PRESOL | 68 | MEDICAL GASES | 13-Sep-12

FBO DAILY ISSUE OF SEPTEMBER 13, 2012 FBO #3946
SOLICITATION NOTICE

68 -- MEDICAL GASES

Notice Date: 9/11/2012
Notice Type: Combined Synopsis/Solicitation
NAICS: 325120 — Industrial Gas Manufacturing
Contracting Office: Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
ZIP Code: 30905-5650
Solicitation Number: W91YTV12R0048
Response Due: 9/21/2012
Archive Date: 11/20/2012
Point of Contact: Valerie DeVeaux, (706) 787-8438
E-Mail Address: Southeast Regional Contracting Office
(valerie.deveaux@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number W91YTV-12-R-0048 for purchase request GFEBS 0010209314 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60. The associated North American Industrial Classification System (NAICS) code for this procurement is 325120. Size standard is 1000 employees. This RFQ is being issued as Firm Fixed Price, UNRESTRICTED. All responsible sources may submit a quotation which shall be considered by the agency. Responses due date: ___SEPTEMBER 21, 2012____. The requirements of this solicitation is for Medical Gases for Lyster Medical Clinic, Fort Rucker, AL. Performance Period: 1 October 2012 through 30 September 2017. Item No. 0001AA Liquid Medical Oxygen USP dewars QTY: 48 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AB Liquid Med O2 USP dewars rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AC AI USP 200 Med compressed gas QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AD AI USP 200 Med comp gas cylinder rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AE NI NF 200 Med Nitrogen QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AF NI NF 200 Med Nitrogen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AG Oxygen USP 200 Med Oxygen QTY: 25 EA; Unit Price: $___________ Total Amount: $____________ Item No. 0001AH Oxygen USP 200 Med Oxygen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001 Medical Gases for Lyster Medical Clinic, Fort Rucker, AL. Option Year 1. Period of Performance 1 Oct 13 - 30 Sep 14. Item No. 1001AA Liquid O2 USP QTY: 48 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AB Liquid Med O2 USP dewars rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AC AI USP 200 Med compressed gas QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AD AI USP 200 Med comp gas cylinder rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AE NI NF 200 Med Nitrogen QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AF NI NF 200 Med Nitrogen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AG Oxygen USP 200 Med Oxygen QTY: 25 EA; Unit Price: $___________ Total Amount: $____________ Item No. 1001AH Oxygen USP 200 Med Oxygen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001 Medical Gases for Lyster Medical Clinic, Fort Rucker, AL. Option Year 1. Period of Performance 1 Oct 14 - 30 Sep 15. Item No. 2001AA Liquid O2 USP QTY: 48 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AB Liquid Med O2 USP dewars rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AC AI USP 200 Med compressed gas QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AD AI USP 200 Med comp gas cylinder rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AE NI NF 200 Med Nitrogen QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AF NI NF 200 Med Nitrogen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AG Oxygen USP 200 Med Oxygen QTY: 25 EA; Unit Price: $___________ Total Amount: $____________ Item No. 2001AH Oxygen USP 200 Med Oxygen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001 Medical Gases for Lyster Medical Clinic, Fort Rucker, AL. Option Year 1. Period of Performance 1 Oct 15 - 30 Sep 16. Item No. 3001AA Liquid O2 USP QTY: 48 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AB Liquid Med O2 USP dewars rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AC AI USP 200 Med compressed gas QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AD AI USP 200 Med comp gas cylinder rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AE NI NF 200 Med Nitrogen QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AF NI NF 200 Med Nitrogen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AG Oxygen USP 200 Med Oxygen QTY: 25 EA; Unit Price: $___________ Total Amount: $____________ Item No. 3001AH Oxygen USP 200 Med Oxygen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001 Medical Gases for Lyster Medical Clinic, Fort Rucker, AL. Option Year 1. Period of Performance 1 Oct 16 - 30 Sep 17. Item No. 4001AA Liquid O2 USP QTY: 48 