SPECIAL NOTICE
99 -- WMATA
- Notice Date
- 9/11/2012
- Notice Type
- Special Notice
- NAICS
- 485999
— All Other Transit and Ground Passenger Transportation
- Contracting Office
- Library of Congress, Contracts Services, Contracts Services, 101 Independence Ave SE, Washington, DC, 20540-9411
- ZIP Code
- 20540-9411
- Solicitation Number
- HRS20130002
- Archive Date
- 10/11/2012
- Point of Contact
- Felecia Fairley, Phone: 202-707-4792
- E-Mail Address
-
ffai@loc.gov
(ffai@loc.gov)
- Small Business Set-Aside
- N/A
- Description
- This is not a request for proposal or request for a quote. There is no solicitation document available. This is a notice of intent of the Library of Congress to negotiate a Sole Source contract with Washington Metropolitan Area Transit Authority (WMATA) for FY2013 Services as follows: STATEMENT OF WORK FOR SMARTBENEFITS® PROGRAM WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY 1. BACKGROUND The Library of Congress (the Library) enters into an agreement with the Washington Metropolitan Area Transit Authority (WMATA or Contractor) for the Library to participate in the SmartBenefits® program upon execution of the Purchase Order attached to this Statement of Work. The SmartBenefits® program is a free service for employers to assign the dollar values of eligible employees' monthly commuting benefits (transit and/or parking) directly to the employees' SmarTrip® cards. For purposes of this Statement of Work, eligible Library employees will also be called "participants." 2. SCOPE OF WORK a. The Contractor shall enroll the Library for participation in the SmartBenefits® program, which is a Web-based program that will allow the Library to assign the dollar values of participants' monthly benefits for commuting to and from work directly to the participants' SmarTrip® cards. Commuting benefits may include transit for Metrorail, Metrobus, regional commuter bus and rail systems as applicable, and van pools. b. The Library will access the SmartBenefits® program via the internet and will enter the amount of transit benefit approved for each participant no later than the fifteenth calendar day of each month. The Contractor shall make the Library-designated amounts of transit benefits available for each participant to download on his or her SmarTrip® card by the first calendar day of the month that the benefits are effective. The Library will pay the Contractor on a monthly basis for the actual amounts of transit benefits it allocates for its participants for the given month. There is no cost at this time the Library for participation in the SmartBenefits® program. c. The Library will manage its transit subsidy program, to include determining which of its employees are eligible for commuting benefits and ensuring that the Library is administering the program in accordance with Internal Revenue Service (IRS) regulations (Qualified Transportation Fringe Benefits Law, Title 26, USC Section 132(f)). d. the Library will provide the following information to the Contractor through the Web-based SmartBenefits® program so that transit fare will be added to participants' SmarTrip® cards: (1) Full name of each participant (2) Each participant's SmarTrip® card number (3) Amount of transit benefit approved for each participant (benefit category type) (4) Start date for each participant's benefits (5) User-defined key (Library Employee Identification Number.) e. The Library agrees that value added to SmarTrip® cards through SmartBenefits® may only be used by qualified employees who receive the benefit from their employer. Use by any other person invalidates the value added to SmarTrip®, is illegal, and subjects the person to arrest and/or prosecution. f. There shall be no minimum purchase imposed on the Library for participation in the SmartBenefits® program. g. The Contractor shall provide training on the SmartBenefits® system onsite at the Library offices in Washington, DC for up to ten (10) Library employees per session, as requested by the Library. h. Upon request by the Library through the SmartBenefits® system, the Contractor shall provide SmartBenefits® paper vouchers for Board participants to use for approved commuter rail and buses (to include, but not necessarily be limited to, transportation provided by Keller Transportation, Dillon's Bus Service, Inc., Eyre Bus Service, Inc., the Maryland Area Regional Commuter train service, and Virginia Rail Express). The Contractor shall deliver paper vouchers to the Library via courier or Federal Express within seven (14) business days of the order, or, if the Library wishes to pick up the vouchers at the Contractor's site, the Contractor shall make arrangements for the COTR or his representative to do so within seven (14) business days of the order. If the Contractor eliminates the availability of SmartBenefits® paper vouchers at any time during the period of performance of this Statement of Work and the related purchase order, the contractor will not be obligated to provide the vouchers to (company or agency name). The Contractor shall notify the Library Contracting Officer's Technical Representative (COTR) in writing (via e-mail) in the event that it eliminates the availability of the vouchers. 