Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 01, 2012 FBO #3995
DOCUMENT

S -- Medical Waste Removal (Sharps) - DEN - Attachment

Notice Date

10/30/2012
 

Notice Type

Attachment
 

NAICS

562219 — Other Nonhazardous Waste Treatment and Disposal
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25913R0044
 

Response Due

11/30/2012
 

Archive Date

12/2/2012
 

Point of Contact

Ricky L Robins (Contracting)
 

E-Mail Address

4-1243<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PRE-SOLICITATION VA259-13-R-0044 This pre-solicitation was issued originally under VA259-12-R-0174. It is anticipated that solicitation, VA259-13-R-0044, will be published on Friday, November 2, 2012. STATEMENT OF WORK-MEDICAL WASTE REMOVAL (SHARPS) 1.OVERVIEW 1.1.INTENT: This service contract is for the provision of sharps disposal containers and removal of full containers from locations at the Eastern Colorado Health Care System (ECHCS) in Denver on a scheduled basis. The contractor will perform the removal, transportation, and incineration/autoclaving of used sharps at all locations, along with provision of replacement containers for sharps disposal. 1.2.DEFINITION: Sharps as for this SOW is defined as needles, scalpel blades, broken ampoules; anything in a hospital or clinic which has been used on patients, and which may be contaminated with infectious material; to be discarded into special containers for disposal without any risk to disposal personnel. 2.SHARPS DISPOSAL SERVICES 2.1.GENERAL: 2.1.1.The contractor is to supply and remove full reusable sharps containers to/from Eastern Colorado Health Care System locations identified in Section 9 2.1.1.1.Contractor shall deliver replacement containers that follow OSHA and The National Institute for Occupational Safety and Health (NIOSH) guidance. 2.1.2.Contractor shall exchange containers at the locations where they are installed throughout the Denver VA Medical Center and its clinics. 2.1.3.Removal costs consist of pickup, exchange, transportation, manifesting, disposal and tracking of the waste product services. 2.1.4.Supply costs consist of providing reusable containers, brackets and floor holders fully ready for disposal of used sharps 2.2.QUANTITY/SIZE: 2.2.1.Estimated usage for solicitation purpose is 532 containers 2.2.2.The number of containers at a site can change throughout the contract due to changes in workload at each site. The numbers shown in this Statement of Work are best estimates for what is currently used. 2.2.3.Anticipated container sizes required are listed below in section 9 for each category of delivery/pickup point. 2.3.MINIMUM CONTAINER PHYSICAL PROPERTIES: 2.3.1.ECHCS is currently using the Daniels SharpSmart System, and the bidder will need to provide the same or similar system. 2.3.1.1.The current containers are not owned by the VA Medical Center and may have to be exchanged with the current contractor. 2.3.1.1.1.The Contractor will need to coordinate with the previous contractor to take over ownership or replace the containers that are currently mounted or in stock at the VA Medical Center. 2.4.PICKUP AND DELIVERY PROCESS: 2.4.1.The sharps containers are to be picked up and exchanged in each room in the Denver VA Medical Center and its clinics. 2.4.2.The contractor must utilize their own transport carts for the safe removal and transport of their containers. 2.4.3.All containers filled to the ¾ mark are to be removed and replaced. 2.5.All sharps containers collected shall be identified on a written checklist showing the date collected, number and size of the used containers collected, and the number and size of the clean containers being left. A copy must be left with the Contracting Officer's Representative (COR) on the day of collection. 2.6.SERVICE HOURS: 2.6.1.Normal hours of operation shall be between 7:00am and 4:00pm Monday through Friday, excluding federal holidays as provided on the Office of Personnel Management website 2.6.2.The contractor will respond to any urgent exchange need within one workday or as agreed upon with the COR. 3.STANDARD OF ACCEPTANCE: 3.1.Service is acceptable if all containers ¾ full have been picked up and exchanged, and documentation provided on schedule. 3.2.The COR shall use random daily checks to ensure service has been performed. 4.REGULATORY COMPLIANCE 4.1.Containers must meet all federal, state, and local regulations, including standards for collection, storage and transport of medical waste/sharps specified by the Cities of Denver, Aurora and Lakewood, State of Colorado, OSHA, NIOSH, FDA and DOT. 4.2.The containers shall be transported in locked security carts, cleaned and contents disposed of in accordance with all EPA (http://www.epa.gov/) OSHA, federal, state and local regulations 4.3.All mobile carts and bulk transport carts must have wheels, and be clean and in good repair at all times. 5.CONTRACTOR PERSONNEL TRAINING REQUIREMENTS 5.1.All service techs working under this contract shall be fully trained by their company in aseptic and sterile technique and personal protective equipment use. 5.2.All service techs shall be trained in compliance with VA and JCAHO policies, procedures, and standards when entering the various patient care areas, such as isolation rooms, operating rooms and regular patient areas. The Medical Center Infection Prevention Service shall be available for this training and if any questions or problems arise. 