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AB Liquid Med O2 USP dewars rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AC AI USP 200 Med compressed gas QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AD AI USP 200 Med comp gas cylinder rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AE NI NF 200 Med Nitrogen QTY: 30 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AF NI NF 200 Med Nitrogen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AG Oxygen USP 200 Med Oxygen QTY: 25 EA; Unit Price: $___________ Total Amount: $____________ Item No. 4001AH Oxygen USP 200 Med Oxygen rental QTY: 12 EA; Unit Price: $___________ Total Amount: $____________ Place of Performance: Lyster Medical Clinic 301-2100 5th Ave Fort Rucker, AL 36362-5000 UNITED STATES FAR and DFARS provisions and clauses. The full text of a FAR provision or clause may be accessed electronically at www.farsite.hill.af.mil. The following provision at 52.212-1, Instructions to Offeror - Commercial Items (FEB 2012). Addendum to 52.212-1: (m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and MEDCOM provisions included herein are incorporated into this solicitation. The provision at 52.212-2, Evaluation - Commercial Items (JAN 1999). ADDENDUM TO 52.212-2 (a) is hereby replaced with the following: 1. Evaluation Process. a. The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, is Lowest Priced, Technically Acceptable (LPTA). Award will be on an all or none basis. The following factors will be used to evaluate quotes: Technical acceptability and price. 1. Technical acceptability: Explain how your company will meet the terms of the solicitation for delivery of dry ice services of the items as specified in the solicitation. Prospective contractors shall demonstrate that the service offered complies with the technical requirements described by submission of a written capability statement with their offer. This written capability statement must be submitted with offer and not exceed 10 pages. 2. Price. The offeror shall submit pricing for all CLINs identified in the combined synopsis/ solicitation, unless otherwise noted. Pricing will be evaluated to the extent to which it is fair and reasonable in term of the Government's requirement. 3. Evaluation Process: All quotes will be evaluated on overall technical acceptability. The award decision will be based on the lowest priced, technically, acceptable quote as determined by the end user. "Given that FAR 52.217-8 provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purpose of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the Option to Extend be exercised." Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate proposals and award a contract without discussions. Potential contractors must be registered in the Central Contractor Registry (CCR) to be eligible for award. The CCR internet web site is http://www.ccr.gov. IAW 52.212-3 Offeror Representations and Certifications- Commercial Items. Offeror must complete annual representations and certifications on-line at http://orca.bpn.gov. Offers are due by September 21, 2012, 3:00 PM, Eastern Standard Time. Submit offers via email to Valerie.DeVeaux@us.army.mil, facsimile (706)787-5681 or mail. Contracting Office Address: Southern Regional Contracting Office - East 39706 40th Street Fort Gordon, GA 30905 Point of Contact: Valerie DeVeaux, Contract Specialist, (706) 787-8438 The following stand alone discretionary FAR and DFARS provisions are necessary: 52.225-25 - Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (NOV 2011). 52.252-1 - Solicitation Provisions Incorporated by Reference (FEB 1998). www.arnet.gov/far; www.acq.osd.mil/dp/dfars.html 52.252-5 - Authorized Deviations in Provisions (APR 1984), (b) DoD Far Supplement (48 CFR Chapter 2). 52.215-20 - Requirements For Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data. (OCT 2010). 252.203-7005 - Representation Relating to Compensation of Former DoD Officials (NOV 2011). 252.215-7007 - Notice of Intent to Resolicit (JUN 2012). This solicitatilon provides offerors fewer than 30 days to submit proposals. In the event that only one offer is received in response to this solicitation, the Contracting Officer may cancel the solicitation and resolicit for an additional period of at least 30 days in accordance with 215.371-2. (End of provision). 