Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 05, 2012 FBO #3968
DOCUMENT

J -- EMERGENCY - COMPRESSOR REPAIR - BOISE VA MEDICAL CENTER - Attachment

Notice Date

10/3/2012
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
 

ZIP Code

98662
 

Solicitation Number

VA26013Q0007
 

Archive Date

11/3/2012
 

Point of Contact

PHILIP CYPHERS
 

Small Business Set-Aside

N/A
 

Award Number

NONE
 

Award Date

10/19/2012
 

Awardee

MELISSA DIXON DBA AIR DIXON;20707 E. JESSE LANE;GREENACRES;WA;990168630
 

Award Amount

6,120.00
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO)20, 8115 NE 82nd Ave. Vancouver WA. This requirement will be procured for the Spokane VA Medical Center. The Contract Specialist for this procurement is Philip Cyphers. 2.Nature of the Action Being Processed: IAW FAR 6.001(a), acquisitions conducted under FAR 13 for SAP are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2, IAW the VHA SOP for Other than Full and Open Competition dated 3-22-2011. The 2237 number for this procurement is 668-12-4-5057-0464 and the purchase order number is VA260-12-P-2665. The Department of Veterans Affairs proposes to enter into a contract on the basis of other than full and open competition for the purchase of repairs to the compressor at the Spokane VA. The requirement will consist of repairs to compressor at the Spokane VA, which will include the recovery of refrigerant, leak test, pressure test and evacuate. Also, the installation of new filter driers and charge circuits will be completed. Lastly, replacing leaking caps, tightening packings, and installing flare gaskets as needed. This is a new procurement and the contract contemplated will be firm fixed price to Air Dixon a small business. This is a critical emergency requirement. 3.Description of Supplies/Services Required to Meet the Agency's Needs: The 2237 number for this procurement is 668-12-4-5057-0464 and the purchase order number is VA260-12-P-2665. The procurement is for an emergency compressor repair of the Spokane VA. The compressors provide cold air to the IT server room. If the compressors fail, the server room will need to be shut down and all computer services for the medical center, CBOCs, and lease space will be unavailable. The estimated value of the procurement is $6,120. This is a critical emergency requirement and the estimated delivery date is September 21, 2012. 4.Statutory Authority Permitting Other than Full and Open Competition: Statutory Authority: 41 U.S.C. 253(c), or 38 U.S.C. 8153 as implemented by FAR 6.302. ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; (X) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The contract, Air Dixon a small business, is a local service repair representative in the Spokane WA. Dennis Shea, of the VA engineering department, has used Air Dixon in the past for needed repair. The repairs Air Dixon has made are listed as order numbers 668-P21487, 668-P21356, 668-A00275 and 668-C70083. Thus, making Air Dixon knowledgeable about the VA Spokane engineering infrastructure and is the preferred vendor for this procurement. If another vendor was used they would, most likely, not be family with the VA Spokane engineering infrastructure, which would result in higher repair cost and longer repair times. Therefore, in order to complete the repairs by September 21, 2012 and on budget, Air Dixon was selected as the appropriate vendor. Lastly, due to the critical nature of this emergency order, only one small business vendor was contacted. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Under normal circumstances this procurement would fall under usual requirements for open market competition and be open by any and all eligible contractors. There may be other vendors that could possibly provide repairs to the compressor, however, as stated in paragraphs four and five due to the critical nature of this procurement and in order to complete the repairs by September 21, 2012 and on budget Air Dixon is the necessary choice. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated total cost of the repair to the compressor at the Spokane VA is $ 6,120.00. Past purchases include 668-P21487, 668-P21356, 668-A00275 and 668-C70083. IAW FAR 13.106-3(a)(2)(ii) comparison with previous purchases (as listed previously), I determine that the quote from Air Dixon is fair and reasonable. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: FAR Part 10 directs that market research be conducted on each acquisition appropriate to the circumstances. Market research was conducted for this procurement and mandatory sources where queried in order of priority, see market research in the briefcase. Research results serve to confirm, due to the urgent and compelling nature of this procurement, that Air Dixon is the necessary choice and the only small business contacted. See paragraphs four and five for a complete explanation of the critical nature of this requirement. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: Another reason for supporting other than full and open competition is without a working compressor the Spokane VA would need to shut down their server room as stated in paragraph three and on the 2237 request. Many of the patient care is tied to access to a computer network, the Spokane VA would be forced to resort to a non-computer based patient care system. This would negatively impact the patient care at the Spokane VA and setting up a non-computer based patient support system would come with an initialization, training and administration cost. Also, in many cases, it is reasonable to assume that patients would go without needed care. The specific reason for restricting competition is the urgent and compelling nature of this procurement. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: An open market small business SBA search was preformed, since the repairs are not available from a mandatory source. The results using keyword repair, NAICS code 238220 and limiting the search to the Spokane area code 509, five small businesses were found who could perform similar items. See P02 - MARKET RESEARCH - SBA in the briefcase of this order. Unfortunately, due to the nature of this critical procurement only Air Dixon was contacted. See paragraphs four and five for a complete explanation on vendor selection. 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research is still ongoing for an alternate vendor who could be used and become familiar with the engineering infrastructure of the Spokane VA and to be able to properly fix the compressor during critical situations in a timely and cost effective manner. At this point five suitable small business vendors have been found using an SBA search, see paragraph 10. It would be in the best interest of NCO 20 to work toward a contractual instrument that will facilitate timely effective emergency repairs for compressors for all stations within NCO 20. This agreement would be arrived at on a competitive basis. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name: Dennis Shea Date Title: Maintenance Mechanic Facility: Spokane VAMC 13.Approvals in accordance with FAR 6.304 a.Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name: John Kopp Date Title: Contract Manager Facility: Supply Team A - Acquisitions Manager
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/f801a9b9544e8f8d4df8ece263fb288e)
 

Document(s)

Attachment
 

File Name: VA260-13-Q-0007 VA260-13-Q-0007.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=492429&FileName=VA260-13-Q-0007-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=492429&FileName=VA260-13-Q-0007-000.doc

 

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Record

SN02907324-W 20121005/121003234206-f801a9b9544e8f8d4df8ece263fb288e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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