5.3.Contractors shall meet OSHA requirements for Hepatitis B vaccination and post-exposure follow up for their employees. 6.PERFORMANCE STANDARDS 6.1.Blood exposure related to sharps disposal will be monitored. 6.1.1.If the rate starts to rise, an evaluation of the container and or training procedures will be conducted to determine the cause of the increase. If the problem is caused by the containers, they will be exchanged with new containers. 6.2.Supplier shall provide a backup plan in the event of disruption of pickup and delivery services. 6.3.Services must be provided within 24 hours of a failure to meet a scheduled pickup time. 6.4.The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical sharps waste within 30 days of pickup of the sharps. 6.4.1.The manifest shall provide details of all medical sharps container waste transported from the Medical Center and clinics, to include the date, location and proof of destruction. 6.5.Contractor shall track the number of times each container is reused and removed from service, and replace those that have been used the maximum allowable times per the manufacturer's recommendation. 7.CERTIFICATES OF COMPLIANCE: 7.1.Before the start of service, the contractor shall provide all certificates needed from federal, state and local governments for the transport of medical waste over public roadways. 7.2.Certificates required by federal and state governments for the incineration of medical waste shall also be provided. 8.SECURITY 8.1.All Service Techs for the contractor shall be in their company's uniform and have a company furnished ID badge when performing pickups at the medical center. 8.2.The contractor shall require their employees to comply with all VA regulations regarding conduct, security, parking, badging, smoking on station, and any others called to their attention by VA employees. The COR will provide the information required to the contract employees. 8.2.1.Badging for intermittent employees will be limited to a Day Pass, which can be obtained at the Security station at the facility entrance 8.2.2.Badging for regular employees will be accomplished by the Materiel Management Section PIV Sponsor. 9.DELIVERY SPECIFICS FOR EACH SITE. 9.1.Main ECHCS Medical Facility-1055 Clermont St, Denver CO 80220: 9.1.1.Contractor shall provide and service sharps disposal containers on a scheduled basis-twice per week in the OR and PACU, weekly everywhere else, with the estimated quantity being: 9.1.2.One Hundred-Sixty (160) - 1.75 gallon containers (ten of these to be provided to the Total Supply Support section) 9.1.3.Three Hundred (300) - 3 gallon containers (fifty of these to be provided to the Total Supply Support section) 9.1.4.Thirty (30) - 7 gallon containers. 9.1.5.Twenty (20) - 17 gallon containers 9.1.6. Six (6) - S64 large sharps containers with Accessmart foot pedal stand 9.1.7.Additional containers may be requested by the COR and will be provided at the next scheduled pickup date. 9.2.Aurora Clinic-Gateway Medical Building, 13701 E Mississippi, #200, Aurora, CO 80012 9.2.1.Delivery of clean containers and pickup of full containers will be performed on an on call basis at this location. Vendor will be notified who is authorized to request services after award of contract. As an average, pick-up will be requested at least once every 4 weeks. Response time shall be 24 hours after call for service is made, Monday thru Friday, between the hours of 8:00am and 4:00pm. 9.2.2.Contractor shall provide Eight (8) - 17 gallon sharps disposal containers (floor model). 9.3.Lakewood Clinic-155 Van Gordon Street, Lakewood, CO 80228 9.3.1.Delivery of clean containers and pickup of full containers will be performed on an on call basis at this location. Vendor will be notified who is authorized to request services after award of contract. As an average, pick-up will be requested at least once every 4 weeks. Response time shall be 24 hours after call for service is made, Monday thru Friday, between the hours of 8:00am and 4:00pm. 9.3.2.Contractor shall provide Two (2) - 7 gallon sharps disposal containers. 9.3.3.Contractor shall provide Eight (8) - 3 gallon sharps disposal containers. 9.4.Jewell Clinic-14400 Jewell Avenue Aurora, CO 80012 9.4.1.Pick up shall be monthly, on a fixed schedule to be determined with the building representative and the COR. 9.4.2.Contractor shall provide One (1) - 17 gallon sharps disposal container (floor model). 9.4.3.Contractor shall provide Two (2) - 7 gallon sharps disposal containers
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25913R0044/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-13-R-0044 VA259-13-R-0044.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=513170&FileName=VA259-13-R-0044-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=513170&FileName=VA259-13-R-0044-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Eastern Colorado Health Care System;1055 Clermont St;Denver, CO

Zip Code: 80220
 

Record

SN02921427-W 20121101/121030234129-a71e07ce65b1561f1b3eedcf2a8c3106 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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