252.215-7008 - Only One Offer (JUN 2012). a) The provision at FAR 52.215-20, Requirements for Certified Cost or Pricing Data and Data other Than Certified Cost or Pricing Data, with any alternate included in this solicitation, does not take effect unless the Contracting Officer notifies the offeror that- (1) Only one offer was received; and (2) Additional cost or pricing data is required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data (10 U.S.C. 2306a and FAR 15.403-3). (b) Upon such notification, the offeror agrees, by submission of its offer, to provide any data requested by the Contracting Officer in accordance with FAR 52.215-20. (c) If negotiations are conducted, the negotiated price should not exceed the offered price. (End of provision) 52.212-3 - Offeror Reprensntations and Certifications - Commercial Items (APR 2012). 52.203-3 - Gratuities (APR 1984). 52.203-6 - Restriction on Subcontractor Sales to the Government (SEP 2006). 52.203-12 - Limitation on Payments to Influence Certain Federal Transactions (OCT 2010). 52.204-4 - Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011). 52.204-9 - Personal Identity Verification of Contractor Personnel (JAN 2011). 52.204-10 -- Reporting Executive Compensation and First-Tier Subcontract Awards (AUG 2012). 52.209-6 -- Protecting the Government's Interest When Subcontracting with Contractors Debarred, suspended, or proposed for Debarment (DEC 2010). 52.219-28 -- Post-Award Small Business Program Representation (JAN 2011). 52.222-3 - Convict Labor (JUN 2003). 52.222-21 - Prohibition of Segregated Facilities (FEB 1999). 52.222-26 - Equal Opportunity (MAR 2007). 52.222-35 - Equal Opportunity for Veterans (SEP 2010). 52.222-36 - Affirmative Action for Workers with Disabilities (OCT 2010). 52.222-37 - Employment Reports on Veterans (SEP 2010). 52.222-50 - Combating Trafficking in Persons (FEB 2009). 52.222-54 - Employment Eligibility Verification (JUL 2012). 52.223-3 - Hazardous Material Identification And Material Safety Data (JAN 1997). 52.223-5 - Pollution Prevention and Right-To-Know Information (MAY 2011) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011). 52.225-13 - Restrictions on Certain Foreign Purchases (JUN 2008). 52.225-25 - Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (SEP 2010). 52.228-5 - Insurance - Work on a Government Installation (JAN 1997). 52.232-18 - Availability of Funds (APR 1984). 52.232-33 -- Payment by Electronic Funds Transfer -- Central Contractor Registration (OCT 2003). 52.233-3 - Protest After Award (AUG 1996). 52.233-4 - Applicable Law for Breach of Contract Claim (OCT 2004). 52.237-3 - Continuity of Services (JAN 1991). 52.242-13 - Bankruptcy (JUL 1995). 252.201-7000 - Contracting Officer's Representative (DEC 1991). 252.203-7000 -- Requirements Relating to Compensation of Former DoD Officials (SEP 2011). 252.203-7002 - Requirement to Inform Employees of Whistleblower Rights (JAN 2009). 252.204-7000 - Disclosure of Information (DEC 1991). 252.204-7003 - Control of Government Personnel Work Product (APR 1992). 252.204-7011 - Alternative Line-Item Structure (SEP 2011). 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). 252.232-7010 - Levies on Contract Payments (DEC 2006). 252.243-7002 - Requests for Equitable Adjustment (MAR 1998). 52.204-99 - System For Award Management Registration (AUG 2012). 52.217-8 - Option to Extend Services (NOV 1999), 30 days before contract expires. 52.217-9 - Option to Extend the Term of the Contract (MAR 2000). 60 days before contract expires. 52.219-28 - Post-Award Small Business Program Representation (APR 2012). 52.232-99 - Providing Accelerated Payment to Small Business Subcontractors (DEVIATION 2012-O0014)(AUG 2012). 52.252-2 - Clauses Incorporated by Reference (FEB 1998). 52.252-6 - Authorized Deviations in Clauses (APR 1984). "DoD FAR Supplement (48 CFR Chapter 2)". 252.204-7008 - Export-Controlled Items (APR 2010). 252.212-7001 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEC 2010) (DEVIATION). INVOICING INFORMATION: All prospective offeror must be registered in the Wide Area Work Flow (WAWF) System. For registration go to https://wawf.eb.mil/ and follow the registration instructions. The payment on invoices will be made quarterly invoices as a 2-in-1 invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil (reference clause 252.232-7003). Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (MAY 20112) (DEVIATION). PERFORMANCE WORK STATEMENT US Army School of Aviation Medicine Fort Rucker, Alabama Section 1: GENERAL The contractor shall perform all pick-up, refill, and delivery of medical gases to include compressed oxygen, compressed nitrogen, nitrous oxide, carbon dioxide, and liquid oxygen to the United States Army School of Aviation Medicine (USASAM), Bldg 301, 301 Andrews Ave. Fort Rucker, AL 36362 as directed by the Contracting Officer's Representative (COR). 