afc)
 

Document(s)

Attachment
 

File Name: VA118-12-I-0646 VA118-12-I-0646.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=468903&FileName=VA118-12-I-0646-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=468903&FileName=VA118-12-I-0646-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Caribbean Healthcare System;10 Casia Street;San Juan, Puerto Rico

Zip Code: 00921
 

Record

SN02870798-W 20120908/120907000535-e39951d55cf5ce8ce7b685bde7b79afc (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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