3. PERIOD OF PERFORMANCE The Period of performance will be one initial year with four option years. 4. SECURITY OF PERSONAL DATA The services to be performed under this Statement of Work require the exchange of personal data between the Library and the Contractor. The Contractor, by acceptance of or performance on this Contract, certifies that it has a security policy in place which contains procedures to promptly notify the Library of the name(s) of any participant whose personal information was, or is reasonably believed to have been, lost or acquired by an unauthorized person. 5. SECTION 508 OF THE REHABILITATION ACT OF 1973 Because the Library complies with Section 508 of the Rehabilitation Act of 1973 and its regulations thereunder (Section 508), to the extent that the Contractor will utilize software applications and operating systems, web-based intranet or internet information and applications, or video and multimedia products in providing services under this Statement of Work, the Contractor must certify that they meet the applicable requirements of Section 508 (e.g., 36 C.F.R. Parts 1194.21, 1194.22, 1194.24, 1194.31, and 1194.41). 6. COTR FUNCTIONS AND LIMITATIONS The Director, Office of Worklife Services, Human Resources Services is designated the COTR who represents the Contracting Officer in administering technical details within the scope of the Contract and in inspecting and accepting the Contractor's work. The COTR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or (company or agency name). The COTR does not have the authority to alter the Contractor's obligations or change the terms and conditions of the Contract. If, as a result of technical discussions, it is desirable to alter or change contract terms and conditions, changes will be issued in writing and signed by the Contracting Officer or his/her authorized representative. Some of the types of actions within the scope of the COTR's authority are: a. To assure compliance of the Contractor's performance with Section C, the Statement of Work. b. To perform or cause to be performed those inspections necessary to determine the Contractor's compliance with the technical requirements and the Statement of Work. c. To maintain both oral and written communications with the Contractor concerning those aspects of this Contract within his/her purview. d. To monitor the Contractor's performance and to advise the Library Senior Contract Specialist of any deficiencies. e. To coordinate the availability of the Library -furnished property and services and to provide entry to the work area for the Contractor's personnel, as required. f. To obtain the Contractor's proposal for a change order and to relay the information in a memo to the Senior Contract Specialist. g. To review invoices and, based on satisfactory performance of the terms and conditions of the Contract, to notify the Library Management Division Accounts Payable Section that a payment should be made pursuant to the Contract. h. To determine final acceptance of services provided under this Contract. 7. MEETINGS The Library reserves the right to schedule special meetings during the course of the work, as required, to address matters that cannot be satisfactorily resolved by other means. At a minimum, the Contractor's project manager shall attend such meetings, which will be held at the Library's offices. 8. INVOICES AND PAYMENTS The Contractor shall submit invoices to the Library on a thirty-day (30) cycle for orders placed through the SmartBenefits® system. The payment terms are net 30/prompt payment. The Contractor shall include the purchase order number and revision/line number, if applicable, on all invoices. The Contractor shall submit invoices via electronic mail (we-mail address) or by facsimile to( fax number). the Library will make payment to the Contractor by electronic funds transfer. 9. PUBLICITY The Contractor shall not release any publicity or advertising regarding this Contract or the work to be performed hereunder and shall not use the name or the Library, or any variation or adaptation thereof, for any commercial, advertisement, promotional or endorsement purposes, unless the Contractor has obtained the prior written consent of the Staff Director for Management of the Board or his authorized representative in such matters.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/LOC/CS/CS/HRS20130002/listing.html)
- Place of Performance
- Address: 101 Independence Avenue SE, Washington, District of Columbia, 20540, United States
- Zip Code: 20540
- Zip Code: 20540
- Record
- SN02878545-W 20120913/120912002654-c6594c7149bc5aa1c45824ef6d83d1c2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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