1.1BACKGROUND INFORMATION: USASAM has government owned cylinders requiring medical gas refills as required for the operations of the only hypobaric chamber in the US Army. Contractor must properly handle, store, and transport medical gas cylinders in accordance with all local, state and federal requirements. 1.2 PERSONNEL. N/A. 1.3. PHYSICAL SECURITY. N/A. 1.4. QUALITY CONTROL. The contractor shall establish and maintain a complete Quality Control Plan to ensure that the requirements of the contract are provided as specified at Technical Exhibit 1 and Section 5. 1.5. The plan shall describe the methods for identifying and preventing defects before the level of performance becomes unacceptable. 1.6 QUALITY ASSURANCE. The government will evaluate the contractor's performance under this contract using the method of surveillance specified in the Quality Assurance Surveillance Plan (QASP) at Technical Exhibit 1. All surveillance observations will be recorded by the government. When an observation indicates defective performance, the COR will obtain the contractor's initials on the record of the observation. 1.7 HOURS OF OPERATION. 1.7.1 Normal Hours. USASAM hours of operation are 0730 to 1615 EST Monday through Friday. Facility observes all Federal Holidays as follows: January 1stNew Year's Day 3rd Monday in JanMartin Luther King, Jr. Birthday 3rd Monday in FebPresidents Day Last Monday in MayMemorial Day July 4thIndependence Day 1st Monday in SepLabor Day 2nd Monday in OctColumbus Day November 11thVeterans Day 4th Thursday in NovThanksgiving Day December 25thChristmas Day Facility also observes various Training Holidays in conjunction with Federal Holidays. 1.7.2 Emergency Services. The contractor shall be able to provide and comply with a 24-hour emergency, urgent on-site response when required. 1.8 CONSERVATION OF UTILITIES. The contractor shall participate in Government energy conservation programs. SECTION 2 DEFINITIONS 2.1STANDARD DEFINITIONS. 2.1.1Medical compressed air. A colorless, odorless gas stored in cylinders under pressure. 2.1.2Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. 2.1.3 Contracting Officer Representative (COR). An individual designated by the contracting officer to act as his representative to assist in administering a contract. The source and authority for a COR are contained in the written letter of designation. 2.1.4 Customer Complaint. A means of documenting certain kinds of contract service problems. A government program that is explained to every organization that receives service under this contract which is used to evaluate contractor's performance. 2.1.5Defective Performance. A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS). 2.1.6 Government Property. All property owned or leased to the government or acquired by the government under the terms of the contract. Government property includes both government furnished property and contractor acquired property as defined in Federal Acquisition Regulation (FAR) 45.101. 2.1.7Liquid Oxygen. Oxygen that is in a liquid state and is about 200 C. Used for hypobaric chamber operations above 18,000ft. 2.1.8Quality Control (QC). Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. 2.1.9Material Safety Data Sheet (MSDS). A document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures when handling chemical products. 2.1.10 Medical Nitrogen. A colorless, odorless, tasteless gas that is biologically important. Nitrogen is a constituent of protein and nucleic acids and is present in all living cells. Nitrogen does not support respiration and is fatal if breathed alone. 2.1.11 Quality Assurance Surveillance Plan (QASP). An organized written document used for the quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor. 2.1.12 Medical Oxygen. A colorless, odorless and tasteless gas that makes up about 20% of the air we breathe and which combines with most of the other elements to form oxides. 2.1.13 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the government to assure contract performance standards are met by the contractor. 2.1.14 Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the Performance Work Statement (PWS) and all other service outputs. SECTION 3 GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1 Cylinders. See Technical Exhibit 2 for list of government owned medical gas cylinders. 