SOURCES SOUGHT
R -- Utility Invoice Data Entry Services In Support of Department of the Navy's (DON) Enterprise Utilities and Energy Management (UEM) Programs.
- Notice Date
- 11/9/2012
- Notice Type
- Sources Sought
- NAICS
- 541219
— Other Accounting Services
- Contracting Office
- N39430 NAVFAC EXWC, Port Hueneme 1000 23rd AVE Port Hueneme, CA
- ZIP Code
- 00000
- Solicitation Number
- N3943013CIRCT
- Response Due
- 12/10/2012
- Archive Date
- 12/25/2012
- Point of Contact
- Ted Reed- Contract Specialist
- Small Business Set-Aside
- N/A
- Description
- R Utility Invoice Data Entry Services In Support of Department of the Navy s (DON) Enterprise Utilities and Energy Management (UEM) Programs. Solicitation Number: N3943013CIRCT Agency: Department of the Navy Office: Naval Facilities Engineering and Expeditionary Warfare Center- Acquisitions Location: Naval Base Ventura County, Port Hueneme CA 93043-4347 Notice Type: Sources Sought Classification Code: R Professional, administrative, and management support services NAICS Codes: 541219 Professional, administrative, and management support services. Synopsis: THIS IS A SOURCES SOUGHT NOTICE. There is no solicitation available at this time. This Sources Sought Notice is published for market research purposes only, and shall not be construed as a Request for Proposal (RFP), Request for Quote (RFQ), or as an obligation on the part of the Government. The Government does not intend to award a contract on the basis of this Sources Sought, or otherwise pay for the requested information. Naval Facilities Engineering and Expeditionary Warfare Center (NAVFAC EXWC) is seeking qualified businesses to demonstrate their ability to perform the work described below. All qualified vendors may respond, and 8(a), HUBZONE Small Business, Service Disabled Veteran Owned Small Business (SDVOSB), and Small Business sources are especially encouraged to reply. The work that may be performed is for non-personal services. Naval Facilities Engineering and Expeditionary Warfare Center (NAVFAC EXWC) requires unique technical skills for support services required by the Centralized and Integrated Reporting for the Comprehensive Utilities Information Tracking System (CIRCUITS) program. General requirements are covered below, and specifics will be covered in future draft Statement(s) of Work (SOW). The Centralized and Integrated Reporting for the Comprehensive Utilities Information Tracking System (CIRCUITS) is the Department of the Navy s (DON) holistic Utilities and Energy Management (UEM) software solution. It is a critical component required to comply with executive and legislative energy mandates Executive Orders 13423 and 13514; Energy Policy Act (EPACT) of 2005; Energy Independence and Security ACT (EISA) 2007 and others. The software has modules in the production, test and development phases. This effort is in direct support of the Utilities Payable (UP) module. UP is deployed world-wide in all Navy regions and NAVFAC Facilities Engineering Commands (FECs). The services to be provided under possible future contracts are invoice processing for 80% of the Navy s utility invoices, representing approximately $100 Million/month. Vendors must demonstrate the capability for receipt and processing of approximately 40,000 Navy utility invoices annually including, but not limited to, electricity, water, sewage (wastewater), natural gas, LP gas and steam. The invoice processing services include invoice scanning and processing, manual and automated data entry, maintenance and optimization of scanning and CIRCUITS data base interface. Program requirements call for the automatic scanning of invoices into the CIRCUITS database. Data must be optically retrieved off of the commercial invoice and placed in the correct field in the CIRCUITS database. All contractor employees and subcontractors working on project sites are required to be US citizens in good standing with clean records. Many locations require all employees working on-site to pass a background investigation (e.g., check of National Law Enforcement data bases, interviews, etc.) before being granted site access. At least two employees will require IT2 level clearance and ability to receive and maintain a Common Access Card (CAC) to access CIRCUITS. The purpose of this Sources Sought notice is to identify interested/qualified vendors, and to determine if if opportunities exist for the socioeconomic and small business programs provided in FAR part 19. The requirements are for directly or indirectly receiving global DON utility invoices, scanning them into digital format (PDF), creating/maintaining new account templates, providing invoice data entry, technical invoice validation, create and transmit upload files to CIRCUITS utilizing Itron Enterprise Edition (IEE) Meter Data Management (MDM) modified XML Application Programming Interfaces (API) format, maintaining internal performance metrics, short and long term document storage/transfer, provide global customer support, and troubleshoot, repair, and maintain continuing operations. Provider shall be experienced in international business, and have familiarity with currency and unit conversions of utility invoices. Processing time shall be less than one (1) day from receipt with an anticipated workload of up to 6,000 invoices per month. The requirement necessitates close coordination with incumbent invoice data entry contractor and seamless transition, as continuity is a critical element. The turn over period is expected to be from 60 to 90 days. Offerors must be wholly-owned U.S. firms with no Foreign Ownership, Control, or Interest (FOCI) as defined in Section 3 of the National Industrial Security Program Operating Manual, DOD 5220.22M. The Contractor shall be capable of obtaining clearances and shall obtain Common Access Cards (CAC) meeting all Department of Defense (DoD) Information Assurance (IA) requirements and IT Level II (as defined by SECNAV-M 5510.30). Only a brief statement of qualifications (not to exceed ten {10} pages) is requested at this time. At a minimum, provide the following information in your submittal: 1) name and address of company and contact information/point of contact. Please include mailing address, telephone numbers, website, and E-mail addresses, if applicable. Provide your company s DUNS/CAGE numbers as well. 2) Name of Facility Security Officer (FSO) and contact information to verify security requirements are met. 3) A statement of qualifications to include experience relative to this procurement, or any other information that clearly demonstrates your capabilities, expertise and experience to perform the requirements. General marketing material may be included but must fall within the 10-page limit for submittal requirement. 4) Statement as to small business program size status relative to the above NAICS Code, and as indicated in your Central Contractor Registration (CCR), and identification of any existing contract vehicles currently in place which may be used and fit the proposed contract scope (e.g. Seaport-e or GSA). The Government reserves the right to reject in whole or in part any industry input as a result of this announcement. The Government recognizes that proprietary data may be a part of your submittal. If so, clearly mark such restricted or proprietary data and present it as an addendum to the non-restricted/non-proprietary information. All submittals received will be reviewed for informational purposes. Naval Facilities Engineering and Expeditionary Warfare Center reserves the right to independently verify all information submitted. Submit required information electronically to: Ted Reed, Contract Specialist email ted.reed1@navy.mil. Submittals are requested on or before Monday, December 10, 2012. Include the following solicitation reference number on your submittal: N3943013CIRCT Please note that telephone responses and/or telephone inquiries will NOT be accepted.
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