3.2 The government shall make available to the contractor, all cylinders, valves and cylinder valve protection caps to be serviced and/or refilled. 3.3 The government property made available under this contract shall be for use only in the performance of the resulting contract. SECTION 4 CONTRACTOR FURNISHED ITEMS AND SERVICES. 4.1 The contractor shall provide all labor and equipment necessary to perform the required medical gas refill services. SECTION 5 SPECIFIC TASKS. 5.1Medical Oxygen, Medical compressed air, Liquid Oxygen, Medical Nitrogen shall conform to standards in the United States Pharmacopoeia/National Formulary (USP/NF) unless otherwise stated. 5.2 Medical Nitrogen shall be of Medicinal Grade A and shall conform to the latest version of BB-N-411C, "Federal Specification for Nitrogen". 5.3 All cylinders shall be picked up from and delivered to USASAM, 301 Andrews Ave. Fort Rucker, AL 36362 as directed by the COR. 5.4 Deliveries will be scheduled between the Contractor and the Government during normal duty hours Mon through Friday. 5.5 All cylinders shall be picked up and delivered on upon request of the COR or his/her designee. The contractor shall also give prior 30 day notice and reschedule for any non-federal holiday the contractor might observe. Coordination shall be made with the personnel cited in paragraph 5.20. 5.6 Emergency Service. The contractor shall be available 24 hours a day, seven days a week, including all holidays, to meet emergency requirements. The contractor shall provide an on-call number, acknowledge receipt of call within one hour, and make required deliveries within eight hours of emergency call. 5.7 Inspection/Acceptance. The contractor shall only tender for acceptance those items that conform to the requirements of this contract. The government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The government may require repair or replacement of non-conforming supplies/equipment or re-performance of non-conforming services at no increase in contract price. The government must exercise its post delivery acceptance rights (1) within 24 hours after the defect was discovered or should have been discovered; and (2) before substantial change occurs in the condition of the item, unless the change is due to the defect in the item. 5.8The contractor shall inspect government owned cylinders received for charging or reconditioning in accordance with the Product Item Description (PID), applicable DOT Regulations, the assigned gas service, and as specified in MIL-STD-1411A "DOD Standard Practice, Inspection and Maintenance of Compressed Gas Cylinders". The number of acceptable cylinders and serial numbers shall be recorded to identify a specific contract. Accepted cylinders shall be forwarded for charging. Cylinders not meeting inspection levels shall be scheduled for proper maintenance in accordance with (IAW) MIL-STD-1411A, paragraphs 5.2 and 5.3. Rejected and/or condemned cylinders shall be handled in accordance with MIL-STD-1411A, paragraph 4. 5.9 Cylinders received by the contractor for maintenance/reconditioning or recharging with a specific gas shall be inspected for legible and accurate identifications, markings, dimensions, color coding and stenciling. Inspection will be conducted by Oxygen Purity Control Monitors designated by Lyster Army Health Clinic (LAHC). Monitors shall ensure presence of a valve protection cap, as applicable, the proper cylinder, valve, valve outlet and that the cylinder is in the gas service as specified. 5.9.1The contractor's paperwork (e.g., shipping order) accompanying each delivery shall give the total amount by type, including list of serial numbers (if applicable), lot numbers, and expiration dates of product for all cylinders delivered. 5.10 Contractor shall provide all applicable Material Safety Data Sheets (MSDS) upon initial delivery or as revisions, updates, or amendments become available for each product/end item, applicable materials, components/supplies utilized in the production/fabrication of each end item/product being delivered requiring a MSDS, to include but not limited to gases by type, paint, threading compound/sealant, lubricant, etc. IAW the fill contract delivery order/contract delivery requirements. 5.11Cylinder Maintenance/Reconditioning - Periodic Testing/Hydrostatic Testing, Ultrasonic Examination (UE), External Visual Examination, Internal Cylinder Evaluation, Hammer Testing and Leakage Testing. 5.11.1 The Contractor shall be responsible to conduct all periodic testing by hydrostatic test procedures, ultrasonic examinations, external visual examinations/serviceability inspections, internal cylinder evaluations (any time a valve is removed from a cylinder for any reason), hammer testing (if applicable) IAW Compressed Gas Association Pamphlet (CGA) C-1 "Methods for Hydrostatic Testing of Compressed Gas Cylinders", CGA C-5 "Wall Stress Requalification Criteria for High Pressure Seamless Steel Cylinders", CGA C-6 "Standards for Visual Inspection of Steel Compressed Gas Cylinders", CGA G-4.1 "Cleaning Equipment for Oxygen Service", and MIL-STD-1411A. 5.11.2 Hydrostatic/UE tests on cylinders will be completed within 21 days of pick-up by the contractor, or upon the requested pick-up date from USASAM. 5.11.3 Cylinders will undergo periodic hydrostatic/UE testing IAW Code of Federal Regulations (CFR) 49 180.605 "Requirements for Periodic Testing, Inspection and Repair of Portable Tanks", CGA C-1 and MIL-STD-1411A. 5.11.4 Compressed gas cylinders shall not be refilled if Hydrostatic/UE test date has expired. 5.11.5 Leakage testing shall be performed on all cylinders that have been filled with a compressed gas IAW the fill contract delivery order. Each cylinder shall be tested at all points that may provide a point of escape for cylinder contents. Points to inspect are the head and bottom of each cylinder, the cylinder valve including the stem, the valve inlet threads, and the valve outlet. Tests shall be performed IAW MIL-STD-1411A. 5.11.6 Cylinders that are unacceptable at serviceability inspection shall be tagged for proper maintenance. Cylinders that have been scheduled for maintenance procedures shall be serviced IAW 49 CFR 180-205 "General Requirements for Requalification of Specification Cylinders" and MIL-STD-1411A. After maintenance, each cylinder shall pass the detailed serviceability requirements outlined in MIL-STD-1411A, paragraph 5.3. 5.11.7 Cylinders that cannot be upgraded by maintenance/reconditioned to meet the serviceability standards of MIL-STD-1411A, paragraph 5.2 shall be rejected at maintenance, tagged for repair or rebuild or metal stamped "condemned" with a justification IAW condemnation standards outlined in MIL-STD-1411A, paragraphs 4.1.1.1, 4.1.2.1, 4.1.3.1, and 4.1.4.1. Disposition of condemned cylinders shall be IAW MIL-STD-1411A, paragraph 4, or as directed by the contract. 5.11.8 Rejected and/or condemned cylinders shall be handled IAW MIL-STD-1 411A, paragraph 4. 5.11.9 The contractor shall be responsible for demilitarization of cylinders. 5.11.10 Records of scheduled maintenance shall be made on DD Form 250 or similar tabulation provided by the contractor. 5.12Cylinder Retest Date. 5.12.1 Cylinders requiring Hydrostatic/UE retesting must be taken out of service 9 months prior to expiration. 5.12.2 Cylinder Hydrostatic/UE test date must not be within 36 months of expiration upon delivery. 5.12.3 Cylinders shall be retested as required by applicable Department of Transportation (DOT) Title 49 of the CFR, CGA C-1 and MIL-STD-1411A. Contractor shall be required to retest any government/ contractor-owned cylinder when requested by USASAM, the ordering activity, regardless of scheduled retest date. 5.12.4 Hydrostatic test equipment will be capable of performing the desired testing in a range of 25 to 75 percent of its designated maximum capability with an accuracy of 1 percent of any designated test pressure and resultant expansion valve. 5.13Valve Inspection and Replacement. 5.13.1 All cylinder valves will be checked/inspected for serviceability by designated USASAM warehouse supply technicians and contractor representative (delivery/driver personnel/designee) prior to cylinder delivery acceptance and receipt IAW CGA V-1 "Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections", MIL-DTL-2G and MIL-STD-1411A. 5.13.2 Each valve will be inspected for damaged hand wheels, bent or leaking stems and damaged or nicked outlet seats or threads. Further inspection shall be made for dirt, grease, or insect residue. Packing nuts shall be snug to control leakage and bonnet nuts shall be locked tight. Valve inlet threads should expose more than one thread between the cylinder neck and the wrenching boss of the valve. The valve shall be functional and shall control the gas flow at the valve seat when residual gas is checked. Valve outlets shall be IAW MIL-DTL-2G and the applicable specification sheet as specified in the PID. Damaged or faulty valves shall be scheduled for maintenance or replaced by contractor IAW MIL-DTL-2G. 5.13.3 Government and contractor owned cylinder valves damaged upon and/or after delivery receipt and acceptance shall be replaced by servicing contractor on all government and/or contractor owned cylinders at the cost of the government, unless the government exercises its post delivery acceptance rights (1) within 24 hours after the defect is discovered or shouldhave been discovered; and (2) before substantial change occurs in the condition of the item, unless the change is due to the defect in the item. 5.13.4 Damaged government and contractor owned cylinder valves on all government and contractor owned cylinders will be replaced at the expense of the contractor if damaged during transport, delivery and/or prior to designated MACH warehouse supply technician delivery receipt and acceptance. 5.14Cylinder/Valve Protection Caps 5.14.1 Cylinder/valve protection caps shall be installed on all cylinders designed with neck rings or flanges. 5.14.2 Valve hood protection caps for cylinders designed to receive such caps shall be the correct size and securely attached with full thread engagement to the cylinders in a manner to protect the valves from damage during transit, delivery, and storage. Refer to 49 CFR 173-301 (h) "General Requirements for Shipment of Compressed Gases in Cylinders and Spherical Pressure Vessels", and MIL-STD-1411A. 5.14.3 Replacement valves shall be threaded IAW CGA V-1. 5.14.4 Cylinder/valve protection caps will be inspected for cracks, dents, and/or a mismatch in size. Caps with internal threads that are stripped or damaged, making hand mounting on the cylinder impractical and/or showing rust and corrosion shall be rejected. 5.14.5 Hydrocarbon lubrication is not allowed on cap or flange threads; however, fire resistant fluorocarbon or silicon lubricants are permissible, if approved for use on medical gas cylinders. 5.15Permanent Markings, Tags, and Labels 5.15.1 The permanent marking requirements for compressed gas cylinders will be IAW DOT specification in part 178.255-14 of Title 49 CFR, and in the government procurement specifications. These markings must be maintained in a legible condition as required by Part 173 of Title 40 CFR. 5.15.2 All cylinders shall be appropriately labeled, tagged, and/or marked IAW MIL-STD-1411A, and Title 49 CFR by contractor utilizing required lettering, stenciling, decals, metal lettering, and/or number stamping when required by applicable regulation. Contractor shall verify before delivery receipt and acceptance by USASAM that all required identifying medical gas labels; including lot number, labels, and/or tags are properly affixed or secured to the cylinders. 5.15.3 Cylinders shall be labeled or tagged and shipping documents annotated IAW requirements of contract delivery order to comply with MIL-STD-129, Military Marking for Shipment and Storage. Cylinders shall also have a label to tag attached with the statement "Dangerous-Compressed Gas Cylinder-Only Trained Personnel Should Handle". Condition Codes A, D, F, H, J, K, or L as defined in Title 49 CFR will be assigned as applicable. 5.16Sandblasting, Painting and Cleanliness. 5.16.1 Cylinder and cylinder/valve protection cap paint shall conform to Federal Specification A-A-3165 "Lacquer, Gloss for Aircraft Use". 5.16.2 The use of color coding is mandatory for all departments and agencies of the Department of Defense, with regards to the purchase and use of compressed gas cylinders IAW MIL-STD-101B, "Color Code for Pipelines and Compressed Gas Cylinders", and the specified PID. Medical gas cylinder colors shall be IAW CGA Pamphlet C-9, "Standard Color Markings for Compressed Gas Cylinders for Medical Use". 5.16.3 Cylinder/valve protection caps shall be painted to comply with the color code requirements of the cylinder on which they are installed. 5.16.4 Cylinders and cylinder valve protection caps shall be sandblasted and primed prior to painting if required by the applicable paint specification. Refer to MIL-STD-101B, MIL-STD-1411A, DOD-P-15328D "Military Specification Primer (Wash), Pretreatment (Formula No. 117 for Metals) and Amendment 1 to DOD-P-15328D. 5.16.5 Sandblasting and painting of cylinders and cylinder/valve protection caps will be completed and shipped back to USASAM within 21 days of pick-up by contractor or upon the requested pick-up date from USASAM. 5.16.6 Contractor shall replace and repaint any cylinder showing signs of rust, scale, cracked paint, chipping, scratches, chalking, and/or peeling paint IAW MIL-STD-1411A, "Notice 1 "Inspection and Maintenance of Compressed Gas Cylinders". Cylinders displaying a random pattern of chipping or peeling shall be stripped/ sandblasted and repainted. Cylinders displaying localized chipping for a specific use pattern may be spot painted to seal the denuded metal. When a cylinder requires coverage of more than 10 percent of its area, stripping/sandblasting and painting must be performed. Cylinder/valve protection caps shall be considered a part of the cylinder package and is to be repainted along with the cylinder when it is to be repainted. 5.16.7 Bore, throat, and threads of the valve outlet shall be free of any paint splatter or paint over spray. Paint, if found on other parts of the valve, must not effect valve operation. 5.17Cleanliness. 5.17.1 Cylinders shall be free of oil, grease and all foreign matter. Anti-seize compound, approved oxygen compatible sealant only, may be found where the valve is inserted into the cylinder. All excess threading compound shall be removed and the area wiped clean. 5.17.2 Rust, scale, caked paint and all remnants of adhesive labels, decals and tags will be removed prior to painting as outlined in MIL-STD-1411A, Notice 1, "Inspection and Maintenance of Compressed Gas Cylinders". 5.17.3 Valves shall be free of insects, insect webs/residue, dirt, corrosion, oil or grease. Do not mistake thread compound as oil or grease or vice versa. 5.17.4 Cleaning shall be performed IAW MIL-STD-1411A. 5.18Government Owned Cylinders. Any necessary cylinder services to be furnished at additional cost under the terms of this contract shall be performed by the contractor on approval of the following activity: US Army School of Aviation Medicine ATTN: Chamber Maintenance Technician Fort Rucker, Alabama, 36362 (Dennis Ard or Michael Sherman) 5.19The following personnel are authorized to request pickup, delivery, refill, or services for their respective sections: Mr. Dennis Ard (primary contact) Mr. Michael Sherman (alternate contact) SECTION 6 APPLICABLE PUBLICATIONS AND FORMS. 6.1TO43D8-3-1-101 6.2TO43D8-3-2-22 6.3TO43D8-3-2-6 6.449 CFR, 180.605, Requirements for Periodic Testing, Inspection and Repair of Portable Tanks. 6.549 CFR, 180.205, General Requirements for Requalification of Cylinders. 6.6DD Form 250, Material Inspection and Receiving Report. 6.7MIL-DTL-2G, Valves, Cylinder, Gas (for Compressed or Liquefied Gases), General Specifications. 6.849 CFR, 173.301, General Requirements for Shipment of Compressed Gases in Cylinders and Spherical Pressure Vessels. 6.949 CFR, 178.255-14, Marking. 6.10MIL-STD-129P, DOD Standard Practice for Military Marking for Shipment and Storage. 6.11TT-L-32, Lacquer, Gloss for Aircraft Use. 6.12MIL-STD-101B, DOD Standard Practice for Color Code for Pipelines and for Compressed Gas Cylinders. 6.13DOD-P-15328D, Primer (Wash), Pretreatment (Formula No. 117 for Metals) (Metric). 6.14Amendment 1 to DOD-P-15328D, Primer (Wash), Pretreatment (Formula No. 117 for Metals) (Metric). 6.15 DODI6000.2 Health Service Operations and Readiness SECTION 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING 7.1 Attachment 1/Technical Exhibit 1-Quality Assurance Surveillance Plan (QASP) 7.2 Attachment1/Technical Exhibit 2- Deliverable Schedule Technical Exhibit 1 Quality Assurance Plan PERFORMANCE OBJECTIVESSTANDARDSREF PWSMETHOD OF ASSESSMENTREMEDY Provide pick-up, refill and delivery of all medical gasesTimelinessPara 1, 5.3,5.4, 5.5Observation Address w/ Contractor Emergency ServiceTimelinessPara 5.6ObservationAddress w/ Contractor Hours of performance7 days a week, 24 hours a dayPara 1.7.1Observation, Log monthly work hour reportAddress w/ Contractor Contractor furnished items and services100%Para 4.1Observation and evaluation of furnished equipment and servicesAddress w/ Contractor Contractor's paperwork100%Para 5.9.1 InspectionAddress w/ Contractor Cylinder equipment maintenanceTechnical accuracyPara 5.11, 5.11.1, 5.11.2, 5.11.3Observation, maintain logsAddress w/ Contractor Contractor to provide Material Safety Data SheetsTechnical accuracy, clarity and effectiveness Para 5.10Observation, Inspection, COR Maintains LogAddress w/Contractor TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE DeliverableFrequency# of CopiesMedium/FormatSubmit To 5.3, 5.4, 5.4Monthly 1May be a invoice on paper or a faxed copy of the invoice COR
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Place of Performance: Address: Southeast Regional Contracting Office ATTN: MCAA SE, Building 39706 Fort Gordon GA; Zip Code: 30905-5650
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68 -- MEDICAL GASES